administrative services and transportation - … · administrative services and transportation mick...
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Administrative Services and Transportation Mick Howen, Director of Administrative Services
4711 Pflaum Rd.
(608) 663-5931
Coordinates regular education transportation services (Routing)
Coordinates special and alternative education services (Routing)
Provides Transition Education Program (TEP) student transportation support
Provides transportation customer service
Distributes and manages Metro transit — district funded passes
Handles requests for proposals, bids, quotations
Advanced Learning Dan Keyser, Director of Advanced Learning
Doyle room 132
(608) 663-5201
Ensures systematic accountability for identification and services for Advanced
Learners
Provides support for individual and groups of students in schools through Advanced
Learner-Instructional Resource Teacher (AL-IRTs)
Collaborates with other departments to develop strategies and interventions for students with high ability
An alphabetical list of departments and services
Assessment Administration Tim Peterson, Assessment Director
Doyle room 205
(608) 663-5217
Coordinates pre-test administration work, including purchase of materials,
communication with schools and proctor training
Coordinates and support processes during test administration, including just in time
support and trouble shooting
Coordinates post-test administration work, including shipping tests securely, returning materials securely,
and distributing results
Budget, Planning & Accounting Services Candie Steffen, Accounting Manager, (608) 663-5311
Ross MacPherson, Budget Manager, (608) 442-2161
Doyle room 200
Provides required documentation and support for mandatory
external audit
Carries out the financial operations of the district, including
accounts payable
Prepares annual budget, monitors actual budget throughout the year and provides
supporting reports for key stakeholders
Coordinates issues related to Financial System Solution (Tyler Munis)
Building Services Chad Wiese, Director of Building Services
4711 Pflaum Rd
(608) 204-7900
Evaluates, assigns and ensures completion of work orders related to carpentry,
electrical and communications, painting and environmental and plumbing and
HVAC
Monitors and tracks utility usage of district facilities
Directs and coordinates facility improvements, maintenance and cleaning
Oversees training, supervision and evaluation of Building Services staff
Benefits Sharon Hennessy, Manager of Employee Benefits & Assistance Program
Doyle room 133
(608) 663-1693
Administers employee benefits including health, dental, life, long-term disability and
long-term care insurance
Coordinates leaves of absence
Handles retirement escrow
Oversees workers' compensation
Administers the Employee Assistance Program
Business Services Mike Barry, Assistant Superintendent of Business Services
Doyle room 201
(608) 663-1634
Business Services is comprised of six departments that provide the operational supports
that the schools, staff and students need to focus fully on excellent learning. The range
of supports include:
Prepares the district's annual budget and carry out the financial operations of the
district Manages, maintains and upgrades the buildings and grounds of MMSD
Provides nutritional meals to students at schools and community centers
Purchases, receives and distributes products and services for the district
Supports instructional and administrative technology, programming and infrastructure for the district
Provides safe, timely and efficient transportation for students
Chief of Schools - Elementary Nancy Hanks , Chief of Schools - Elementary
Doyle room 113
(608) 663-1632
Designs, implements and assesses the school support system (Principal, School
Based Leadership Teams & Teacher Teams Support)
Collects evidence and conducts conferences in conjunction with Educator
Effectiveness rating for principals and supports the screening and selection of new
principals
Manages, supports and evaluates the work of school improvement partners
Plans, supports and delivers monthly principal meetings and quarterly school-based leadership team (SBLT)
institutes
Chief of School Operations Mike Hertting, Chief of School Operations
Doyle room 113
(608) 663-1632
Supports implementation of the Behavior Education Plan (BEP) with respect to
School Security Assistants and Educational Resource Officers
Problem solves concerns with parents and students
Supports schools with barriers in implementing their school improvement work
Serves as resource to MMSD departments and schools around non-academic issues
Monitors allocation of resources and class sizes
Chief of Staff Kelly Ruppel, Chief of Staff
Doyle room 110
(608) 663-1671
Supports the superintendent by coordinating and communicating across the district
with a focus on improving communication with families and strategic partners
Coordinates and implements the district’s Strategic Framework to improve
achievement for all students
Consistently communicates with the Board of Education, families and community
partner organizations
Oversees the work of Family, Youth & Community Engagement, Strategic Partnerships & Innovation, MSCR
and Communications
Chief of Schools - Secondary
Alex Fralin, Chief of Schools - Secondary
Doyle room 113
(608) 663-1633
The Chief of Schools Office:
Includes CTE, Personalized Pathways and Secondary School support
Is a collaborative of integrated Central Office teams supporting middle and high
schools in their day-to-day work to improve instruction and students’ educational
experiences on a path to being college, career and community ready
Promotes and implements the MMSD Strategic Framework to ensure we are providing equitable access to
opportunities to all students by designing and developing systems, coherence and support across
departments and schools
Nurtures the partnerships between secondary schools and other Central Office support teams to ensure
