to inspire every student to think, to learn, to achieve, to care

A G E N D A

Board of Education Regular Meeting

Monday, August 8, 2016 Homestead Elementary School

7451 South Homestead Parkway Centennial, CO 80111

A. Call to Order 7:00 p.m. B. Pledge of Allegiance C. Approval of Agenda D. Approval of Minutes: Regular Meeting June 13, 2016 Special Meeting June 29, 2016 E. Communications

From the Board of Education From the Superintendent

F. Special Report: Summer Construction Update Ms. Sheila Graham G. Audience Comments: Opportunity for members of the audience to address the Board of Education H. Consent Agenda (Pages 1 – 27) #141-16 Approval of Revised Policy BEDH, Public Participation in School Board

Meetings #142-16 Approval of Policy JLCDB, Administering Medical Marijuana to Qualified

Students on District Property #143-16 Approval of Contracts, Day-Treatment and Residential-Care Placements, Out-of-District #144-16 Approval of Fund Distribution, English Language Proficiency Act Excellence

Award (ELPA), Districtwide #145-16 Approval of Purchase, BrainPop.com LLC, BrainPOP Online Subscription,

Multiple District Sites #146-16 Approval of Purchase, Cengage Learning, GALE Online Resource Center

Subscription, Multiple District Sites #147-16 Approval of Purchase, Discovery Education, Discovery Education Streaming

Online Subscription, Multiple District Sites #148-16 Approval of Purchase, EBSCO, ABC-CLIO History Reference Online

Subscription, Multiple District Sites #149-16 Approval of Purchase, Encyclopedia Britannica Inc., Britannica Inc. Online

School Edition Subscription, Multiple District Sites

to inspire every student to think, to learn, to achieve, to care

#150-16 Approval of Purchase, Learning A-Z, Online Subscription, Multiple District Sites

#151-16 Approval of Purchase, Renaissance Learning, Online Subscription, Multiple District Sites

#152-16 Approval of Purchase, Weld Adolescent Resources, Inc., Allocated Monthly Expenditure, School Liaison, Arapahoe County Juvenile Assessment Center, Student Achievement Services, Districtwide

#153-16 Approval of Matters Relating to Administrative Personnel #154-16 Approval of Matters Relating to Licensed Personnel (Teachers, Mental Health

Employees and Nurses) #155-16 Approval of Matters Relating to Classified Personnel #156-16 Approval of Revised Policies and Memoranda of Understanding, Classified

Personnel #157-16 Approval of Purchase of Recurring Services, Accurate Background, Inc.,

Colorado Department of Public Safety, HealthSmart Benefit Solutions, Background Screenings, Fingerprint Processing and COBRA Administration, Human Resources

#158-16 Approval of Committee Members, Long-Range Facility Planning Committee, Districtwide

#159-16 Approval of Change Orders, Construction Projects #160-16 Approval and Ratification of Agreement, Rocky Mountain Security Service, Inc.,

dba Integrated Security Systems, Security System Monitoring and Maintenance Services, Districtwide

#161-16 Approval and Ratification of Purchase and Installation, American Folding Wall Corporation, Operable Wall System, Student Achievement Resource Center

#162-16 Approval and Ratification of Purchase, Daktronics, Scoreboard, Cherry Creek High School

#163-16 Approval and Ratification of Purchase, Dell Inc., Laptop Computers, Information Systems, Districtwide

#164-16 Approval and Ratification of Purchase, Counter Trade Products, Inc., Hewlett Packard Desktop Computers, Cherokee Trail High School

#165-16 Approval and Ratification of Purchase, Dell, Inc., Dell Desktop Computers, Cherokee Trail High School

#166-16 Approval and Ratification of Purchase, Saitech, Inc., Hewlett Packard Desktop Computers, Eaglecrest High School

I. Special Report: Technology Update Mr. Jason Koenig J. Other Business: Next regular meeting: Monday, September 12, 2016, Pine Ridge

Elementary School, 6525 South Wheatlands Parkway, Aurora, Colorado. K. Adjournment

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C O N S E N T A G E N D A CHERRY CREEK SCHOOL DISTRICT

Resolution #141-16 Approval of Revised Policy BEDH, Public Participation in School

Board Meetings Date: August 8, 2016 To: Board of Education From: Superintendent and General Counsel Recommendation: It is the administration’s recommendation that the Board of Education approve Policy BEDH, Public Participation in School Board Meetings. Pertinent Facts: Historically, the District has allowed members of the public to address the Board of Education during “Public Comments”. However, guidelines have not been provided to assist the public in understanding the public participation component of board meetings. This policy provides that guidance and establishes a more formal procedure for public comment consistent with CASB’s model policy. Alternatives Considered: The District could continue with its current procedure for public speaking at board meetings; however, approving this policy would organize public comments in a more efficient manner. HCB/SSM/ch

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CHERRY CREEK SCHOOL DISTRICT Resolution #142-16 Approval of Policy JLCDB, Administering Medical Marijuana to

