advanced ict services for students · applications & data bases requirements analysis advanced...

Advanced ICT services for students

Centro InfoSapienza

Roberto Messa

Roberto Messa

Centro Infosapienza

Pagina 2

Integrated information system

In 2009 La Sapienza started

the development of an

integrated information

system.


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Steps:

Survey of existing (or needed)

applications & data bases

Requirements analysis


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Activities: Inventory of existing applications and

databases

map of the relationships between

applications

identification of information flows between

applications and databases

identification of duplication and overlap of

functionalities and / or databases

analysis of user requirements s


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Solution:


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Solution:


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Solution:

The "Ugov" consists of functional

areas and modules and provides

coverage of the administrative areas

of the University


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U-Gov

Academic and Student Area:

In the Academic and Student Area,

the Ugov system provides two applications.

At La Sapienza we developed SIAD:

Sistema Integrato d'Ateneo per la Didattica

Integrated University system for the Academic


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UGov Academic and Student Area


SIAD

The main features are:

• single entry point of information

• integrated management of: students curricula, training

offer and students’ careers

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Infostud

Inserting Systems &

Training Offer

Managing

Curricula & Academic Programs

Student’s study plans

Management of students’ careers

Academic, Accounting & Administrative

Co

de

s &

Te

ac

hin

gs A

ca

de

mic

Pro

gra

m

SIAD


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Infostud: Management of students’ carees

Academic, Accounting & Administrative:


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Infostud project was

born in 2001.

Since then we only

used paper and

pen.......

Infostud: Management of students’ carees

Academic, Accounting & Administrative


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Infostud

..students used to stay

a long time in queue

at administrative offices

just to withdraw

a payment slip.


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Infostud

Another long time

in queue at bank office

to pay a payment slip.


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Infostud

I forgot my certificate!

…another time in queue!


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Infostud

User centered design

Online administrative services

Computerising administrative procedures & processes

Dematerialization

We wanted:


Pagina 17

Infostud

155.696

• 149.690 students

• 5.704 professors (tenured/contract)

• 289 administrative & academic users

• 13 external public companies

How many users?


Infostud

Pagina 18

Infostud

22/05/2012

2013 On line services…..


Pagina 19

Infostud: User Access 2012

Jan Feb mar Apr May Jun Jul Aug Sep Oct Nov Dec

0

2000000

4000000

6000000

8000000

10000000

12000000

User Access

Month

Us

er

acce

ss

10.746.897


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Infostud: User Access 2012


Pagina 21

Infostud: User services access


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Infostud: User access 2009-2012

2009

2010

2011

2012


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Infostud: online management of exam scheduling

A.A. 2012/2013

Courses Teaching Professors

1.134 17.577 4.948

Scheduled Exams

Students Reservation

s

Students Examination

s

53.677 769.927 753.563

100% of online management of exams


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Infostud: Printed Certificates A.A. 2012/2013

Type of Certificate Printed from

the online system

Printed from the

Administr.Office

Enrollment 64.318 8.258

Degree certificate (with exams)

101.922 13.104

Degree certificate (with dissertation)

58.806 1.076

Degree certificate (with final grade)

78.914 4.295

Degree certificate (for retirement purposes)

11.719 1.714

91,73% 8,27%


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Infostud: Payments slips

A.A. 2012/2013

Payment slip printed from the online system

Payment slip printed from the

Administrative Office

415.557 39.674

91,28% 8,72%


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Infostud: online services

A.A. 2012/2013

We estimate an annual savings of:

2.000.000 man hours

That means……

250.000 day’s work!


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Infostud Technologies: Digital signature

User Benefits

Immediate user experience

Intuitive training

Independent from the mobile handset

Independent from the mobile carrier

Greater flexibility and mobility

Business Benefits

Low-cost integration

Interfacing by simple Web Services (SOA)

Simplified provisioning

No logistics costs

Compliant with the sector regulations & related technical directives


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Infostud Technologies: Digital stamp

When a digital document is printed out it looses the integrity

of it´s digital signature.

Timbro Digitale is the only technological way to legally insure

the integrity of a document’s digital signature once it is

printed out.

The entire document, along with its digital signature is

transformed into a high density two dimensional code and

printed on paper insuring the authority of entire document

and its digital signature (entire packet CADES).


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Infostud Technologies: SOA


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Infostud Technologies: Web Services


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Infostud Technologies: Mobile Apps

Infostud Mobile

Sapienza Università di Roma


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Infostud Technologies: What will be the future?


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Infostud Technologies: What will be the future?

2014-2015

“My Sapienza”

Service Oriented Portal

(1) 2

013-2

01

4:Id

en

tity

Managem

ent, S

erv

ice P

rovis

ionin

g

Infra

stru

ctu

re,

User re

gis

tratio

n, W

ork

flow

s (2) 2013-2014:

Service Integration Platform

Self service Administrative

Services Project / Research

management

(1) 2013-2014: Identity

Management, Service Provisioning

Infrastructure,

User registration, Workflows


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Thank You

Roberto Messa


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