administration of digitization

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Administration of Digitization Trilce Navarrete Hernández UofO 2009-11-10

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Guest lecture at the Arts Administration Program of the University of Oregon, November 10th, 2009

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Page 1: Administration of Digitization

Administrationof

Digitization

Trilce Navarrete Hernández

UofO 2009-11-10

Page 2: Administration of Digitization

Today:

• Background• Managing digitizationo National – Netherlandso Local – museums

• Discussion

UofO 2009-11-10

Page 3: Administration of Digitization

Digital FactsProject goals: To develop a system that could be implemented for the structural gathering of digital heritage data (production output + costs). To gather statistical data that would give policy makers an insight into the currently available digital heritage and the investment that has taken place.

Number of objects + Objects digitized + Digitization expenditure

Museums = 41 / 775 (science, art and history, other)Libraries = 21 / 699 (National, public, special, scientific, research centers)Archives = 38 / 329AV = 2 / 3 Combined institutions = 11 Monuments and archaeological sites = 0 / 50,700,000Total Digital Facts responses = 128

UofO 2009-11-10

5 sectors

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Digital Facts

Production

23% is digitized41% must be digitized36% does not have to be digitized

45 million objectsUofO 2009-11-10

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Digital Facts

Costs areas

Expenditure: average $ 158,686

UofO 2009-11-10

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Dutch experience

Data gathering strategies:

Self-registration

UofO 2009-11-10

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Dutch experience

2007 NLD estimates for museums:(DEN 2008, NMV 2007, MusIP 2007)

Registered there is a record of the object = 83%

Automated the recorded object is in digital format = 57% Digitized there is a digital image of the object = 37% Documented the object has context information = 34-54%Online information about the object can be found online = 31%

UofO 2009-11-10

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Dutch experience

What the numbers say:

There is no homogenous concept for digitization

Registration + Image + Context (documentation + stories)

Production process involves different people / institutions

Sector differences are based on object characteristicsMissing culture of accountabilityNeed for comparable data measures

UofO 2009-11-10

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Managing localMuseums: Digital activities influencing work practice

• Data analysisLimited systems (paper cards/acquisitions log book) Flexible content

and format for innovative documentation of knowledge

UofO 2009-11-10

Page 10: Administration of Digitization

Managing localMuseums: Digital activities influencing work practice

• Time + PlaceLimited on-site local access 24/7 access

UofO 2009-11-10

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Managing localMuseums: Digital activities influencing work practice

• Democratization of productionCurator owned objects Knowledge is made by use and reuse of

information

UofO 2009-11-10

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Managing localMuseums: Digital activities influencing work practice

• StandardsEach curator had own system Effort to adopt international standards

of process, format and language

UofO 2009-11-10

Page 13: Administration of Digitization

Managing localMuseums: Digital activities influencing work practice

• CostsAll work was manual Labor cost remain high. Production depends on

goals, use, object type, partners…. Objects are revalued

UofO 2009-11-10

Page 14: Administration of Digitization

Managing localInforming local strategy:

Planning: strategic pragmatic approach to productionInformation plan + Digitization plan + Project

Production: phasesBroad registration + Selected contextualization (events approach)

Resources: ongoing in entire organization

Technical: Centralized connection to personalized applications

Internal: Revision of past practice (production, standards, organization, content, users, financial, role in society)

External: Collaboration ! secure access to digital collections to guarantee use of heritage content

UofO 2009-11-10

Page 15: Administration of Digitization

Managing localInforming local strategy per sector:

Museums: comparative productivity lag(Gemeente Den Haag specialized site, Naturalis whale watching database site)

Libraries: shared collections(Scientific libraries benchmarking, Dutch Art History Libraries Society inventory)

Archives: digitization on demand(National Archive image database, Amsterdam City Archive)

AV: social curating(10voor12 sound collection, use of YouTube)

Monuments: videogames, computerized visualization(What? Was? Where? Project, use of GoogleEarth)

UofO 2009-11-10

USER:CrowdsoarcingSocial networks

FindabilityRelevance

Page 16: Administration of Digitization

UofO 2009-11-10

Towards Universal Access to Heritage Knowledge …

Thank you … !

[email protected]