Qualified Students on District Property Date: August 8, 2016 To: Board of Education From: Superintendent and General Counsel Recommendation: It is the administration’s recommendation that the Board of Education approve Policy JLCDB, Administering Medical Marijuana to Qualified Students on District Property. Pertinent Facts: The Colorado Association of School Boards (CASB) is in the process of developing a model policy after the passage of HB 16-1373, which requires school boards to adopt a policy permitting the use of medical marijuana by students authorized to use medical marijuana. Because medical marijuana is still defined as a controlled substance under federal law, a policy is needed to set forth the parameters for the appropriate administration of medical marijuana in schools. This policy was developed after consultation with legal and medical experts. The adoption of this policy would allow the District to set parameters for the administration of medical marijuana on District property and during District activities, including but not limited to, requiring proof of a medical marijuana registration, defining who can administer medication, defining permissible forms of medical marijuana, and establishing administration protocols. Alternatives Considered: No alternatives were considered as this policy is required by law. HCB/SSM/ch

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CHERRY CREEK SCHOOL DISTRICT Resolution #143-16 Approval of Contracts, Day-Treatment and Residential-Care

Placements, Out-of-District Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Performance Improvement Recommendation: It is the administration’s recommendation that the Board of Education approve the following contracts for educational services paid by the Cherry Creek School District for CCSD students.

Facility Student* Disability** Per Diem Denver Children's Home-Extended School Year RV SED $59.51 Laradon Hall-Extended School Year AR AUT $176.94 Laradon Hall-Extended School Year DJ AUT $176.94 Shiloh Home, Inc.-Extended School Year SL SED $76.13 Tennyson Center-Extended School Year DB SED $89.48 Tennyson Center-Extended School Year KG SED $89.48 The Joshua School AB AUT $314.07 The Joshua School AH AUT $314.07 The Joshua School CA MD $314.07 The Joshua School DK AUT $314.07 The Joshua School JA AUT $314.07 The Joshua School LT AUT $314.07 The Joshua School ML AUT $314.07 The Joshua School RA AUT $314.07 The Joshua School SC AUT $314.07

Pertinent Facts: The per diem figures are the excess educational costs paid by the Cherry Creek School District when a Cherry Creek student has been approved by a Human Services agency for day-treatment or residential-care services. These rates are set by the Colorado Department of Education. *Students names are not printed for confidentiality reasons. **AUT/Autism **MD/Multiple Disability w/ Cognitive **SED/Social Emotional Disability HCB/JAS/TJP/cjd

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CHERRY CREEK SCHOOL DISTRICT Resolution #144-16 Approval of Fund Distribution, English Language Proficiency Act

Excellence Award (ELPA), Districtwide Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Performance Improvement Recommendation: It is the administration’s recommendation that the Board of Education approve the English Language Proficiency Act (ELPA) Excellence Award expenditures for the 2016-2017 school year in the amount of $58,876.92. Pertinent Facts: The ELPA Excellence Award is provided to Districts across the state who have demonstrated high English language and academic growth for English language learners. The funds will be used to continue professional development in using functional language in the content areas and Thinking Maps for English learners. Additionally, the funds will be used to attend a national conference in October 2016. Participants will lead follow-up model classrooms and professional learning for others throughout the 2016-2017 school year. Alternatives Considered: No other alternatives were considered as the District was awarded these funds by the Colorado Department of Education. HCB/JAS/HAP/cjd

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CHERRY CREEK SCHOOL DISTRICT Resolution #145-16 Approval of Purchase, BrainPop.com LLC, BrainPOP Online

Subscription, Multiple District Sites Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Performance Improvement Recommendation: It is the administration’s recommendation that the Board of Education approve the purchase of an online subscription from BrainPop.com LLC for the 2016-2017 school year in the amount of $52,458.75. Pertinent Facts: The BrainPOP subscription includes four resources: BrainPOP Jr. for grades K-3; BrainPOP for grades 4-12; BrainPOP Español; and BrainPOP ESL for English language learners. BrainPOP offers animated educational movies, quizzes, games, activities, and other resources for students in grades K-12 and includes 750 topics in Science, Math, English, Social Studies, Health, Technology, and Arts & Music. In traditional, blended, and "flipped" learning settings, BrainPOP supports individual, team, and whole-class learning. The movies are supplemented with resources including a quiz, activities, related games, a timeline, and a selection of high-interest reading. Teachers and students can keep a record of learning accomplishments through quizzes, game play, and activities. Teachers may also tailor assessments to meet all students’ needs. BrainPOP resources are aligned to state content standards. The schools participating in this purchase are Antelope Ridge, Arrowhead, Aspen Crossing, Belleview, Buffalo Trail, Canyon Creek, Challenge, Cherry Hills Village, Cottonwood Creek, Coyote Hills, Creekside, Eastridge, Fox Hollow, Greenwood, Heritage, High Plains, Holly Hills, Holly Ridge, Homestead, Indian Ridge, Meadow Point, Pine Ridge, Polton, Rolling Hills, Sagebrush, Summit, Sunrise, Timberline, and Willow Creek Elementary Schools; Horizon, Thunder Ridge and West Middle Schools. Funds are available within each school’s planned budget. Alternatives Considered: District Librarians and Technology staff annually reviews seventy different online subscription vendors. Direct competitors to BrainPOP were Digital Science Online Streaming, Discovery Education Streaming, InfoBase Classroom Video on Demand, Learn360 Streaming and Twig Math and Science Streaming. Library staff, in cooperation with their technology staff and principals, selected online subscriptions according to their needs and budget. The vendor BrainPOP.com LLC is the sole provider of this online subscription. HCB/JAS/MMS/cjd