they can implement their School Improvement Plans successfully
Works on creating an integrated, coordinated and collaborative approach to reform to provide every
student with the tools necessary to discover and achieve personal opportunities for excellence (now and
in the future)
Works to generate and sustain innovative practices that will close the many gaps that exist among our
students
Communications Marcia Standiford, Communications Department Coordinator
Doyle room 222
(608) 663-1879
Communicates vision and strategic framework
Designs communication plans
Produces media based on communications plan
Maintains web presence
Disseminates media to schools, community partners, parents and/or other target audiences
Curriculum & Instruction Cindy Green, Executive Director of Curriculum & Instruction
Doyle room 125
(608) 663-5204
Develops standards-aligned tools and resources
Leads content area professional development
Creates and facilitates summer professional development
Supports and implements the Technology Plan
Oversees the following content areas: Literacy, Social Studies, Math, Science Phy Ed, Health,
Environmental Education, Arts, Instructional Technology, MVC, Libraries
Early & Extended Learning Tonja Gallagher, Director of Early & Extended Learning
Doyle room 132C
(608) 663-5205
Implements Summer School Model Development
Leads quality 4-Year-Old Kindergarten Program
Manages Play and Learn Program
Facilitates Launching into Literacy and Math
Enrollment Fatima Bendada, Director of Enrollments and Registrar
Doyle room 100
(608) 663-4957
Runs annual and ongoing enrollment processes
Manages and updates student records
Provides support for Infinite Campus
Processes MMSD Internal Transfer requests, Open Enrollment requests and 4K
Enrollment
Handles education guardianship and co-residency
Manages lottery processes for Dual Language Immersion (DLI) and Spring Harbor, Wright and Badger
Rock middle schools
Family, Youth and Community Engagement Nichelle Nichols, Director of Family, Youth and Community Engagement
Doyle room 100
(608) 663-5977
Responds to requests for school support through the School Support Plan
Works with external committees, task forces, and partnerships such as Links, Inc.,
African American Parent Leadership Council, Madison Out of School Time (MOST),
and HERE! attendance initiative
Oversees internal committees and cross-functional teams, including Enrollment Improvement Team and
Religious Holidays Calendar Committee
Handles routing/resolution for assistance requests from families and community members
Expulsions VACANT, Coordinator of Progressive Discipline
Doyle room 225
(608) 663-1908
Implements the district's expulsion process, working directly with school personnel
and families
Educates everyone involved with an expulsion on their rights, applicable laws and
district policies
Food and Nutrition Steve Youngbauer, Director of Food & Nutrition
4711 Pflaum Rd
(608) 204-4001
Collects and processes free and reduced-price lunch forms
Handles planning, production, transport and service of 12,000 lunches, 5,500
breakfasts and 170 dinner meals per day
Generates and analyzes month-end financial reports
Labor Relations Heidi Tepp, Director of Labor Relations
Doyle room 133
(608) 663-1694
Manages day-to-day labor relations
Conducts employee investigations and advises administrators regarding employee
issues such as discipline, performance, evaluation and plans for improvement
Represents the district in various hearings and acts as back-up for the Expulsions
Coordinator in expulsion hearings, as needed
Instructional Technology Beth Clarke, Director of Instructional Technology
Doyle room 125
(608) 442-2926
Integrates digital strategies and competencies across the district to provide
structures of efficiency, productivity and creation
Provides Instructional Technology coaching, supports and resources; Library Media
and Technology Services; Madison Virtual School for online student solutions and
Infinite Campus Gradebook training and support
Provides students and staff the support needed to thrive in our digital culture
Human Resources Deirdre Hargrove-Krieghoff, Executive Director of Human Resources
Doyle room 133
(608) 663-1693
Runs monthly, biweekly and alternate biweekly payrolls and ensures compliance
with tax laws
Manages all employee benefits, leaves and worker's compensation claims
Manages employee performance issues, conducts investigations and disciplinary
meetings and represents MMSD at arbitration and other administrative hearings
Researches, plans and implements recruitment and selection activities for all District positions
Creates and maintains HR Information System, provides data to the Wisconsin Department of Public
Instruction, Madison Teachers Inc., the MMSD Board of Education and other entities
Media & Government Relations Rachel Strauch-Nelson, Director of Media & Government Relations
Doyle room 109
(608) 663-1903
The first point of contact for all news media in the district
Tracks legislation and its potential impact on the district and schools and
coordinates the district’s response
Contact Rachel if:
Your department or school is contacted by news media
You have events or stories you think are newsworthy and would like to coordinate media coverage
You have feedback on the district’s major messages
Legal Services Dylan Pauly, Legal Counsel
Doyle room 104
(608) 663-1868
Serves as primary legal counsel to the Superintendent and Board of Education
Provides advice and guidance on student issues, including special education, pupil
records and family law matters
Reviews and manages third-party contracts
Responds to administrative complaints
Madison School & Community Recreation (MSCR) Lucy Chaffin, Executive Director of MSCR
MSCR - Hoyt Building
(608) 204-3000
Provides a wide range of accessible programs and leisure opportunities for all ages
at affordable prices including afterschool programs at all MMSD secondary schools
and fourteen elementary schools, summer camps and Summer Youth and
Enrichment Centers (SREC).
