Agency STARS Rapport Association

August 14, 2008

Sunflower ProjectSunflower Project

Statewide Financial Management SystemStatewide Financial Management System

Pre-Implementation ActivitiesPre-Implementation Activities

2

Today’s TopicsToday’s Topics

Project Status

Project Staffing and Opportunities

3

Project StatusProject Status

Contract negotiations with Oracle/PeopleSoft are complete

Contract negotiations with the Systems Integrator are in their final stages

• Collaborating on drafting the Statement of Work (SOW)

• SOW translates their proposal into a contract document

• SOW is a very detailed document that defines the entire project scope and responsibilities

4

Project StatusProject Status

Steering Committee recently approved several important scope elements:

• Analysis of a central labor distribution solution that will capture project & grant numbers when employees enter their time and leave and send labor costs through SHARP to the FMS GL and Projects/Grants sub ledgers

• Expenses module will electronically capture and process employee travel expenses for reimbursement

• AR/Billing will provide an integrated receivables and billing capability for billing customers for services as well as provide all information to support requests for grant reimbursements

5

Project StatusProject Status

Fixed-price is within an acceptable range and includes:

• SI hosting application during conference room pilots• central labor distribution solution, expenses module, AR-billing• replacement of FARMS and Central Cashier• replacement of SOKI• interface to Set-Off• a “pool” of 16,400 hours for enhancements and modifications• post-implementation support for 3 months after go-live• support for 2010 calendar year close• support for 2011 fiscal year close

6

Project Activities CompletedProject Activities Completed

Outreach to small agencies and state hospitals

Agency Readiness and Impact Assessment (for agency systems requiring modifications and new interfaces or agency systems being de-commissioned)

Analysis and recommendations for changes to the chart of accounts

7

Project Activities In-ProgressProject Activities In-Progress

Review of objects codes and commodity codes

Business process mapping

Building the project team

FMS Team moving to 10th and 11th floor in Docking

8 8

Planning Design Configuration/Development/Testing Integration Acceptance of Agency Systems Testing Testing

Kick-off10/08

Complete design of chart of accounts & publish interface

standards to agencies

Agency interface development, modifications to existing systems and initial data conversion/loading complete

8-10 month timeframe for agencies to:1. Set-up development & test environments2. Attend technical training3. Modify systems4. Develop interfaces (as required)5. Extract and clean-up data and validate data loading6. Develop agency-specific reports (75% of reports

through central reporting portal)7. Develop testing plans and prepare for integration

testing

8-10 month timeframe for agencies to:1. Set-up development & test environments2. Attend technical training3. Modify systems4. Develop interfaces (as required)5. Extract and clean-up data and validate data loading6. Develop agency-specific reports (75% of reports

through central reporting portal)7. Develop testing plans and prepare for integration

testing

01/09 03/09 01/10 03/10 Go-Live07/01/10

Project Timelines and Agency PlanningProject Timelines and Agency Planning

9 9

Projec

t

Kick-o

ff

Oct 6th

Begin

FMS T

eam

Traini

ng

mid-October mid- November

Begin

Confe

renc

e

Room

Pilo

ts

Design

/Ana

lysis

Comple

te fo

r COA,

KDOT, SRS a

nd T

reas

urer

Sys

tem

s

mid-January

Inte

rface

and

Dat

a Con

vers

ion

Stand

ards

Com

plete

and

Publis

hed

to A

genc

ies

mid-March

The 1The 1stst Six Months of the Project Six Months of the Project

Build-

out o

f Dat

a Cen

ter

Inclu

ding

SHARP II

mid-February

10 10

Project StaffingProject Staffing

Project team is approximately 50% staffed

Still have approximately 20 - 25 positions to fill in functional, technical and other areas

Received some applications from recent posting

Numerous candidates are in the interviewing process

If you’re interested don’t wait! Project team training begins in mid-October

11

Discussion/QuestionsDiscussion/Questions

For additional information on the project, please seethe project website: http://www.da.ks.gov/ar/fms/