advising florida’s students florida’s official student advising web site!
TRANSCRIPT
Advising Florida’s Students
Florida’s Official Student Advising Web site!
Seminole County:
7th Grade Social Studies
Schools must verify that your current 8th graders have already received / will receive the complete course this year.
Wherever the Course is delivered, THAT is where CHOICES Planner & ePEP
are completed.
ePEP
#1 Goal for State of Florida: 100% of your 8th graders
have ePEPs by year’s end
The ePEP will guide
MS students / HS Students
in planning courses that will fulfill all of their HS graduation requirements…
16 + 4 + 4 = 24
Core C
lasses
MA
I
Other E
lectives
Total
Middle School students plan for 4 years / 24 credits based on their
HS Graduation Requirements
ePEP still requires Counselor/Advisor
review.The ePEP does not check for: errors course sequencing prerequisites
ePEP
An ePEP is NOT…
A schedule of classesRegistration form
Set in stoneA contract
…AFTER a student transitions to High School
the ePEP will show a student: transcript information – three (3) times a year progress towards HS school graduation requirements progress towards all three Bright Futures Scholarships progress towards minimum State University
Admissions requirements
“O J J”
Pasco StudentPasco Middle School Wesley Chapel High School2011
Planned Courses
Courses from Transcript
The Hot `
for High School students and their families:
Personal access to all HS Academic Evaluations
Access to HS Evaluations
Student has access to his/her own “filing cabinet”
24 Credit / Standard HS Diploma Requirements:Updated three (3) times a year
Bright Futures Eligibility:Updated three (3) times a year
State University Admissions Eligibility:Updated three (3) times a year
State Seminole
LEGISLATIVE UPDATE:ePEPs and
High School Students…what happens next?
Review and/or update with 9th
graders
Assist new 9th grade students with ePEPs when they
enter HS
Beginning August 2009
What works well?
Middle School level Teacher* & Counselor
and the Career Course / ePEP Process
Contact
Collaborate
Review
Assist
Counselors may want to advise students about ePEP choices
BEFORE entering the computer lab
Diploma Type
Graduation Track
Graduation Plan
Career Cluster
Major Area of Interest
Contact Melissa [email protected]
for the Educator Resource Bundle
Bundle includes: ePEP Lesson Plan (2 – 50 minute class periods) Student Activity Sheet for ePEP decisions Step-by-step directions for student users
MS students will plan all four (4) years of
high school courses.
ePEP: What happens next?
Keep It Simple.Consider the middle school ePEP
a starter plan.
Honors Advanced Placement Dual Enrollment Florida Virtual School International Baccalaureate (IB) ** Advanced International Certificate of
Education (AICE) ** ** Program not offered at all schools
Strengthen the Counselor Bridge: Communicate with your program partners MS Counselor: Request a “sample”
academic plan from your feeder HS HS Counselor: Understand that the MS
ePEP is a starting plan; may need to be modified after entry to HS
Best Practices
Frequently Asked Questions about ePEP
#1 What kind of LOGIN ID and PW are necessary to
create an account on FACTS.org this year?
FACTS.org ID created is permanent!ID and PW must be 8-32 characters each
No ePEP
yet?
Start here!
Have students use a unique but memorable LOGIN ID format: Example: firstnamelastnamebirthdate Sample: melissabenson10061995Provide students with your desired format
BEFORE entering the computer lab
Best Practices
#2What Student Information is required in
order to create an ePEP?
Accuracy is everything!
“James” not “Jim”
Moore
SUGGESTION: Ask your Data Processor or Registrar to provide
you with this information ahead of time!
What IS the FSIN?
If a Social Security number was available…
If a Social Security number was not available…
Then the FSIN is the student’s SSN with an “x” at the end
Ex. 5915551234X
Then the FSIN is the student’s 10 Digit district generated ID
Ex. 1234567890
When the student first entered a Florida Public School…
#3What will prevent an ePEP from being
“counted” in your school’s data?
Incorrect first or last name Incorrect birth date Incorrect school or district
Any one of these errors
#4What if a student can NOT remember his/her LOGIN ID and a Counselor is not available?
Will need to enter FSIN, name, birth date to retrieve account; password can be reset
#5Does an ePEP have to be printed?
YES! But only the ePEP completed in the Career/Education Course, must be signed and sent home for signature. Your district determines where it should be housed upon return.
Allow time for Parents to review ePEPs b before they are printed
Print two (2) copies: 1 – send home for s signature; 1 – fi le where designated
Best Practices
Helpful Reminders
ePEP
Usage
Promote Parent Communication
(middle schools and high schools) Middle Schools are required to communicate about Career/Education Course to families Schools choose the method and form of delivery
Letter Newsletter School’s Web page Automated Phone calls FACTS.org Parent Event
Communication Examples
Need Help with a Parent Event?Contact Melissa at
FACTS.org Parent Workshop Bundle
Bundle includes: Guide to Getting Started (countdown checklist) Customizable flyer 50+ slide PPT (can modify) Customizable Sign-In Sheet Parent Evaluation Form
Block time for ePEPs in Computer Labs
MS Counselors/educators will need 4 – 50 minute class periods in computer lab with students (CHOICES & ePEP) HS Counselors can determine amount of time as implemented
Work with Admin. to secure necessary
RESOURCES Secure paper to print ePEPs * (apprx. 2 pages per MS student)
Locate working printers around campus; check toner supply
#6 How can I review / monitor ePEPs?
Where do I go?How do I get in?
Who do I contact?
A LOGIN ID and PASSWORD are issued by the district’s Guidance Contact in order to gain access to the ePEP Student Activity System
Can be given permission to assign additional Login IDs and PWs
at the school
Grants primary access at the district level
Seminole County FACTS.org
Contact: Kathy Dooley
ePEPs and HS Evals
can be viewed here
Quick links for easy access
User choice!
Login ID and PW
are required
Roster Can Not Be Printed…Yet!
Rosters are updated with each Survey Report Survey 6: August 29 – September 17 Survey 2: October 20 - November 14 Survey 3: February 16 - March 13
Student Activity System Features
ePEP “Lock” Feature (individual not group) Counselor or district decision Students can view ePEPs but can’t make any changes Students can see name of person who locked their ePEP
Date ePEP was: first created last viewed last updated
Go Higher Florida, education pays!
The Student Activity System will shade any student who entered
the wrong FSIN
• Student who has multiple ePEPs • The shaded ePEP used the wrong FSIN
• Students who have only one ePEP• Used wrong FSIN to create this account
Printing options
Scroll down for more information
Can Be Printed…Anytime!
Make sure you have this
Handbook!
Available now on FACTS.org
ePEPs and HS Evals
can be viewed here
2008-2009 Counseling Handbook
Plan to open Pandora’s Box Speak with Admin and District Contacts
about your DISTRICT / SCHOOL POLICIES:
Students banned from using school computers? Students who fail the MS Career/Education Planning
Course? Signed ePEPs; if and when returned – where will they be
housed? Cut off date for MS Course (late year arrivals)?
#9What if I am having a technical issue with
FACTS.org or an ePEP?
I can not locate a student’s ePEP.
Who do I contact?
If you feel like this during the ePEP
process…
Scared Frustrated
Confused
Thank you for your support
in helping all students
realize and strategize their academic success!
-The FACTS.org Team-Florida Department of Education