admin for cope - january 2014

Administration DepartmentAdministration Department*

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TABLE OF ORGANIZATION*Administration Department


ADMINISTRATION DEPARTMENT*Administration Department


ADMINISTRATION IN A NUTSHELLMessengerialCourierVan Reservation/RentalGym ReservationFixed AssetsAsset management systemArchivingIDPhotocopyingCommunication SubsidyGatepass/ PermitsSuppliesBulletin boardsBusiness CardsUniformNewspaperKeysparking*Administration Department


Completely fill up the form.

Lead time:2 - 3 daysID REQUEST*Administration Department


One E-Com Car Pass ApplicationExecutives FREEAttach photocopy of OR & CROR & CR should be registered under employees name*Administration Department


MOACar Pass Application>> Rank & File to Sr. Mgr. P550/month to be paid quarterly to Alice Aragones of Admin Department>> Attach photocopy of OR & CR*Administration Department


5 is to 1 (hallway)Rank & File*Administration Department


Supervisor / Officer*Administration Department


Manager / Senior Manager*Administration Department


AVP / SAVP2 in 1*Administration Department


VP and up*Administration Department


BASIC SUPPLIES ISSUED ON EMPLOYEES DAY 1*Administration Department

CONSUMABLESNON-CONSUMABLESPensCutter / ScissorsHighlighterRulerPencilStaplerScotch tapeCalculatorStaple WiresIn / Out TraySteno NotebookPuncherTrash BinScotch Tape Dispenser


REQUISITION OF SUPPLIES SCHEDULE1ST AND 3RD Week of the MonthRELEASE OF SUPPLIES SCHEDULE2ND AND 4TH Week of the MonthEXCEPTIONBond PaperToner / Ink*Administration Department


REQUISITIONERDEPARTMENT HEADADMIN PERSONNELREQUISITIONER*Administration Department


MEETING ROOMS*Administration Department


COURIER SERVICES*Administration Department


PHOTOCOPY ROOM PALM COAST AVE.No Reproduction Request Form (RRF), no photocopy service1st come, 1st served basis.The operator shall give you a number and they will just call you upon completeness of the request. (Local 2009)

*Administration Department


BUSINESS CARDENTITLED

Manager to Executive

Lead time: 3 - 4 days*Administration Department


UNIFORM*Administration Department


VAN RESERVATION FORM*Administration Department


GATE PASS & ELEVATOR PASSFor pull out requests, passes shall be signed by at least Manager Level of the requesting dept.*Administration Department


GYM RESERVATIONStep 1: Call 1999 for schedulingStep 2: Fill up the required formsStep 3: Pay at SMIC TreasuryStep 4: Return forms to Admin*Administration Department

COURTSRATE PER HOUR FOR EMPLOYEESNO. OF COURT/SBasketballP1,200.001VolleyballP1,200.001BadmintonP 300.006


All Regular Employees from the level of Senior Manager to Executive are entitled to the Company Cellphone Subsidy Program

Regular employees with the level of Manager may also be entitled to the Cellphone Subsidy Program on a case to case basis.

Rank & File, Supervisor and Officer Levels whose job requires field work, transacting official business outside the office may also be entitled with proper justification.CELLPHONE SUBSIDY PROGRAM*Administration Department


1.Plan 400 (Rank & File to Officer Levels)a.Unlimited text to Globe and Touch Mobile nationwideb.Unlimited calls to Globe & Touch Mobile nationwide

2.Plan 600 & Plan 800 (Manager & Senior Manager Levels)a.Unlimited text to Globe and Touch Mobile nationwideb.Unlimited calls to Globe & Touch Mobile nationwidec.P500 consumable amount for local calls only to all networki.Free 100 minutes of calls (landline, mobile and NDD, to all networks in the Philippines.e.Unlimited VPN unlimited access to SM Mail/Lotus Notes Traveller*Administration DepartmentPLANS