Supports youth enrolled in summer school, sports leagues, arts and enrichment, fitness, outdoor adventure,
recreational sports, swim lessons and more.
Multi-Tiered System of Supports Caroline Racine Gilles, Director of Multi-Tiered System of Supports
Doyle room 125B
(608) 663-1963
Provides technical assistance and consultation to schools in the areas of systems
(infrastructure), interventions, data-driven decision making and problem-solving
Delivers professional learning for school-based interventionists in the area of literacy,
MTSS learning strands, and Data Point people
Develops tools and resources to support the implementation of tiered supports
Office of Multilingual & Global Education (OMGE) Silvia Romero-Johnson, Executive Director of Multilingual and Global Education
Doyle room 216
(608) 663-5241
Develops biliteracy units of instruction
Provides Guided Language Acquisition Design professional development
Develops ACCESS 2.0 and Oasys online modules
Implements DLI, DBE and ESL programs
Hmong Language and culture development
Payroll
Jennifer Trendel, Payroll Supervisor
Doyle room 135
(608) 663-5387
Processes all compensation for district employees
Printing Services / Central Receiving & Warehouse Mary McKenzie, Materials Supervisor
4711 Pflaum Rd
(608) 204-6686
Verifies and receives orders requested by district staff
Fills all orders from our inventory in Central Stores
Delivers daily all items to their final destination within the district
Coordinates all print requests within the district Processes all school/department and US mail daily
Materials Receiving and Distribution
Personalized Pathways Julie Koenke, Director of Secondary Programs and Pathways Partnerships
Doyle room 124G
(608) 442-2157
Academic and Career Implementation
Personalized Pathways Planning and Design
Hiring, Training, Placement and Coaching of AVID Tutors
AVID college readiness system implementation and professional learning
Supports Career and Technical Education and work-based learning
Professional Excellence
Sue Gorud, Director of Professional Excellence
Doyle room 135E
(608) 442-2921
Supports district implementation of the Educator Effectiveness evaluation system
aimed at continuous improvement
Supports include professional development, technical support and resources for
Principals, Assistant Principals and Instructional Coaches in service of an evaluation
process that results in professional growth
Supports new educator induction, mentor assignments and PDP process
Program Evaluation Beth Vaade, Qualitative Research Supervisor
Doyle room 205
(608) 204-7801
Provides high-quality analysis and reporting designed to support continuous
improvement at all levels and strategic planning around district priorities
Focuses on qualitative research projects and program evaluations
Provides research design, qualitative data analysis, survey design and
administration, and support to external researchers
Purchasing Services Dana Scheel, Assistant Director of Administrative Services
4711 Pflaum Rd
(608) 663-5287
Purchasing
Purchasing Card (P-Card) Program Administration
Professional Learning & Leadership Development Marggie Banker, Executive Director of Professional Learning and Leadership
Development
Doyle room 135D
(608) 663-1925
Coordinates professional development management system (courses, enrollments,
calendars, credits, surveys, instructor training, sub calendar, etc.