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CHERRY CREEK SCHOOL DISTRICT Resolution #146-16 Approval of Purchase, Cengage Learning, GALE Online Resource

Center Subscription, Multiple District Sites Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Performance Improvement Recommendation: It is the Administration’s recommendation that the Board of Education approve the purchase of the GALE Online Resource Center subscription from Cengage Learning for the 2016-2017 school year in the amount of $52,265. Pertinent Facts: There are nine database titles in this package from which our schools have selected a combination of resources appropriate to their needs: Global Issues in Context; Kids InfoBits; Lit Finder; Literature Resource Center; National Geographic Kids; Opposing Viewpoints in Context; Science in Context; U.S. History in Context; and World History in Context. GALE databases support research in a wide variety of subject areas, including sociology, current events, civics, politics, science, economics, cultural/religious studies, women’s studies, human rights, English composition and many more. The schools participating in this purchase are Belleview, Buffalo Trail, Independence, Red Hawk Ridge, Walnut Hills Elementary Schools; Falcon Creek, Liberty, Prairie, Thunder Ridge, West Middle Schools; Cherokee Trail, Cherry Creek, Eaglecrest, Grandview, Overland, and Smoky Hill High Schools. Funds are available within each school’s planned budget.

Alternatives Considered: District Librarians and Technology staff annually reviews seventy different online subscription vendors. Direct competitors to GALE were ABC-CLIO, Ebscohost, InfoBase Facts on File and Proquest. Library staff, in cooperation with their technology staff and principals, selected online subscriptions according to their needs and budget. The vendor Cengage Learning is the sole provider of this package. HCB/JAS/MMS/cjd

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CHERRY CREEK SCHOOL DISTRICT Resolution #147-16 Approval of Purchase, Discovery Education, Discovery Education

Streaming Online Subscription, Multiple District Sites Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Performance Improvement Recommendation: It is the administration’s recommendation that the Board of Education approve the purchase of the Discovery Education Streaming Online subscription from Discovery Education for the 2016-2017 school year in the amount of $29,830. Pertinent Facts: Discovery Education Streaming provides instructional materials to address multiple learning styles through more than 170,000 standards-aligned digital resources: instructional videos, skill builders, games, audio files, images, writing prompts and encyclopedia articles. The streaming video library (STEM Connect) features exclusive, award-winning titles from Discovery Channel, Animal Planet, Science Channel, and more. STEM Connect brings to life real-world science, technology, engineering, and math concepts, and connects students to STEM curriculum and career development. Digital content supports the rigor while engaging students and inspiring them to achieve. Model lessons provide examples of how to integrate standards into the classroom and meet the expectations of 21st-century skills. A range of formative assessment items measure student performance and inform instructional decisions. The schools participating in this purchase are Aspen Crossing, Cherry Hills Village, Cottonwood Creek, Coyote Hills, Greenwood, High Plains, Independence, Indian Ridge, Meadow Point, Mission Viejo, Polton, Rolling Hills, Sunrise, Willow Creek Elementary Schools; Laredo, Liberty, Prairie and Thunder Ridge Middle Schools. Funds are available within each school’s planned budget. Alternatives Considered: District Librarians and Technology staff annually reviews seventy different online subscription vendors. Direct competitors to Discovery Education Streaming were BrainPOP, Digital Science Online Streaming, InfoBase Classroom Video on Demand, Learn360 Streaming and Twig Math and Science Streaming. Library staff, in cooperation with their technology staff and principals, selected online subscriptions according to their needs and budget. The vendor Discovery Education is the sole provider of this online subscription. HCB/JAS/MMS/cjd

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CHERRY CREEK SCHOOL DISTRICT Resolution #148-16 Approval of Purchase, EBSCO, ABC-CLIO History Reference

