Owned and operated as a joint venture by a consortium of Canadian universities via a contribution through the National Research Council Canada

Propriété d’un consortium d’universités canadiennes, géré en co-entreprise à partir d’une contribution administrée par le Conseil national de recherches Canada

Canada’s National Laboratory for Particle and Nuclear Physics Laboratoire national canadien pour la recherche en physique nucléaire et en physique des particules

Student Orientation

Dana Giasson| Student Coordinator| TRIUMF

Your First Day

January 4, 2016

9:00 Welcome Jonathan Bagger

9:10 Introduction Reiner Kruecken

9:30 Student program information Dana Giasson

10:00 Radiation Safety & Badges Phil Jones

10:15 Coffee Break

10:30 Industrial Safety Gord Wood

11:00 Computing at TRIUMF Kelvin Raywood

11:30 Lunch Break on your own

12:30 Tour of TRIUMF

2:00 Meet Supervisors

2:00-4:00 Take Photos for Badges Jill Seeley

Title Name Local Outside TRIUMF Email address

Student Program Director Oliver Stelzer-Chilton 7681 604 222-7681 student@triumf.ca Student Program Coordinator Dana Giasson 7565 604 222-7565 student@triumf.ca Human Resources Shirley Tang 7360 604 222-7360 stang@triumf.ca Site Safety/Administration Jim Hanlon 7390 604 222-7390 jimh@triumf.ca

Computing Services Steve McDonald

Hossein Rafighi Kelvin Raywood

7552

7553 7670

604 222-7552

604 222-7553 604 222-7670

mcdonald@triumf.ca

hossein@triumf.ca kray@triumf.ca

Operations (24 hours a day) First aid, miscellaneous 7333 604 222-7333 Safety Training Coordinator Phil Jones 6171 604 222-1047 x6171 pjones@triumf.ca Radiation Safety Joe Mildenberger 7661 604 222-7661 joseph@triumf.ca Industrial Safety Gord Wood

Terry Sanghera 7495 604 222-7495 gordwood@triumf.ca

tsanghera@triumf.ca

Outreach Marcello Pavan 7525 604-222-7525 outreach@triumf.ca

Help Numbers

January 4, 2016

Where are you from?

January 4, 2016

UBC 4 TRU 1

Waterloo 8 SFU 5

Carleton 3

BCIT 1

Concordia 1 Uvic 2

Where are you working?

January 4, 2016

Physical Sciences 10

Life Sciences 3

Accelerator 8

Directorate 3

Engineering 1

•  Tuesday January 19 - 2pm –  Hot Spot Cafe

•  Pop/Juice and snacks provided.

•  To discuss any social activities you would like to do this term.

•  Movie nights, pub nights, get-togethers, lunchtimes, etc.

Social Meeting

January 4, 2016

•  How do you want to communicate with each? –  Facebook account –  emails

•  Student information web pages - www.triumf.ca/students

•  Please provide input

Student Communication

January 4, 2016

•  Look up employees or rooms (via search yellowpages)

•  Maintain your own information –  Click on “Directory”

•  Then select “update your profile via this link” !  Same login that you used for your Online Orientation

Online Directory

January 4, 2016

•  Located around the corner from the mailroom. •  Any student issues will be posted there.

Student Bulletin Board

January 4, 2016

•  Orientation (to)day •  Safety training (as necessary) •  Seminars/lectures for students on TRIUMF related

topics •  Presentation skill workshop •  Project management seminar •  Student symposium with prizes •  Soldering crash course by Alex Sorokin

What does the student program provide for you?

January 4, 2016

•  Variety of topics are covered –  Nuclear, particle, astro, accelerator, medical physics,

theory & experiment –  Philosophy and communication of science –  Seminars about TRIUMF projects/experiments/groups

•  Wednesdays and Fridays 10 am •  MOB Conference Room (ground level) •  Refreshments are provided…

–  … if there is a volunteer to take care of them

Seminars

January 4, 2016

Interactive 1-day workshop enables you to increase your confidence in any presentation setting

•  Following completion of this workshop you will be able to: •  Plan and organize an effective presentation •  Become aware of elements that contribute to an effective presentation

delivery •  Efficiently structure a short presentation with a limited amount of time

Near the end of your work term, we want you to give a ~10min talk about your work for your fellow students (TRIUMF Student Symposium) •  Prizes based on presentation delivery •  Years winner goes to Winter Nuclear and Particle Physics Conference (WNPPC)

or other national conference of your choice •  Prizes for top three presenters

Student Symposium

January 4, 2016

•  Safety training and shoes (if needed) •  Windows domain account •  Several seminars each week

–  At least the colloquium should be general enough to follow

–  see your handout. –  Can subscribe on the web to receive notifications

What does TRIUMF provide for you?