Implements new evaluation system
Provides professional learning for new educators to MMSD
Provides Professional learning for principals, assistant principals, school-based leadership teams and
instructional coaches
Provides professional learning for central office leaders and staff
Quantitative Research
Bo McCready, Quantitative Research Supervisor
Doyle room 205
(608) 663-4948
Provides high-quality analysis and reporting designed to support continuous
improvement at all levels and strategic planning around district priorities
Focuses on quantitative research projects, data and program evaluations
Provides research design, data visualizations, quantitative data analysis and tool development
Research, Accountability & Data Use Andrew Statz, Chief Accountability Officer
Doyle room 205
(608) 442-2915
The Department of Research, Accountability, and Data Use (RAD) works toward the
district's priority of accountability at all levels through:
Conducting research and program evaluations
Fulfilling data requests
Administering state and district require assessments
Supporting data use and building data tools
Assisting students, families and staff with the enrollment process
Maintaining official student records
School Security Services Luis Yúdice, Coordinator of School Security Services
Doyle room 110
(608) 663-1904
Manages the district's security programs, providing direct support to school
principals
Works under the direct supervision of the Chief of School Operations to address the
safety needs of students and staff in all district schools and programs
State and Federal Programs Jennifer Waldner, Director of State & Federal Programs and Homeless Liaison
Doyle room 124
(608) 663-5200
Monitors Compliance with Elementary and Secondary Education Act (ESEA)
Allocates and manages all Title Budgets
Supports students experiencing homelessness through the Transition Education
Program (TEP)
Supports Metro High / Title I D program in the Dane County Jail
Provides private / parochial programming and services as defined through ESEA
Supports Title VII Native American Education
Special Assistant to the Superintendent Rodney Thomas, Special Assistant to the Superintendent
Doyle room 114
(608) 663-1910
Works cooperatively with the superintendent on high-priority projects that align to the
district’s Strategic Framework including:
the overhaul of the district’s current recruitment, screening, and induction processes
designing a comprehensive talent development strategy for the district
managing and leading the multi-year partnership with the UW-Madison School of Education to
create a talent development strategy for students, teachers, coaches and school administrators
Other special projects as assigned by the superintendent
Strategic Partnerships and Innovation Jessica Hankey, Director of Strategic Partnerships & Innovation
Doyle room 222
(608) 442-2923
Partnerships alignment, monitoring and evaluation
Elementary Schools of Hope and Achievement Connections implementation
Volunteer and AmeriCorps member management
Grant writing, management, and program promotion
Charter school renewal and application process
Student Physical, Mental, Behavioral Health Leia Esser, Director of Student Physical, Mental, Behavioral Health
Doyle room 225
(608) 442-2972
Works collaboratively with students, families, staff and the community to reduce or
remove barriers that prevent students from experiencing success in school
Supports the work of nurses, psychologists, social workers, counselors, Positive
Behavior Support Coaches and Behavior Education Assistants
Student Services John Harper, Executive Director of Student Services
Doyle room 225
(608) 663-8442
Implementation of PBIS and the Behavior Education Plan (BEP)
Support for students with intensive needs
Administrative oversight of special education/related services and Section 504
School psychologist, social work and guidance counseling support for
students/families
Health services and community coordination for physical/mental/dental health services
Alternative learning programs
Crisis Response
Oversees alternative learning programs such as Hospital School, Replay, Rise, Foundations, Campus
Connect, LEAP, SBA and NEON.
Superintendent’s Office Jennifer Cheatham, Superintendent
Doyle room 110
(608) 663-1607
Sets and tracks the strategic vision and outcome measurements for the District
Gathers feedback through meeting with community organizations and
superintendent’s advisory groups to inform district strategy and implementation
Communicates with media, legislatures, parents, staff and students about the
progress of the District
Provides timely information to Board members, families and community members
who contact the district
Provides a coordinated response to schools, families and the community during individual student, school-
wide, or district-wide crisis situations
Technical Services Bill Smojver, Director of Technical Services
Doyle room 12
(608) 663-5853 (Computer Help Line)
Help Desk and deployment of user devices
System-wide management and troubleshooting
State reporting
Programming and applications development
Teaching and Learning Lisa Kvistad, Assistant Superintendent for Teaching and Learning
Doyle room 220
(608) 442-2853
Brings together the following departments, which support excellent teaching,
learning and leading: Advanced Learning, Curriculum & Instruction, Early &
Extended Learning, Multi-Tiered System of Support (MTSS), Multilingual & Global
Education, State & Federal Programs and Student Services