Online Subscription, Multiple District Sites Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Performance Improvement Recommendation: It is the Administration’s recommendation that the Board of Education approve the purchase of the ABC-CLIO History Reference Online subscription from EBSCO for the 2016-2017 school year in the amount of $31,596. Pertinent Facts: There are fifteen social studies database titles in this package: African American Experience; American Government; American History; American Indian Experience; Daily Life through History; Issues: Understanding Controversy and Society; Latino American Experience; Pop Culture Universe; Modern Genocide; United States Geography; World at War; World Geography; World History: Ancient and Medieval Eras; World History: The Modern Era; and World Religions. ABC-CLIO’s online solutions offer authoritative, continually up-to-date coverage of essential topics in U.S. history and government, world history, geography, and a range of multicultural and popular culture subjects. The popularity of this ABC-CLIO package with all the District secondary schools has grown so that students, librarians, and teachers consider this package an essential source for their research needs. The District Library and Visual Media Services is sponsoring 57% of the purchase price of this subscription for nine middle and six high schools: Campus, Challenge, Falcon Creek, Laredo, Liberty, Prairie, Sky Vista, Thunder Ridge, West Middle Schools, Cherokee Trail, Cherry Creek, Eaglecrest, Grandview, Overland, and Smoky Hill High Schools. Funds are available within the planned budget of the General Fund. Alternatives Considered: District Librarians and Technology staff annually reviews seventy different online subscription vendors. Library staff, in cooperation with their technology staff and principals, selected online subscriptions according to their needs and budget. ABC-CLIO, through its marketing partner EBSCO, is the sole provider of this package. HCB/JAS/MMS/cjd

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CHERRY CREEK SCHOOL DISTRICT Resolution #149-16 Approval of Purchase, Encyclopedia Britannica Inc., Britannica Inc.

Online School Edition Subscription, Multiple District Sites Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Performance Improvement Recommendation: It is the Administration’s recommendation that the Board of Education approve the purchase of the Britannica Inc. Online School Edition subscription from Encyclopedia Britannica Inc. for the 2016-2017 school year in the amount of $26,700. Pertinent Facts: Britannica Inc. Online School Edition enables students to access authentic informational text articles, videos, images, maps, primary sources, and editor-recommended web sites that support lessons and activities in every core subject. This product supports differentiated learning by using three interfaces for elementary, middle and high schools, to make it easy for students to select a portal appropriate to their reading, grade, and age level. The schools participating in this purchase include all elementary schools, Campus, Falcon Creek, Fox Ridge, Horizon, Laredo, Liberty, Thunder Ridge, and West Middle Schools; Cherokee Trail, Cherry Creek, Eaglecrest, Grandview and Overland High Schools. Funds are available within the planned budget of the General Fund. Elementary school subscriptions are within the planned budget of the District Library and Visual Media Services and middle and high school subscriptions are within the school’s planned budget. Alternatives Considered: District Librarians and Technology staff annually reviews seventy different online subscription vendors. Direct competitors to Britannica Inc. Online were ScholasticGO, Funk & Wagnalls New World Encyclopedia, and World Book Web. For the seventh year in a row, the majority of schools chose Britannica Inc. Online as their best solution for online encyclopedia content. Library staff, in cooperation with their technology staff and principals, selected online subscriptions according to their needs and budget. The vendor Encyclopedia Britannica, Inc. is the sole provider of this package. HCB/JAS/MMS/cjd

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CHERRY CREEK SCHOOL DISTRICT Resolution #150-16 Approval of Purchase, Learning A-Z, Online Subscription, Multiple

District Sites Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Performance Improvement Recommendation: It is the administration’s recommendation that the Board of Education approve the purchase of the Learning A-Z Reading, Writing and Science Online subscription from Learning A-Z for the 2016-2017 school year in the amount of $36,944.46. Pertinent Facts: The Learning A-Z Reading, Writing and Science Online subscription delivers leveled online eBooks, printable worksheets, projectable activities, and interactive online classroom resources designed to meet the unique needs of every PreK-6 grade student. Students can access over 400 eBooks for reading or listening and complete quizzes and assignments at school, at home or on the go with mobile access. Learning A-Z products support Common Core State Standards by providing practice with foundational skills, informational text, text complexity, close reading, text-dependent questions, academic vocabulary and writing. The schools participating in this purchase are Antelope Ridge, Arrowhead, Aspen Crossing, Belleview, Buffalo Trail, Canyon Creek, Cherry Hills Village, Cottonwood Creek, Creekside, Fox Hollow, Greenwood, Heritage, High Plains, Homestead, Independence, Meadow Point, Polton, Ponderosa, Red Hawk Ridge, Rolling Hills, Sagebrush, Summit, Timberline, Walnut Hills and Willow Creek Elementary Schools. Funds are available within each school’s planned budget. Alternatives Considered: District Librarians and Technology staff annually reviews seventy different online subscription vendors. Direct competitors to Learning A-Z were Arbordale Publishing EBooks, Big Universe EBooks, Capstone Interactive Library, myON Reader, Renaissance Learning and Big Brainz Math Practice. Library staff, in cooperation with their technology staff and principals, selected online subscriptions according to their needs and budget. The vendor Learning A-Z is the sole provider of this online subscription. HCB/JAS/MMS/cjd

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CHERRY CREEK SCHOOL DISTRICT Resolution #151-16 Approval of Purchase, Renaissance Learning, Online Subscription,

