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INTERNATIONALINTERNATIONAL ADMISSIONS PROCEDURES – This is your mission ADMISSIONS PROCEDURES – This is your mission should you choose to accept it. This message will self destruct in 60 should you choose to accept it. This message will self destruct in 60

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Special Agent in Charge: Toni R. Perez Special Agent in Charge: Toni R. Perez

Assistant Special Agent in Charge: Shelby L. Assistant Special Agent in Charge: Shelby L. CearleyCearley

Texas Tech UniversityTexas Tech University

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Do you ever feel that international admissions is detective work?

• Constantly updating admission procedures, & searching for policies, regulations, and rules

• Keeping up with sponsored student program relations, tracking down exchange agreements

• Determine whether a degree is acceptable or not, investigate whether a school is accredited

International Admissions can sometimes feel like an IMPOSSIBLE MISSION but by teaming up a network of agents, together we can make our mission of admissions successful.

ADMISSION:ADMISSION: IMPOSSIBLEInternational Departments, staff, job duties:

Office of International Affairs –

Lori Romero, Special Projects Coordinator

Bob Crosier, PDSO

Mike Murphy, DSO, Immigration Counselor

Sharon Hale, DSO, Immigration Counselor

Leslie Gardner, DSO, Immigration Counselor

Graduate Admissions –

Toni Rocha Perez, DSO, Senior International Admissions Advisor (process admissions decisions, initial attendance I-20s, reviews, evaluates/recommends University policy updates for international student)

Shelby L. Cearley, DSO, International Admissions Advisor (evaluates credentials, process admission decision worksheets for departments, initial attendance I-20s, reviews, evaluates/recommends University policy updates for international student)

Undergraduate Admissions –

Jessie Rangel, International Admissions & Residency Assistant Director

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Student Applies:

• Paper application• TTU online application• Texas Common Application

Department Requirements (Requirements vary from department to department:• Letters of recommendation•Statement of purpose •Resume/Vitae

Graduate Admission Requirements:

•GRE/GMAT• TOEFL• Transcripts/Diplomas

Credentials Evaluated:

• Determine if credentials meet the Graduate Schools minimum requirements

If so…

Worksheet sent to Depart.:• Department (individual or committee) reviews credentials• Sends decision to GA and financial Assist. Info.

Rejection Process:• Rejection code is entered in the database and status is viewable on the Online Application Status Check• Rejection letter sent

Acceptance Process:• Verify that there is enough financial support from either the depart/student/family or sponsor to issue the I-20• If there is not enough $$, code the application status “FI” and email student …cont.

Cont. Acceptance Process:

• Nothing else is done with the I-20 until the financial information is provided

The international application processThe international application process

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I-20 Process:• Notify student via email that the I-20 is ready to be prepared.• In the email include two forms that request:

Cont...

I-20 Process cont.:• Name as it will appear on passport• Address in which the I-20 should be sent• Express mail option of $30• Dependent info. (if needed)

I-20 Process cont.:• Once forms are received, update information • Process I-20 and the admission letter• Send I-20

or

Reasons for a new I-20:• Students visa appoint. is close to or later than report date (student will need to get approval to come later than report date from the depart.• Lost/stolen I-20

Visa Rejected:• If visa is rejected student may request a letter to the Consulate• A letter is sent via email or fax

This as worked in getting it approved in some cases

Visa Rejected cont.:

If visa is rejected again students request to defer admission to next term

Reasons for Late Letter:

• Student has received visa but was not able to get a flight out in time to arrive by the report date on I-20

Late Letter cont.:

• Late letter is scanned and emailed to student • And/or express mailed to student

The international application processThe international application process

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Know your international sections of the OP

Manual

Know state education codes

Know your immigration rules

Stay in the

“Know” Zone

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Map out your procedures2 ways to map out your procedures

Flow Chart and Procedures List

Flowcharts can be easily done in most Microsoft Office programs such as:

PowerPoint, Excel and Word but the ideal program isVisio.

Procedures lists can also be easily producedIn most Microsoft Office programs.

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Mapping out your office procedures are beneficial to:• You and your Co-Workers

• Advisors and Advisors assistants• Other Departments who assist international students

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Workshops are also beneficialTypes suggested of workshops:

• Advisor Roundtable • International Admissions Procedures Presentation

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Periodic Meetings are also beneficialTypes of suggested meetings:

• DSO meetings • Departmental meetings (ITA staff, sponsored student staff)

• Staff meetings

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Subscribe to Credential Evaluation Newsletters:

• WES- www.wes.org • ECE- www.ece.org

Join an organization or listserv:

• Texas International Education Specialists• NAFSA (network with Recruitment, Admission, Preparation)

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This concludes the briefing of your Admission Mission.This message will self destruct in 5 seconds.

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