3.Plan 1,100 (Executive Level)a.Unlimited text to Globe and Touch Mobile nationwideb.Unlimited calls to Globe & Touch Mobile nationwidec.P500 consumable amount for local calls only to all networki.Free 100 minutes of calls (landline, mobile and NDD, to all networks in the Philippines.d.Unlimited VPN unlimited access to SM Mail/Lotus Notes Travellere.Unli mobile browsing mobile internet access with unlimited browsing

By default, Plans 400, 600 & 800 GPRS service is deactivated. *Administration DepartmentPLANS


*IssuanceAdmin Department shall issue the Company cell phone using Fixed Assets Property Accountability Form (FAPAF) and Custodial Receipt (CR).SubsidyConsumable amount based on the position level of the qualified holder. The company shall provide to entitled employees a postpaid subscription under the name of the Company and employee with the company as the billing address.UsageAll usage in excess of the subsidized consumable value and text shall be for the account of the holder. Administration DepartmentGUIDELINES


*ConditionThe Company cell phone is non-transferable. Company cell phone holder shall open his / her unit 24 hours daily.PromotionThe Company shall upgrade the mobile plan according to the new position/level. However, new / upgraded unit shall be given after the 2-year lock-up period.BalanceAll outstanding balance of a resigned employee shall be deducted from ones terminal pay. Admin Department shall be responsible in reflecting the account due to holders SCRF.Prohibition All unauthorized modifications, connections and accessories are prohibited. Administration DepartmentGUIDELINES


*ReassigningIn the event the holder resigns, the Company shall retain the ownership of the Cellphone. The employee shall be responsible in the turnover of the handset, sim card, box and all its components to Admin at least one (1) day before the effectivity of his / her resignation. The Company shall reassign the mobile unit and plan to the next entitled employee.The holder shall keep the box, and all its contents in case of need to return for whatsoever reason, and be charged accordingly if lost.End of PeriodAt the end of the two year holding period, the Company shall hand over the handset unit excluding the sim card to the holder at no cost. However, if the employee was given a service unit, the holder must surrender the service unit once the new handset unit is given to him / her.Administration DepartmentGUIDELINES


*Administration DepartmentPLAN SUMMARY

PLANSHANDSET SUBSIDY COSTHANDSETUNLI(Globe & TM)CONSUMABLE VALUEVPN (LN / Outlook)MOBILE BROWSING4002,500Nokia 205Call & TextNoneNANA6005,500Huawei Ascend G510Call & Text500FREENA8008,700Nokia Lumia 800Call & Text500FREENA1,10018,000iPhone 4 8 GBCall & Text500FREEFREE


*Administration DepartmentSPECIAL RATES


*Administration DepartmentHANDSET OPTIONS (for Plan 1,100 only)Prices subject to change without prior noticeMinimum subscription period: depends on device amortization (line-only, 6months)Handsets are subject to stock availabilityPackage applicable for Enterprise accountsPromo validity: Aug 2013


LossIn the event of loss of unit and/or sim card, the holder shall immediately inform Globe of such loss by telephone through hotline no. 7301999 (land line), 2199 (toll free mobile) or any Globe center. The holder shall submit to Admin Department a notarized affidavit of loss or police report within twenty four (24) hours from the discovery of the loss. All charges and fees accruing prior to the disconnection shall remain for the account of the holder.Replacement In the event of loss / defective, the holder may offer the use of ones personal handset. If the holder resigns from the company before the lock-up period, the company shall deduct from his / her terminal pay the handset-base price.*Administration DepartmentGUIDELINES


Usage All outgoing calls and text shall be temporarily disconnected once an account has exceeded the credit limit. All incoming calls and text service shall remain active.ReactivatingThe re-activation of a temporarily disconnected line may take up to 24 hours during working days after posting of payment. Holder must pay the outstanding balance in full and e-mail or furnish Admin Department a soft / hard copy of the payment receipt for line reconnection.RoamingAll accounts are enrolled to Auto Roaming service. *Administration DepartmentGUIDELINES


*Warranty7-day replacement warranty valid from receipt of handset by SMIC representative1-year repair warranty

All In Warranty units will be repaired free of charge (if due to factory defect). This warranty includes battery and charger defects but excludes cosmetic problems like the face cover and/or keypads, etc.