Multiple District Sites Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Performance Improvement Recommendation: It is the Administration’s recommendation that the Board of Education approve the purchase of the Renaissance Learning Online subscription for the 2016-2017 school year in the amount of $24,937.67. Pertinent Facts: Four products are included in this subscription: Accelerated Reader; STAR Reading Enterprise; Accelerated Math and STAR Math Enterprise. Highly popular and successful for over 27 years, Accelerated Reader (AR) is a powerful tool for monitoring and managing independent reading practice. AR is aligned to Colorado Academic Standards as it requires students to “read and comprehend complex literary and informational texts independently and proficiently.” The Renaissance Learning Math products help teachers personalize math practice, differentiate instruction, monitor progress, and make data-driven decisions to guide each student to success. Students can see and answer their math problems online using computers, laptops, or tablets. The schools participating in this purchase are Antelope Ridge, Cherry Hills Village, Dry Creek, High Plains, Independence, Timberline, Trails West and Willow Creek Elementary Schools and the Foote Center. Funds are available within each school’s planned budget. Alternatives Considered: District Librarians and Technology staff annually reviews seventy different online subscription vendors. Direct competitors to Renaissance Learning were Arbordale Publishing Ebooks, Big Universe Ebooks, Capstone Interactive Library, Edmentum Reading Eggs, Education City, Learning A-Z Raz-kids, myON Reader, and Big Brainz Math Practice. Library staff, in cooperation with their technology staff and principals, selected online subscriptions according to their needs and budget. The vendor, Renaissance Learning, is the sole provider of this online subscription. HCB/JAS/MMS/cjd

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CHERRY CREEK SCHOOL DISTRICT

Resolution #152-16 Approval of Purchase, Weld Adolescent Resources, Inc., Allocated Monthly Expenditure, School Liaison, Arapahoe County Juvenile Assessment Center, Student Achievement Services, Districtwide

Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Performance Improvement Recommendation: It is the administration’s recommendation that the Board of Education approve an open purchase order in the amount of $21,000 for the payment of the Cherry Creek School District’s portion of the requirements to fund the payroll and benefits for an Arapahoe County Juvenile Assessment Center (JAC) School Liaison. This liaison is responsible for assessing students, some of whom are Cherry Creek students, referred to the Arapahoe County JAC. Pertinent Facts: This financial support for the School Liaison is an annual responsibility borne together with Adams/Arapahoe 28-J, Littleton 6, Englewood 1, and Douglas RE-1 school districts. Allocation of each districts’ portion of financial cost is proportionally based on pupil count of each student from Colorado Department of Education as of October 2005. The Cherry Creek School District’s share of the liaison’s monthly pay and benefits (including Wages, Taxes and Retirement, Benefits, and Workers Comp) is an annual cost of $20,564.82, or approximately $1,870.00 per month. All contributing districts are invoiced through the 18th Judicial District Juvenile Assessment Center, c/o Weld Adolescent Resources, Inc. The General Fund will be used for this expenditure. Alternatives Considered: The Cherry Creek School District is legally obligated to fund this expense. Sharing the cost with other districts ensures consistency and a lower cost to fund just one provider rather than several individually. This purchase is a renewal of current services and has worked well throughout the past several years. We desire to continue our participation with neighboring school districts in this effort. HCB/JAS/TJP/cjd

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CHERRY CREEK SCHOOL DISTRICT Resolution #153-16 Approval of Matters Relating to Administrative Personnel Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Human Resources Recommendation: It is the administration’s recommendation that the Board of Education approve matters relating to administrative personnel as contained on page one of the Board Action section, a copy of which shall be affixed to the official minutes set out therein. HCB/TF/cpw

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CHERRY CREEK SCHOOL DISTRICT Resolution #154-16 Approval of Matters Relating to Licensed Personnel (Teachers,

Mental Health Employees and Nurses) Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Human Resources Recommendation: It is the administration’s recommendation that the Board of Education approve matters relating to licensed personnel as contained on pages 2 through 15 of the Board Action section, copies of which shall be affixed to the official minutes set out therein. HCB/TF/cpw

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CHERRY CREEK SCHOOL DISTRICT Resolution #155-16 Approval of Matters Relating to Classified Personnel Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Human Resources Recommendation: It is the administration’s recommendation that the Board of Education approve matters relating to classified personnel as contained on pages 16 through 21 of the Board Action section, copies of which shall be affixed to the official minutes set out therein. HCB/TF/cpw

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CHERRY CREEK SCHOOL DISTRICT Resolution #156-16 Approval of Revised Policies and Memoranda of Understanding,

Classified Personnel Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Human Resources Recommendation: It is the administration’s recommendation that the Board of Education approve the following revised policies and memoranda of understanding pertaining to classified personnel groups indicated below, effective July 1, 2016: Bus Drivers 4514 Assignment 4536 Grievance Procedure 4538 Accident Review Committee 4541 Compensation 4561 Negotiations 4562 Sick Leave Bank 4562.1 Sick Leave Bank Application 4562.2 Sick Leave Bank Request Form 4562.3 Sick Leave Bank Request to Terminate Membership *MOU Expenditure in Recognition of Increased Medical Insurance Costs *MOU Annual Bidding Process *MOU Summer Bidding Custodial, Maintenance, Grounds & Carpentry 4241 Wages, Promotion, Call Time & Overtime *MOU Expenditure in Recognition of Increased Medical Insurance Costs *MOU Expenditure of Funds for Dental and Vision Insurance Participants *MOU PDA Expenditure *MOU Voluntary Transfer *MOU Work Year Pertinent Facts: These policies, administrative procedures and memorandum of understanding reflect agreements reached through discussions between the various classified employee groups and the Office of Human Resources. *Memorandum of Understanding HCB/TF/cpw