January 4, 2016

More info and subscribe to receive emails

January 4, 2016

These groups might be of help for your project: •  Design office

–  From idea to machine-shop drawings •  Machine shop & scintillator shop

–  State-of-the-art manufacturing •  Computing

–  Compute Canada contact, TRWIN etc => Steve McDonald •  Radiation Protection group

–  If you need access to certain areas at TRIUMF •  Vacuum group

–  If you have vacuum problems, need a leak checker etc •  Electrical shop

–  120 V wiring etc •  Electronics group & shop

–  From cabling to whole electronics boards •  Stores

–  Office supplies, screws, cables, O-rings etc •  Purchasing

–  Finds best supplier for you and orders goods •  Shipping & receiving

–  If you want to ship things or are waiting for something that was purchased •  Cryo Group

–  Advice on all kinds of low temperature things

Services available at TRIUMF

January 4, 2016

That you… •  … learn new skills. •  … make a (hopefully significant) contribution to

your project. •  … experience a world class research environment. •  … get to know/learn from each other. •  … explore TRIUMF. •  … have fun! •  … understand what it means to work in academia/

research.

What do we expect from you?

January 4, 2016

Student stories

January 4, 2016

Safety Information

January 4, 2016

TRIUMF Safety Course

•  Should have already been completed – Online Orientation.

•  If not, you must complete it. •  Based on the “safety handbook” - link to the

booklet is included in your package. •  Radiation safety may also be required.

–  your supervisor will let you know

January 4, 2016

TRIUMF Personal Safety

January 4, 2016

TRIUMF Site (13 acres) –  Be alert to peculiar activity – call 7333 –  TRIUMF Security Guard –  UBC Campus Patrol

UBC Campus (1000 acres) –  RCMP detachment on campus –  UBC Campus patrol

Public Transit –  Bus #41 runs along Wesbrook –  Stops are outside the entrance to TRIUMF

–  Other buses run along SW Marine – a short walk from TRIUMF

Pacific Spirit Park (2000 acres) –  Walk I pairs –  Coyotes –  Dog Walkers

A very safe campus, but keep your wits about you!

January 4, 2016

TRIUMF Campus

January 4, 2016

January 4, 2016

Payroll & HR info

January 4, 2016

•  UBC, provides payroll services

•  TRIUMF employee

Who does TRIUMF’s payroll?

January 4, 2016

When are TRIUMF employees paid?

January 4, 2016

Pay

Pay

•  Online format only. •  Need a Campus Wide Login (CWL) •  Do not edit! •  Let TRIUMF know if it is wrong. •  T4 – next year – will be mailed unless you select to

receive it electronically - online.

Payroll Records

January 4, 2016

January 4, 2016

•  Agreement to receive your T4 electronically

January 4, 2016

•  Work 37.5 hours per week.

•  Work schedule will be determined between you

and your supervisor.

What are my work hours?

January 4, 2016

•  You not expected to work overtime while you are at TRIUMF.

•  If you do, you can make arrangements to take equivalent time off.

What if I work extra time?

January 4, 2016

•  No Sick time •  Deduct from pay or make up time

•  No Vacation time •  salary has been adjusted to include 4% holiday pay

in lieu of vacation.

What if I am sick or take vacation?

January 4, 2016

•  Near the end of your work term –  Form confirming your last day of work and mailing address –  End date is April 29, 2016. You can have an earlier or later end date if

needed, just confirm with your supervisor

•  Important for T4 mail out –  If you have not elected to print your own T4

Last Day of Work Confirmation Form

January 4, 2016

•  UBC Library Cards •  Student Rec Centre drop in •  UBC Rec course •  UBC Bird Coop •  UBC Aquatic Centre

Using UBC

January 4, 2016

•  You can claim travel expenses •  Need original receipts •  Forms available from Dana

Travel Claims

January 4, 2016

Forms

January 4, 2016

January 4, 2016

January 4, 2016

January 4, 2016

•  Feedback on your work term –  Please let us know if you have any problems or issues

during your work term. –  We want to work out any problems – sooner rather than

later.

January 4, 2016

Owned and operated as a joint venture by a consortium of Canadian universities via a contribution through the National Research Council Canada

Propriété d’un consortium d’universités canadiennes, géré en co-entreprise à partir d’une contribution administrée par le Conseil national de recherches Canada

Canada’s National Laboratory for Particle and Nuclear Physics Laboratoire national canadien pour la recherche en physique nucléaire

et en physique des particules

For any concerns/questions/suggestions, please don’t hesitate to contact us:

Dana Giasson office 5 phone #7565 student@triumf.ca Ruediger Picker office 98 phone #7671 rpicker@triumf.ca

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TRIUMF: Alberta | British Columbia | Calgary | Carleton | Guelph | Manitoba | McGill | McMaster | Montréal | Northern British Columbia | Queen’s | Regina | Saint Mary’s | Simon Fraser | Toronto | Victoria | Winnipeg | York

Congratulations!  Enjoy  your  stay  @  TRIUMF!