Warranty does not cover or include customer negligence resulting to physical or internal damage (i.e. dropped units, liquid damage, broken LCD, etc.)Administration DepartmentGUIDELINES


*Request for RepairEmployee shall send an e-mail to Admin the following details:Mobile Number917 xxxxxxxUnit/ ModelNokia xxIMEI3573 xxxx xxxx xxxxDefectAudio Once Globe has already scheduled a pick up date, employee must transmit his / her unit to Admin department.Turnaround time will depend on the defect of the unit and the availability of parts as advised by the authorized handset dealer/manufacturer. Globe may provide service unit depending on handset availability.Administration DepartmentGUIDELINES


myBill Registration


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Unli Call Globelines (P199) Unlimited calls to Globelines nationwideDuo (P399) Unlimited calls to any landline or to any DUO number within the same registered area.Unlimited calls to DUO numbers in other DUO areasUnlimited calls to any Globelines nationwide** Unli IDD - US/Canada (P2,199)Unlimited IDD calls to select destinations (USA, Canada)** Unli IDD (P4,999)Unlimited IDD calls to select destinations (USA, Canada, China, Singapore, Hongkong)

**Available only to BUSINESS Plus and BUSINESS Plus COMBO. May not be offered to old postpaid plans.*Administration DepartmentUNLIMITED OFFERS(for the account of the employee


Unli Text 300 (P99) 300 Short Messaging System (SMS) or text messages to all networks in the Philippines. Rate in excess is P0.50 per SMS.Unli Text All (P599) Unlimited text to all networksMobile Browsing 100MB (P99) 100 mb of mobile browsing. Rate in excess is P0.05 per kb.Mobile Browsing 200MB (P199) 200 mb of mobile browsing. Rate in excess is P0.05 per kb.Mobile Browsing 400MB (P399) 400 mb of mobile browsing. Rate in excess is P0.05 per kb.Unli Mobile Browsing (P999) Mobile Internet access with unlimited browsing(not applicable to Blackberry)*Administration DepartmentUNLIMITED OFFERS(for the account of the employee


*Administration DepartmentPersonal Blackberry (3P99) Access to the full suite of Blackberry service (Internet Service)Unli Personal Blackberry (P599) Unlimited Access to Blackberry Internet Service, includes e-mail, Blackberry Messenger, IM, Social Networking and Internet Browsing on a Blackberry device; Unlimited Access to Internet and WAP, includes Internet/WAP Browsing on Blackberry device or PC (using the BB Device as a modem), Video Streaming and data access for 3rd party applications; Inclusive of BIS Access FeesUNLIMITED OFFERS(for the account of the employee


Let's try to compute charges when downloading 1 movie with 1 Gig capacity: 1 GiG is equivalent to 1,024 MB and 1MB is equivalent to 1,024kb X .05 cents/per kb charging. So downloading 1 Gig movie will cost you P52,428.80! Downloading social networking apps will also rack up your internet charges:A facebook application (at 4.2MB) will cost you P215 instantly while Twitter application (at 5.7MB) download charge is at P291. If you are roaming international, it is a responsible option to turn OFF your cellular data because data roaming charges are always charged per KB. If you need a data connectivity, you may connect to a WiFi hotspot.*Administration DepartmentGPRS COMPUTATION


CALL CHARGESWithin the country you are roaming Outgoing Voice Call Rate of the Roaming Partner Calls to other countries - Outgoing Voice Call Rate of the Roaming Partner

When receiving calls from a landline/Globe subscriber/subscriber of another mobile network from the Philippines - Incoming Voice Call Rate of the Roaming Partner (if applicable) + Incoming International Roaming Calls (or Globe IDD Rate, applicable for Globe subscribers) +Overseas Comm.

