afiducia-net.fiducia-china.com/upload/files/genericna... · web viewfor example: find ac dept by...

A. Open Database

Double-click the Navision shortcut on your desktop, or go to

Start > Programs > Microsoft Business Solutions-Navision > Microsoft SQL Server Option for Microsoft Business Solutions Navision

Once in Navision, go to File > Database > Open.

/tt/file_convert/5ff8865e569c865f97626c96/document.doc of 17 Version 200808

Next time you log in, the system should remember all of the above, and you only need to supply your password.

Next, go to File > Company > Open and select the company you wish to enter.


If this is your first time using Navision on this computer:

ERPSQL

NAVDB or testdb7 (demo)

Database Server Authentication

your user ID (this should be the same as your email account name)

your password as provided by the system administrator

Click OK

B. General Tools

C. How To Use Find Function

For example: find payment voucher no. 1-PV-070349

Select Payment Voucher > click (list: show all issued payment vouchers)


Print(Ctrl+P)

Print Preview

Cut(Ctrl+X)

Copy(Ctrl+C)

Paste(Ctrl+Y)

Undo(Ctrl+Z)

New(F3)

Delete(F4)

Find(Ctrl+F)

Field Filter (F7)

Table Filter

(Ctrl+F7)

FlowFliter(Shift+F7)

Show All(Shift+Ctrl+F7)

Sort(Shift+F8)

First

Previous Next

Last

List

1. Payment Voucher

2. List

Click any cell in the “No.” column > select or Ctrl+F > type the number into “Find What” box

D. How To Use Filter Function

For example: find AC Dept by filter

1. Click any cell in the “Department Code” column > select or F7 > type “AC” and click “OK”

2. Show all payment vouchers that created by AC Dept


4. Type PV No.

3. Find

5. Result

1. Type AC

2. OK

E. Issue Payment Voucher (PV)

a. Select Fiducia Toolbox > Payment voucher


3. Result


1. Fiducia Toolbox

2. Payment Voucher

b. Use shortcut key F3 to create a new PV

Steps:(1) Payment voucher will be generated automatically and show your login

name in the new PV.(2) Click to select Vendor No., if the vendor has not been created before, please contact

Goretti Chui (HFC) at ext.636 to create.(3) Vendor Name will be appeared according to Vendor No.(4) Posting & Document Date will be generated automatically and should be on the same day.(5) Click to select your department code and area code, or type the code directly.(6) Click to select payment terms.(7) Type in the due date.(8) Click to select payment method code if it is different from the default.(9) If the payment is related to business trip expenses, please type in the approved BTA No.(10) Click to select the Job No.(11) Click to select the Position.(12) Revise the description if necessary, the description should include the relevant person,

place/vendor, purpose and date.(13) Position description cannot be amended in here, it is for your easy reference only.(14) Enter the Invoice No. which is provided by vendor.(15) Enter the Quantity.(16) Enter the Line Currency, you may select the type of currency from the list .


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(10) (11) (12) (13) (14) (15) (16)

(19)

(22) fill in by FC Dept

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(17) Enter the Unit Amount, the total amount will then be calculated automatically.(18) Payment charges according to Department.

(19) Comments will appear on the printout as Reason.(20) When complete editing, select Functions > Update Status, and change status to “Wait for

approval”. Then, ask your Department Manager (DM) to approve it.(21) If one of your payment involves other department and which is a non-regular expenses (i.e.

other than monthly payment), please ask the involved DM to click “Check by DM”.(22) When it is paid, FC Dept will input the cheque no. & paid date.(23) The “Help” button shows the overall FC policies, please read it before issue PV.

c. Log tab shows the creation user & date, Last Modify User & Date, Approver and approved date.

d. Press Print to print out the PV on green A4 paper after it is approved (the approved manager’s name will appear on the printout). Then, attached original invoice or supporting document and pass to FC department.


F. Business Trip Application (BTA)

Select Fiducia Toolbox > Business Trip Application

a. Use shortcut key “F3” to create a new PV

Steps:(1) BTA number will be generated automatically.(2) Click to select the staff who will be traveling.(3) Enter itinerary.(4) Enter no. of days traveling.(5) Click to select the department.(6) Enter contact number during business trip.(7) Enter the replacement staff.(8) Enter currency code.(9) Input the flight / transportation details.(10) Input the accommodation details if necessary.(11) Select expense type and amount.(12) Enter cash advance in details and email to FC Dept (Bruce Mou & Martin Li) for

arrangement.


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b. Invoicing

Staff must fill in this part

Steps:(1) Select Bill-to Company(2) If Bill-to Company is “Customer”, enter Bill-to Customer No.(3) Enter Bill-to Department(4) Enter Project No.(5) Enter Project Description(6) After completing the form, click Function, and change update

status to “Wait for Approval”


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G. Time Sheet

a. Enter working hours in the relevant category which has been added by your department member. The minimum hour is “0.25”.

Select Fiducia Toolbox > Time Sheet

Steps:(1) Enter your Staff Code.(2) Enter your working hours to the relevant category daily.(3) When done with editing, press Logout.

b. Print Job Report

Select Fiducia Toolbox > Report


(1) Your Name

(2)

(3)

Job Journal – Test Report


Job Journal – Test Report: Time report before post

Employee Itemization: Time report after post

(1) For example: Enter 0101..3101

(2) For example: Enter CAK (staff code)

(3) Dept code can leave blank

(4) Print or Preview

Employee Itemization (Posted Time)


(1) For example: Enter 0101..3101

(2) For example: Enter CAK (staff code)

(3) Dept code can leave blank

(4) Select Reporting Type

(4) Print or Preview(5) Print or Preview

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