Advanced TrainingStudent Record and Grade Form

Collection

Topics1. Form Basics2. Instructor Initiated Grade Change and Removal

of Incomplete3. Grade Replacement4. Enrollment/Degree Certification5. Residency Petition6. Tuition Waiver - Colorado Reciprocal7. Tuition Waiver – Military/National Guard8. Duplicate Diploma9. Diploma Information10. Demographic Changes11. And more …

Rev. 200911 2

Form BasicsMost forms are available online at

http://registrar.unm.edu/forms.htm, They are also available at the One-Stop counters,Can only be turned in with proper consent

(photo ID, signature on file, sealed and signed envelope).

Must be complete to ensure the fastest and most accurate processing: Signatures Dates Required Information

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Instructor Initiated Grade Change and Removal of IncompleteThis form is used by

faculty to change a student grade.

They are available from a One Stop or, frequently, from the Department. They are NOT available online.

They are normally processed within a business day of receipt.

NOTE: Only Faculty and Staff should receive/turn in these forms. Students are not allowed to handle them unless in a sealed and signed envelope.

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Instructor Initiated Grade Change and Removal of IncompleteRequired fields:

SignatureReasonSection InformationStudent InformationGrade Section

Varies by date and transaction.

Last Attend Dates (LDA)Students should not

handle these forms, blank or complete, unless in a sealed/signed envelope.

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Grade ReplacementThis form is used by

students after they have retaken a course for a better grade.

They are normally processed in 2-3 weeks.

Students planning to replace a grade in their final semester should notify their College advisor.

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Grade ReplacementCourse information

for both attempts and signature are required.

The better grade must have posted to the student record (SHACRSE) before the form can be accepted.

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Enrollment/Degree CertificationsThis form is used by

current and future registered students to request certifications.

They are normally processed within 3-5 business days of receipt.

Enrollment Certification for the current semester is available via LoboWeb after the start of classes.

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Residency PetitionThis form is used by

continuing non-resident students to petition for in-state residency.

They are normally processed within 3-5 business days of receipt.

Petitions are due the 2nd Friday of the Fall or Spring semester, no Summer petition period.

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Residency PetitionPetitions should also

include the Residency for Tuition Purposes Documentation Checklist and supporting documents.

If the Petition is for the Spring semester, a Dependency Affidavit is also required.

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Tuition Waiver – Colorado ReciprocalThis form is used by

first-time freshmen or transfer applicants who are Colorado residents requesting to be charged resident tuition.

Students will be added to the appropriate waiting list, applicant or admit, within 3-5 business days of receipt.

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Tuition Waiver – Colorado ReciprocalAwarding to admitted

students begins in late February and continues through the end of the 3rd week of classes based on availability of slots.

Students must complete 30 credit hours each academic year to remain eligible.

There is an 8 semester maximum benefit.

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This process does not make the student a NM resident, it only waives the non-resident portion of tuition.

Students may not use time while on the tuition waiver toward earning NM residency.

Tuition Waiver – Military/National GuardThis form is used by

active duty and national guard personnel, their spouses and dependents requesting to be charged resident tuition.

They are normally processed within 3-5 business days of receipt.

The respective forms are available online.

This process does not make the student a NM resident, it only waives the non-resident portion of tuition.

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Duplicate DiplomaUsed by UNM graduates

to request an additional diploma (original issued as part of graduation).

$15/diploma charge.Duplicates are normally

ready in 1-2 weeks.Signatures on the

original will be replaced with the current set.

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Duplicate DiplomaIf the new diploma

name is different that the original, the student must provide proof of new name (marriage or driver’s license, etc.).

If replacing an older diploma, the signatures on the original will be replaced with the current set.

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Diploma InformationPending graduates may

update their diploma information after the online graduation sign-up (graduation.unm.edu) has closed (after Commencement).

Processed before diplomas are printed for the semester.

Frequently used to request a delivery change to/from pick up.

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Demographic ChangesThis form is used by

students to update their information.

Address, phone, and email information may also be updated at dss.unm.edu

They are normally processed within a business day of receipt.

NOTE: Name and SSN changes require a copy of the Social Security card and updated photo ID.

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And more …Academic RenewalExtension of

IncompleteGrade PetitionStudent Information

Release ProxyTranscript RequestsRegistration Forms

Take a moment to look over any submitted form and ensure that required information is there and complete, signatures and attachments in particular.

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Things to RememberFastInfo: includes answers related to these

forms.The University Catalog is an excellent

reference for the policies behind the forms.Security Roles you will need:

No additional roles needed to answer questions about, receive, or distribute these forms.

Both the forms and the Catalog are available online: Forms: http://registrar.unm.edu/forms.htm, Catalog: http://registrar.unm.edu/catalog.htm Rev. 200911 19