When receiving calls from a landline/from a mobile subscriber of a Network outside of the Philippines/from a roaming subscriber of Globe or other Mobile Network (Foreign or Local), you will be charged the Incoming Voice Call Rate of the Roaming Partner** (if applicable) + Incoming International Roaming Calls (or Globe IDD Rate, applicable for Globe subscribers) + Overseas Comm. Tax. *Administration DepartmentROAMING TIPS


TEXT MESSAGESSending SMS to Globe Handyphone in the Philippines OR Mobile Subscriber in the Philippines - PhP 0.50/PhP 1.00* + Outgoing Text Charges of the Roaming Partner** (if applicable)Sending text messages to Globe Handyphone Roamer - PhP 0.50/PhP 1.00* + Outgoing Text Charges of the Roaming Partner** (if applicable)Sending SMS to Mobile subscriber of a Network outside the Philippines - P10.00 + Outgoing Text Charges of the Roaming Partner** (if applicable)*Administration DepartmentROAMING TIPS


NON-BILLING CONCERNS: [email protected] CONCERNS: [email protected]: [email protected]



EMERGENCY PREPAREDNESS*Administration Department


*Administration DepartmentEMERGENCY PREPAREDNESS COMMITTEE MEMBERS


Quadrant 1 ReceptionDONNA ELNARVERNICE TAMAYOMarshalLast Man / Alternate Marshal*Administration Department

Administration Department

Quadrant 1 ProcurementEDWIN DAVIDMarshalLast Man / Alternate MarshalRJ DE GUIA*Administration Department


Quadrant 1 Admin / Facilities / LorainJERIAH HINTAYMarshalLast Man / Alternate MarshalCHRIS GALLANO*Administration Department


Quadrant 1 HPIDEZ SAMPANIJOREMIAH BRENDIAMarshalLast Man / Alternate Marshal*Administration Department


Quadrant 2 HRABIGAIL MORALEDARYAN FLORESMarshalLast Man / Alternate Marshal*Administration Department


Quadrant 2 IR / CORP. GOV.MARK ZAMUDIOMarshalRYAN FLORESLast Man / Alternate Marshal*Administration Department


Quadrant 2 CONTROLLERSHIP / OEVP / CORP. SERV.NATHANIEL RIMPOLAJEFFREY PINPINMarshalLast Man / Alternate Marshal*Administration Department


Quadrant 2 LEGALVAN CAMARISTAKATRINA DE LEONMarshalLast Man / Alternate Marshal*Administration Department


Quadrant 2 TREASURYMICHELLE FABABAERLALAINE CASTILLOMarshalLast Man / Alternate Marshal*Administration Department


Quadrant 2 TAXSANDRA MALABANANMarshalLast Man / Alternate MarshalLOUIE LONTOK*Administration Department


Quadrant 3 SMHCCCARLOS MONARESSAM OMILAMarshalLast Man / Alternate Marshal*Administration Department


Quadrant 4 IT / INTERNAL AUDITSTEPHANIE GOMEZMICHAEL DE VERAMarshalLast Man / Alternate Marshal*Administration Department


Quadrant 4 ICDC, OSVP, FINANCE PROP. & PMI ACCOUNTING, CDHI LegalOGIE BASAGLENN BARIZOMarshalLast Man / Alternate Marshal*Administration Department


Quadrant 4 CDHI CUSTOMER SERVICE, SALES ADMIN, MARKETING, OSVP, DESIGN, CONSTRUCTION MGT, PROPERTY MGT, PROPERTY DEVELOPMENT & ENGINEERINGMILEN FERRERMarshalLast Man / Alternate MarshalJOEY PALERO*Administration Department


Quadrant 4 SMLI TREASURYLEE ATIENZADIANE SOLANOMarshalLast Man / Alternate Marshal*Administration Department


Quadrant 4 SMLI CPG &ENGINEERING AUDITGRACE DURANQUEY CUASAYMarshalLast Man / Alternate Marshal*Administration Department


4TH Floor CDHI SalesANGEL ROXASMarshalLast Man / Alternate Marshal*Administration DepartmentMAE HERNANDEZ


4TH Floor MSDCGRACE SENUTODEXTER PEDRIGALMarshalLast Man / Alternate Marshal*Administration Department


4TH Floor SHDCJAPHET RAMIREZGERRY AGUILA, JR.MarshalLast Man / Alternate Marshal*Administration Department


