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PROCEDURES AND WORK INSTRUCTIONS MANUAL (PAWIM)

REPUBLIC OF THE PHILIPPINES METROPOLITAN NAGA WATER DISTRICT

40 J. MIRANDA AVENUE, NAGA CITY

(ASDPW05) RECRUITMENT AND SELECTION

ADMINISTRATIVE SERVICES DEPARTMENT

METROPOLITAN NAGA WATER DISTRICT Document Code: ASDPW05 PROCEDURE Revision No.: 0

RECRUITMENT AND SELECTION Effectivity Date: March 2017 Page No.: Page 1 of 4

Revision Status

This list identifies the revisions made in this section. The date refers to the date this section was made effective and implemented and not to the date the document was signed or printed.

Rev. No. Pages Details

Date of Issuance and Effectivity

00 All First issuance / release of procedure 13Mar2017

Prepared by:

Reviewed by: Approved by:

Gilbert V. Eleazar Assistant QMS Leader

Vicente Aniceto D. Rubio QMS Leader

Virginia I. Nero Acting General Manager

Metropolitan Naga Water District Quality Management System

© 2016; All rights reserved. Document is uncontrolled unless otherwise marked; Uncontrolled documents are not subject to update notification



1. PURPOSE

1.1.This document describe the procedures for recruitment and selection as one of the

support processes of the MNWD.

1.2.The objectives of the recruitment and selection process are:

1.2.1. To select potential and qualified employees 1.2.2. To ensure compliance with the employment and labor laws

2. SCOPE

This procedure will apply to the MNWD- Quality Management System of one support process which is the Recruitment and Selection, which focuses on the:

2.1.Recruitment 2.2.Selection 2.3.Placement/Onboarding

3. DEFINITION OF TERMS AND ACRONYMS

Refer to “Annex A” for the ACRONYMS.

4. RESPONSIBILITIES

4.1.HUMAN RESOURCE DIVISION

4.1.1. Commits to create, encourage, and maintain an environment that supports,

develops and sustains the well-being of MNWD employees, clients and broader community.

4.1.2. Responsible for the recruitment, selection and placement of personnel, as well as the learning and development aspect of human resource.

4.1.3. Publication of vacant positions; initial screening of applicants; issuance of appointment, assumption of duties and position description form; deployment and orientation of office policies, rules and regulations to all employees.

4.1.4. Maintains the 201/120 Files of all regular and casual employees. 4.1.5. Submission of reports to other government agencies, like the Department of

Budget and Management and the Civil Service Commission. 4.1.6. Processes involving leave administration, monetization of accrued leave credits;

certification of services rendered for payroll preparation; and other personnel welfare and benefits.




5. PROCEDURES

This section describes the procedures involved in one of the support processes of the District which is the Recruitment and Selection.

PROCEDURE DETAILS: RECRUITMENT AND SELECTION (Figure 1)

5.1.RECRUITMENT

5.1.1. HRD updates list of vacant positions and the General Manager endorses

positions for publications. 5.1.2. HRD publishes vacant positions duly endorsed by the GM. 5.1.3. OGM receives the application letter of the applicant and forwards to the HRD

for review.

5.2.SELECTION

5.2.1. HRD conducts paper screening of applicants based on the Qualification Standards.

5.2.2. Applicants qualify on the paper screening based on the standards, he/she is notified of the result. Otherwise, the applicants receives regret letters from the HRD. List of Qualified applicants forwarded to the PSB and the Selection Line-Up posted in 3 conspicuous places for 15 days.

5.2.3. PSB conducts assessment of competencies and qualifications of the applicants and schedule Behavioral Events Interview (BEI).

5.2.4. PSB evaluates and deliberate, and the list of qualified candidates posted in 3 conspicuous places for 15 days.

5.2.5. PSB prepares a resolution to be submitted to the GM for endorsement for appointment.

5.2.6. HRD conducts Background Investigation and prepare Nepotism report and requires candidate to undergo medical examination.

5.2.7. HRD prepares necessary documents relative to the appointment and the GM issues the appointment to the qualified candidates.

5.2.8. Supervisory position, appointment is endorsement from the BOD. 5.2.9. HRD post newly appointed/ promoted employees

5.3.PLACEMENT/ ON-BOARDING

5.3.1. HRD to conduct on-boarding for the newly appointed/ promoted employees

6. FORMS AND TEMPLATES

6.1.RECRUITMENT




6.1.1. Checklist of Basic Requirements –“ASDF016” 6.1.2. PDS form–“ASDF017”

6.2.SELECTION

6.2.1. Behavioral Events Interview Form–“ ASDF018” 6.2.2. Background Investigation Report Template–“ ASDF07” 6.2.3. Nepotism Report Template–“ ASDF08”

6.3.PLACEMENT/ ON-BOARDING

6.3.1. Contract–“ASDF09”


METROPOLITAN NAGA WATER DISTRICT Document Code: ANNEX A Revision No.: 0

ACRONYMS Effectivity Date: March 2017 Page No.: Page 1 of 1

ACRONYM DEFINITION MNWD METROPOLITAN NAGA WATER DISTRICT

OGM OFFICE OF THE GENERAL MANAGER

PSB PERSONNEL SELECTION BOARD

HRD HUMAN RESOURCE DIVISION

QS QUALIFICATION STANDARD

BEI BEHAVIORAL EVENTS INTERVIEW

BOD BOARD OF DIRECTORS

PDS PERSONAL DATA SHEET

GM GENERAL MANAGER

PRAISE PROGRAM ON AWARDS INCENTIVES OF SERVICE EXCELLENCE

OPCR OFFICE PERFORMANCE COMMITMENT AND REVIEW

DPCR DEPARTMENT PERFORMANCE COMMITMENT AND REVIEW

IPCR INDIVIDUAL PERFORMANCE COMMITMENT AND REVIEW


METROPOLITAN NAGA WATER DISTRICT Document Code: FLOWCHART Revision No.: 0



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