adding international incidents to your campus all-hazard emergency response plans
TRANSCRIPT
AddingInterna,onalIncidentstoYourCampusAll-HazardsEmergencyResponsePlans
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Importantdefini/ons/assump/ons
Whoarethetravelers?(Employees,StudentsandVolunteer)- StudyAbroad- Athle/cs- Research/Conferences/Presenta/ons- Business/Recruitment/Advancement
- Studentorganiza/ons(challenging)
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Importantdefini/ons/assump/ons
Understandingthediversityofouraudiencetoday- Nointerna/onalresponseplans- Someplans(mostlywithinthestudyabroadarena)
- Anemployeewithdu/esasassigned
- DedicatedInterna/onalTravelHealth&Safetyperson(eitherforstudyabroadonlyoralltravelers)
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ComprehensiveEmergencyManagementPlan(CEMP)
- AwriSenplanwithelementsthataddressesallnaturalandman-madeemergenciesanddisasterstowhichanorganiza/onisvulnerable.
- Specifiesthepurpose,organiza/on,andresponsibili/es(internalandexternal)totheorganiza/oninthemi/ga/onof,prepara/onfor,responseto,andrecoveryfromemergenciesanddisasters.
- CEMP’saresupportedandsignedoffbytheorganiza/on’sexecu/veleadership(School/UniversityPresident)andreviewedatleasteveryotheryear.
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DesignelementsofCEMP’s
- Conductcommunity-basedplanningthatengagesthewholecommunitybyusingaplanningprocessthatrepresentstheactualpopula/oninthecommunityandinvolvescommunityleadersandtheprivatesectorintheplanningprocess
- Ensureplansaredevelopedthroughananalysisofrisk- Iden/fyopera/onalassump/onsandresourcedemands- Priori/zeplansandplanningeffortstosupporttheirseamlesstransi/onfromdevelopmenttoexecu/onforanythreatsorhazards
- Integrateandsynchronizeeffortsacrossalllevelsofgovernment/organiza/on
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Whatdoyoualreadyhave?
Anexecu/vedocumenttoassistindesignatedauthorityonresponseandrecoveryprocedures- Iden/fiedresponseprotocol
- Mechanismtobringpeopletogethertoworkthroughresponseplanning,train/exerciseandRESPONDtogether
- Defini/onofwhatisanemergency
- Howtodeclareanemergencyandiden/fica/onofwhatpoliciescanbebypassed,suchasprocurement
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Wheredointerna/onalincidentsfitintotheCEMP?
MostlyinanAnnexbutmanysec/onsneedtobeadjustedtoincludebasicprinciplesforinterna/onalincidentsandroles
Somequickexamples- Crisiscommunica/ons(Paristerrorincident)
- Procurement(Emergencyevacua/on&immediatefunds,evenifyouhaveinterna/onalinsurance)
- Publichealthemergency(Zika,Ebola)
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Interna/onalTravelAnnex
Helpsiden/fytheresourcesanddifferencesbetweenanoncampusandinterna/onalbasedresponseincluding:- ResponseLevels- Rolesduringaninterna/onalincident- Decisionmakingauthority- Policy(includingremovingtravelersandallowingtravelerstoentercountries)
- CrisisCommunica/on/PublicInforma/onOfficer- Interna/onalTravelOversightCommiSee
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Interna/onalTravelOversightCommiSee
HowdoesthecommiSeeintegrateduringinterna/onalemergencies?
- InawellwriSenCEMP,theyareadvisorsandsubjectmaSerexpertstothepolicycommiSeeandincidentcommand
Aretheythedecisionmakersduringacrisis?
- Inemergentcases,Isayno
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PolicyGroup/Interna/onalTravelOversightCommiSee
Senioradvisorygrouptotheins/tu/onPresident/Provostoninterna/onaltravelrepresen/ngadiverseseniormembershiprepresen/ngins/tu/on,including:
- SeniorInterna/onalOfficer- StudentLife- GraduateandUndergraduateschools- OtherSchoolswhotravelinterna/onally(GlobalHealth,SchoolofMedicine)- FacultyandStudentrepresenta/on- RiskManagement- ASorneyGeneralsOffice- StudyAbroadOffice- Interna/onalHealthandSafety(ifyouhaveone)
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ResponseLevels
=Ins/tu/on'sresponselevel
Whatistheintensityof
theincident?