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CHERRY CREEK SCHOOL DISTRICT Resolution #157-16 Approval of Purchase of Recurring Services, Accurate Background,

Inc., Colorado Department of Public Safety, HealthSmart Benefit Solutions, Background Screenings, Fingerprint Processing and COBRA Administration, Human Resources

Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Human Resources Recommendation: It is the administration’s recommendation that the Board of Education approve the purchase of recurring services for the 2016-2017 school year as follows:

Vendor Dollar Value Open Purchase Order

Accurate Background, Inc. (background screenings) $60,000.00

Colorado Department of Public Safety (fingerprint processing) $80,000.00

HealthSmart Benefit Solutions (COBRA third-party administrator) $35,000.00

Pertinent Facts: The Human Resources Department conducts background screenings and fingerprint processing on all employees new to the District. These expenditures vary from year-to-year depending on the number of new employees hired by the District. Most background screening and fingerprint charges are reimbursed back to the Human Resources Department by either the employee or the respective department. The Human Resources Department is responsible for payment to the vendors, prior to reimbursement, and assumes the financial responsibility for a small portion of these charges. The Office of Human Resources has planned for this expenditure in its 2016-2017 school year budget. The COBRA administration services are billed monthly to the Benefits Office by a third-party administrator, HealthSmart Benefit Solutions, for the purpose of administering the continuation of healthcare benefits (COBRA). Alternatives Considered: Accurate Background, Inc. and HealthSmart Benefit Solutions are approved vendors. HCB/TF/cpw

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CHERRY CREEK SCHOOL DISTRICT Resolution #158-16 Approval of Committee Members, Long-Range Facility Planning

Committee, Districtwide Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Educational Support Services Recommendation: It is the administration’s recommendation that the Board of Education approve the appointments of Brian Morgan, Julie Feichtinger, and Cyprus Williams to four-year terms on the Long-Range Facility Planning Committee. Pertinent Facts: Brian Morgan Brian Morgan has an MBA degree and is the Director of Operations and Program Manager at Baxter HealthCare. He has three children in the District attending Cherokee Trail High School, Fox Ridge Middle School, and Pine Ridge Elementary School. Julie Feichtinger Julie Feichtinger has a Bachelor of Science degree in Broadcast News. She is currently an independent director with Thirty-One Gifts. Julie has one child in the District who attends Fox Ridge Middle School. Cyprus Williams Cyprus Williams has an MBA degree in Finance, and is a Financial Advisor with Merrill Lynch, Pierce, Fenner and Smith, Inc. Cyprus has two young children. The oldest currently attends Buffalo Trail Elementary School. Alternatives Considered: Policy BDF R-5 was followed, and therefore, no other alternative plans were considered. HCB/SLG/AAM/DES/cae

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CHERRY CREEK SCHOOL DISTRICT Resolution #159-16 Approval of Change Orders, Construction Projects Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Educational Support Services Recommendation: It is the administration’s recommendation that the Board of Education approve the following change orders for construction projects. Dry Creek Elementary HVAC Renovations Central Mechanical, Inc. (Original Contract) $977,310.00 Change Order #1 $15,920.00 Total $993,230.00 Change Order #1 includes required building code updates. The 2012 Bond Fund will be used for this expenditure and the project is within the planned budget. Holly Ridge Primary School Phase III Renovation Project Bassett and Associates, Inc. (Original Contract) $426,200.00 Previous Change Order $8,997.00 Change Order #2 $15,486.00 Change Order #3 $3,495.00 Change Order #4 1,476.00 Total $455,654 Change Order #2 covers the cost to demolish existing demountable partitions at select locations, provide new in-fill framing, sound batts, and gypsum board partitions at removed demountable partitions, provide eight new electrical receptacles at the new in-fill partitions, provide rough-in only for eight data locations, provide revised carpet/VCT areas at cafeteria, and provide Masonite floor protection with taped seams for storage purposes at gymnasium flooring. The 2012 Bond Fund will be used for this expenditure and the project is within the planned budget. Change Order #3 covers the cost to provide light gauge metal framing and drywall in-fills of 27 abandoned recessed clock back boxes at the existing drywall partitions. The 2012 Bond Fund will be used for this expenditure and the project is within the planned budget. Change Order #4 covers the cost to replace four water closet carrier nipples and cut out one floor flange and install a new one. The 2012 Bond Fund will be used for this expenditure and the project is within the planned budget.