MARSHALS DUTYMust lead their constituents to the nearest exit points*Administration Department


LAST MANS DUTYConduct sweeping of respective area of responsibility (including meeting rooms, pantries, toilets, etc.)*Administration Department


What to do during an EARTHQUAKE?UPON HEARING THEINTERMITTENT ALARM (this signals an ongoing earthquake):

Do the DROP, COVER and HOLD technique.Remain in that position until the shaking stopsOpen your eyes, still be alertListen to the PA announcement

Attention to all tenants, we are experiencing an earthquake. Please stay on your DROP, HOLD and COVER position while assessment of the Building Condition is in progress.*Administration Department


DROP, COVER & HOLDIN A MEETINGR & F WORK STATIONSUP / OFF WORK STATIONMGR / SR. MGR WORK STATIONEXECUTIVE WORK STATION*Administration Department


What to do during an EARTHQUAKE?UPON HEARING THE INTERMITTENT ALARM:

Listen to the PA announcement

Commence evacuationMarshals must lead their constituents to nearest pre-determined exit points.Attention to all tenants, please proceed to the nearest fire exit and evacuate the Building immediately in an ORDERLY MANNER.*Administration Department


What to do during an EARTHQUAKE?UPON REACHING THE EVACUATION AREA:Marshals must lead constituents to designated areas and conduct head count to be reported to the Command Post.Last man must immediately report / show his ID to the command post as a sign that all employees under his / her jurisdiction are all accounted for.Wait for ingress announcement.*Administration Department


What to do during FIRE?UPON HEARING THE GENERAL ALARM:

Commence evacuationMarshals must lead their constituents to nearest pre-determined exit points.*Administration Department


What to do during FIRE?UPON REACHING THE EVACUATION AREA:Marshals must lead constituents to designated areas and conduct head count to be reported to the Command Post.Last man must immediately report to command post for registrationWait for ingress announcement.*Administration Department


AREAS OF FIRE EXTINGUISHERSQUADRANT 1*Administration Department


EVACUATION ROUTE*Administration Department


FOODEXTRA CLOTHES1ST AID KITWHISTLEWATERFLASH LIGHTSMALL BLANKETPOCKET KNIFEMASKPersonal Survival Kit*Administration Department


CALL TREE DRILL*Administration DepartmentA telecommunications chain for notifying specific individuals of an event.It is successful when everyone knows what the message is within the allotted time.Objective is to test the capability of the organization to reach its people within an Hour at the time of an emergency.

Admin calls himHe cascades the message to his teamAdmin then calls herAnd himAnd her


PASAY POLICECOMMUNITY PRECINCTSCHIEF OF POLICE PSSUPT Raul D. PetrasantaTel. No. 831-7322

POLICE COMMUNITY PRECINCT (PCP) 11 PSINSP VALENTINO O. SIGUASM Mall of Asia, Bay Blvd., Pasay CityCellphone No. 09293530945

SPECIAL WEAPONS & TACTICS/EOD (SWAT)SPO2 Baltazar C. AgustinTel. No. 831-7433

MOBILE PATROL UNIT (MPU)PSINSP Joy C. San LuisTel No. 831-1544 / 831-5054

PASAY POLICE TELEPHONE NUMBERS

8318070 8318059 8311544 8315054 8319193Emergency Contact Numbers*Administration Department


BUREAU OF FIRE PROTECTION PASAY844-212084365238510869 MMDA HOTLINE136MERALCO16-211 / 6311111PATROL117Emergency Contact Numbers*Administration Department


Administration Department*Administration Department


Administration DepartmentI have read and understood SM Investments Admin Policies and Procedures and recognize that as an employee of SMIC or any of its subsidiaries, I occupy a position of trust and have an obligation to abide with its rules and regulations.

Ignorance of company rules and regulations as herein embodied or subsequently issued shall not excuse anyone from compliance therewith.Acknowledgement

_________________________________Signature Over Printed Name Date


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admin for cope - january 2014

Documents

arial bold

manager senior manager

manager level

basic supplies

form rrf

daysid request

van reservation form

photocopy room palm