Whattypeofincidentis
takingplace?
Whatisyourins/tu/ons
risktolerance?
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RolesduringanInterna/onalIncident
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Whodoeswhat?How?When?TheadvantageoftheCEMPincludes:
- Iden/fyingroles,responsibili/esandresponseprocessespriortoanincident
- Presidentsignsdocumentauthorizingtheresponseprocessandthisdocumentisupdatedatleasteverytwoyears
- Emergencyfunds
DecisionAuthority
Canbeaverydynamicchallenge.CEMPdefinesthisforcampusbasedincidents,soiden/fythesameforinterna/onalincidentsinthepolicysec/onandinterna/onalannex.
Importantrecommenda/on:Asmuchaspossible,makeitthesameforcampusandinterna/onalincidentsforthePresident/Provost.Theyarebusyandgetlimitedtrainingandexercise/me.KeepitconsistentsothatyoukeeptheiraSen/onandpar/cipa/on.
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PolicyConsidera/onsforInterna/onalIncidents
Usescenariosandpastincidents(AARs)tohelpcreatepoliciesorevenjustdrampoliciesthroughyourInterna/onalOversightCommiSee.
- Eachins/tu/onhasdifferentrisktolerances,meaningdifferentpolicylevelsfordifferentins/tu/ons.
- Examples:Evacua/ngpostanearthquake,yetyourins/tu/onresearchers(employeesandstudents)wanttotravelimmediatelytocollectdata.Yourmedicalsystemandteachingemployees,residents,medicalandnursingstudentswanttotravelimmediatelytoprovideaidandlearncri/calknowledgeinresponding.
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CrisisCommunica/ons
Whatisthedifferencebetweenanincidentonthemaincampus,aninterna/onalcampusorinamajorinterna/onalcitywithins/tu/onaltravelers?–NotMuch
- Supportthecommunica/onsprocessbyworkingtogetherandiden/fyingassignedroles,acommonprocess,andtrain/exerciseomen.
- Thissimplifieseverythingforwhenthat140charactertweetwith#breakingnews#YOU#OMG#LocalNews#CNNandPicturebecomeyournextnightmare.
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Mi/ga/on
Adap/ngaCEMPtoincludeinterna/onalincidentsisagreatstarttoreducingthecomplexi/esonaresponse.Itisagreatstepmovingforward,butitdoesnotstopthere.
Twoothercri/calitemsneededinclude:- Requiredinterna/onaltravelinsurance
- Requiredinterna/onaltravelregistra/on
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Mi/ga/onInterna/onalTravelAssistance/Insurance
- Differencebetweenthetwobuts/llrequireanins/tu/onresponse(responselevels)
- Logis/cal/opera/onalresourcethatpartnerswithincidentcommand
TravelRegistry- Providesamajorpartofyoursitua/onalawareness.Wheretolookatwhat’shappeningandwhoisthere.
- Ifyoudonothavehaveone,startwithasimpleGoogleform.- Eachins/tu/onwillhavetheirownuniquechallengeswithatravelregistry.
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Preparedness
Twocategoriesofpreparedness-thetravelerandtheins/tu/on.Focusingontheins/tu/onspreparedness.- 24/7Interna/onalEmergencyNumberfortravelerstocall- ResourcesfortheDutyOfficer
§ Interna/onaldialingphones(includingEOC)§ Interna/onalfinancialpurchasingcapabili/es
- CrossTrainingandExercises§ Useanyincidentyoutrainfornow,justmoveitsloca/onoverseas
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Response
Interna/onalincidentsarejustlikelocalincidentswhenyouareintheEmergencyOpera/onsCenter(EOC).Theyareoutside,justthousandsofmilesaway!UsetheEOCasitwasdesignedtodo,respondtoemergencies.Thiscreatesconsistency,providesyoutheresourcesneededandsupportsthecurrentandfutureinvestmentsintraining/exercise,equipmentandpersonnelinrespondingtoanyincident.
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Recovery
DoestheCEMPdiscussarecoveryplan?- Ifso,addaninterna/onalannex
Thingstoconsider- Traveler’sreturntofamilyandcampuspostincident- Campusvigilorotherlocalevent(needtodealwiththisduringincidentaswell)
- PTSDfortravelers,localemployeesandresponders(amountofhoursandstress)
- FinancialaccountabilityAmerAc/onReview(needstotakeplacequickly)
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Summary
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