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Laredo Middle School HVAC Pressurization Renovation Braconier Plumbing & Heating Company, Inc. (Original Contract) $87,870.00 Change Order #1 $710.00 Change Order #2 $6,076.00 Change Order #3 -$3,343.00 Total $91,313.00 Change Order #1 covers the cost to fabricate and install two sheet metal curbs that need to be extended to 24” in height. The 2012 Bond Fund will be used for this expenditure and the project is within the planned budget. Change Order #2 covers the cost to add structural steel for reinforcement on the roof. The 2012 Bond Fund will be used for this expenditure and the project is within the planned budget. Change Order #3 is for a credit for ductwork and fittings. Polton Elementary Roof Replacement D & D Roofing, Inc. (Original Contract) $393,004.00 Change Order #1 $11,583.00 Total $404,587.00 Change Order #1 covers the cost to purchase and install tapered insulation versus flat insulation to obtain correct water flow to the drains. The 2012 Bond Fund will be used for this expenditure and the project is within the planned budget. Summit Elementary School Carpet Replacement Next Generation Surfaces, LLC (Original Contract) $54,280.00 Change Order #1 $1,000.00 Change Order #2 $1,187.95 Total $56,467.95 Change Order #1 covers the cost to add floor preparation for expansion joints. The 2012 Bond Fund will be used for this expenditure and the project is within the planned budget. Change Order #2 covers the cost to add carpet to the seating at the vestibules. The 2012 Bond Fund will be used for this expenditure and the project is within the planned budget. HCB/SLG/DJH/cae

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CHERRY CREEK SCHOOL DISTRICT Resolution #160-16 Approval and Ratification of Agreement, Rocky Mountain Security

Service, Inc., dba Integrated Security Systems, Security System Monitoring and Maintenance Services, Districtwide

Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Educational Support Services Recommendation: It is the administration’s recommendation that the Board of Education approve the negotiated agreement for the 2016-2017 school year for Districtwide security system monitoring and maintenance services with Rocky Mountain Security Services, Inc. (Integrated Security Systems) for a total cost of $295,740. Pertinent Facts: Rocky Mountain Security Services, Inc. has served as the District’s central station monitoring company and security system installation and maintenance contractor for over 20 years. Their long-standing expertise with the specific systems installed in District buildings, particularly the security transmitters, video surveillance, and card access systems, offers the District a distinct advantage through this agreement. Security is monitored 24 hours a day, seven days a week, which includes supervisory alarms and restores, server room and chiller high temperature alarms, scheduling, after hours bus radio monitoring, after hours maintenance radio Delta check-in, alarm verification, monthly maintenance survey, daily logs and records, and general daily services. Costs are monitored invoice-by-invoice against maintenance orders placed by the District. This agreement will be funded from the General Fund and Capital Reserve Fund and is within the planned budget. Alternatives Considered: Other security system monitoring and maintenance vendors are available in the Denver region. The arrangement has been reviewed and renegotiated each year to ensure competitive pricing and professional and timely service response from a single point of responsibility. In addition to the organizational issues a change of monitoring and maintenance companies would present, the District could be required to spend significant amounts on replacement equipment to accommodate a potential change. HCB/SLG/DJH/cae

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CHERRY CREEK SCHOOL DISTRICT Resolution #161-16 Approval and Ratification of Purchase and Installation, American

Folding Wall Corporation, Operable Wall System, Student Achievement Resource Center

Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Educational Support Services Recommendation: It is the administration’s recommendation that the Board of Education approve and ratify the purchase and installation of a new operable wall system from American Folding Wall Corporation at the Student Achievement Resource Center (SARC) facility for a cost of $58,234. Pertinent Facts: The operable wall system in Room 300 at the Student Achievement Resource Center has been in service since the building was constructed in 1997. The panels are not functioning well to divide this room into smaller areas and they have gotten worn from excessive use. This facility gets daily use from both members of our staff and members of our community. This expenditure will be covered by the Capital Reserve Fund and it is within the planned budget. Alternatives Considered: American Folding Wall Corporation is the sole dealer for this product in the region. This upgrade should minimalize or eliminate the need for frequent repairs and will last longer than any other product. Therefore, this was the only alternative considered. HCB/SLG/DJH/cae

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CHERRY CREEK SCHOOL DISTRICT Resolution #162-16 Approval and Ratification of Purchase, Daktronics, Scoreboard,

Cherry Creek High School Date: August 8, 2016 To: Board of Education From: Superintendent and Assistant Superintendent of Educational Support Services Recommendation: It is the administration’s recommendation that the Board of Education approve and ratify the purchase of Scoreboard BA-2014-W-PV-F from Daktronics for a price of $39,593. Pertinent Facts: The softball field at Cherry Creek High School needs to be upgraded with the addition of a scoreboard to be in compliance with Title IX of the Federal Education Law Amendments of 1972. The proposed scoreboard is comparable to the one on the Cherry Creek High School baseball field and will be placed at the designated Cherry Creek High School softball field at the Village Greens Park. This expenditure will be covered by the Capital Reserve Fund and it is within the planned budget. Alternatives Considered: The District is taking initial steps to be in compliance with the Title IX requirements prior to the start of the 2016-2017 softball season which begins on August 15, 2016. To meet that time restriction and have the scoreboard delivered and installed by August 15, we needed to order from a trusted and pre-approved vendor. Daktronics is such a vendor, and this scoreboard will match many scoreboards in the District. Because of this, scoreboard controllers will be compatible with existing equipment in the District and the scoreboard will be comparable with those we use districtwide for the baseball program. HCB/SLG/DJH/cae

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CHERRY CREEK SCHOOL DISTRICT Resolution #163-16 Approval and Ratification of Purchase, Dell Inc., Laptop Computers,

Information Systems, Districtwide Date: August 8, 2016 To: Board of Education From: Superintendent and Chief Information Officer Recommendation: It is the administration’s recommendation that the Board of Education approve and ratify the purchase of Dell laptop computers for new District administrators and licensed staff from Dell Inc. in the amount of $37,930.20. Pertinent Facts: On August 12, 2013, the Board of Education approved Resolution #190-13 for the purchase of Dell laptop computers for administrators and licensed personnel. This ratification of purchase provides Dell laptop computers for new administrators and new licensed personnel for the 2016-2017 fiscal year. The 2016-2017 Capital Reserve Fund will be used for this purchase and it is within the planned budget. Alternatives Considered: A Request for Quote (RFQ) was posed on the Rocky Mountain E-Purchasing System. Dell Inc. provided the lowest competitive bid for the Dell laptop computers. HCB/JRK/cah

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CHERRY CREEK SCHOOL DISTRICT

Resolution #164-16 Approval and Ratification of Purchase, Counter Trade Products, Inc., Hewlett Packard Desktop Computers, Cherokee Trail High School

Date: August 8, 2016 To: Board of Education From: Superintendent and Chief Financial Officer Recommendation: It is the administration's recommendation that the Board of Education approve and ratify the purchase of thirty-eight (38) Hewlett Packard ProOne 400 G2 All-in-One Touch Screen Desktop Computers in the amount of $23,940, representing the low bid from Counter Trade Products, Inc. Pertinent Facts: Funds are available within the planned budget of the General Fund. The above purchase is for a total of thirty-eight (38) Hewlett Packard ProOne 400 G2 All-in-One Touch Screen Desktop Computers. These desktop computers will be used by both students and teachers at Cherokee Trail High School. Alternatives Considered: Various brands and models were considered. The final decision was based on quality, cost, and suitability for the purpose required by the school. Bids were received from Counter Trade Products, Inc., Tiger Direct, En Pointe Technologies Sales LLC, AKA Comp Solutions, and Saitech, Inc. HCB/GGB/TEB/slm

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CHERRY CREEK SCHOOL DISTRICT Resolution #165-16 Approval and Ratification of Purchase, Dell, Inc., Dell Desktop

Computers, Cherokee Trail High School Date: August 8, 2016 To: Board of Education From: Superintendent and Chief Financial Officer Recommendation: It is the administration's recommendation that the Board of Education approve and ratify the purchase of thirty-three (33) Dell OptiPlex T3620 Precision Mini Tower Desktop Computers with Dedicated Graphics in the amount of $29,012, representing the low bid from Dell, Inc. Pertinent Facts: Funds are available within the planned budget of the General Fund. The above purchase is for a total of thirty-three (33) Dell OptiPlex T3620 Precision Mini Tower Desktop Computers with a 2GB NVIDIA K620 Video Card. These desktop computers will be used by both students and teachers at Cherokee Trail High School. Alternatives Considered: Various brands and models were considered. The final decision was based on quality, cost, and suitability for the purpose required by the school. Bids were received from Saitech, Inc., Byte Speed, Tiger Direct, Insight, AKA Comp Solutions, Teksavers, Inc., Alta Consulting, PCPC Direct, Ltd., And Dell, Inc. HCB/GGB/TEB/slm

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CHERRY CREEK SCHOOL DISTRICT

Resolution #166-16 Approval and Ratification of Purchase, Saitech, Inc., Hewlett Packard Desktop Computers, Eaglecrest High School

Date: August 8, 2016 To: Board of Education From: Superintendent and Chief Financial Officer Recommendation: It is the administration's recommendation that the Board of Education approve and ratify the purchase of thirty-four (34) Hewlett Packard ProOne 400 G2 All-in-One Touch Screen Desktop Computers in the amount of $22,077, representing the low bid from Saitech, Inc. Pertinent Facts: Funds are available within the planned budget of the General Fund. The above purchase is for a total of thirty-four (34) Hewlett Packard ProOne 400 G2 All-in-One Touch Screen Desktop Computers. These desktop computers will be used by both students and teachers at Eaglecrest High School. Alternatives Considered: Various brands and models were considered. The final decision was based on quality, cost, and suitability for the purpose required by the school. Bids were received from Counter Trade Products, Riverside Technologies, Inc., En Pointe Technologies Sales LLC, New Tech Solutions, Inc., and Saitech, Inc. HCB/GGB/TEB/slm