addendum take precedence over the original bidding
TRANSCRIPT
Midwest City Multipurpose Sports Complex Phase 1 Synthetic Turf Fields
Date: October 23, 2020
From: City of Midwest City
To: Prospective Bidders
RE: Addendum No. 1
This Addendum forms a part of the contract documents and modifies the Bid Documents. Items in this
Addendum take precedence over the original bidding documents and previously issued addenda.
The Bidder shall acknowledge receipt of this Addendum. Failure to do so may result in the bid notbeing opened.
This addendum consists of 8 pages for a total of 8 pages.
Addendum No. 1 consists of the following:
1. Questions and Answers
Question 41 — Is this project exempt from sales tax?
Answer : The project is tax exempt
Question 42 - Can the turf nailer board be part of the overall bid package vs. the synthetic turf
package?.
Answer: Per the plans and specs the nailer board shall be part of the overall
bid package ( Multipurpose Sports Complex Phase 1). Reference Detail 3/ SR-
601
Question 43 — Is the general contractor responsible for the turf contractor?
Answer: No, but they must coordinate with the turf contractor on installmenttime and must protect turf after it has been installed.
Question 94— Can a CAD file be provided?
Answer: PDFs are vector based. A CAD file will not be provided duringbidding.
Question 46 —Turf specifications for infield & outfield: Is there a specific weight required and do
they require thatch?Answer: No specific requirement for face weight but the turf must be
baseball/ softball specific turf. The turf will require thatch.
2. The attached addendum acknowledge form included in this addendum must be returned with the
bid forms.
3. The bid documents/ forms included in the specification manual are to be used. No other biddingdocuments were provided at the prebid meeting.
4. The 10/ 20/ 2020 prebid attendee list is attached to this addendum
5. Substitution Requests
Zoche, Synthetic Grass Surfacing
Easy Turf— Olive Lush
o Substitution Rejected- Use specified materials.
o Notes: Field Turf Product is already specified.
Sprinturf Synthetic Grass SurfacingOutfield Ultrablade DFE52 ( with Thatch), Infield Ultrablade 52 ( with
Thatch)
o Substitution Approved— Make submittals in accordance with
Specification Section 01330
Attachments:
Addendum Acknowledge Form
Pre- Bid Attendee List
Substitution Request Forms:
Zoche Synthetic Grass Surfacing: Easy Turf- Olive LushSprinturf Synthetic Grass Surfacing: Outfield Ultrablade DFE52 ( with thatch)
Infield Untrablade 52 ( with thatch)
RECEIPT OF ADDENDUM ACKNOWLEDGEMENT
ADDENDUM NO. 1
TO
BID DOCUMENTS
FOR
MIDWEST CITY
MULTIPURPOSE SPORTS COMPLEX PHASE 1
SYNTHETIC TURF FIELDS
Please acknowledge the receipt of the above by signature and recording the date of receipt below.
Bidder:
Authorized Signatory: Date:
Note: This form must be included with the bidding documents in order for the bid to be considered.
Midwest City Multipurpose Sports Complex Phase 1 Synthetic Turf Fields
9400 SE 29th St. Oklahoma City, OK
Pre- Bid Meeting Sign- In Sheet
Meeting Location: Council Chambers of the Midwest City Municipal Center
100 N. Midwest Boulevard, Midwest City, OklahomaOctober 20, 2020 @ 2: 00 pm
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Midwest City Multipurpose Sports Complex Phase 1 Synthetic Turf Fields
9400 SE 29th St. Oklahoma City, OK
Pre- Bid Meeting Sign- In Sheet
Meeting Location: Council Chambers of the Midwest City Municipal Center
100 N. Midwest Boulevard, Midwest City, OklahomaOctober 20, 2020 @ 2: 00 pm
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l. SUBSTITUTIONREQUEST
During the Bidding/ Negotiating Stage)
Project: Multipurpose Sports Complex Phase 1 Substitution Request Number: l
From: Flavia C rreto
To: Guernsey DarranScottDate: 13. 10. 2020
A/ E Project: OK07848005
Contract For: Zoche LLC
Re: Substitution Request
Specification Title: SDescriptiorays Surfacing P
Section: 321813 Page: 2 Article/ Paragraph: 2. 1
Proposed Substitution: Olive LushManufacturer: EasvTurf Address: 175 N Industrial Blvd NE Calhoun, GA _ Phone:( 888) 327- 9887
Trade Name: Model No.:
Attached data includes product description, specifications, drawings, photographs, and performance and test data adequate for evaluation ofthe request; applicable portions of the data are clearly identified.
Attached data also includes a description of changes to the Contract Documents that the proposed substitution will require for its properinstallation.
The Undersigned certifies:
Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product.Same warranty will be furnished for proposed substitution as for specified product.Same maintenance service and source of replacement parts, as applicable, is available.Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.Proposed substitution does not affect dimensions and functional clearances.Payment will be made for changes to building design, including A/ E design, detailing, and construction costs caused by thesubstitution.
Submitted by: Flavia Cerreto
Signed by:
Firm: Zoche LLC
Address: 130 N Wilson St. Burleson Texas 76028
Telephone: 8 5 5. 727. 0900
A/ E' s REVIEW AND ACTION
Substitution approved- Make submittals in accordance with Specification Section 0125 00 Substitution Procedures.Substitution approved as noted- Make submittals in accordance with Specification Section 0125 00 Substitution Procedures.Substitution rejected- Use specified materials.
Substitution Request received too late- Use specified materials.
Signed by: Date:
4 lo ZofZo
Supporting Data Attached: Drawings ® Product Data Samples Tests Reports
Cd Copyright 2010, Construction Specifications Institute, Form Version: November 2010
110 South Union St., Suite 100, Alexandria, VA 22314
IVAdvancementof Construction
Technology SUBSTITUTION
REQUEST
During the Bidding Phase)
Project: Midwest City Sports Complex Substitution Request Number:
Midwest City, OK From: Sprinturf
To: Guernsey Date: 10- 20- 20
A/E Project Number: OK07848005
Re: Turf Substitution Contract For:
Specification Title: Synthetic Turf plangfield System Description: Turf Specification
Section: 321813 Page: 94 Article/ Paragraph: 1. 5
Proposed Substitution: Outfield Ultrablade DFE 52( with Thatch) Infield Ultrablade 52( with Thatch)
Manufacturer: Sprinturf Address: 146 Fairchild st. Suite 150, Daniel Island, SC 29492 Phone: 316- 305- 0078
Trade Name: Model No.: Grand Slam
Attached data includes product description, specifications, drawings, photographs, and performance and test data adequate for evaluation ofthe request; applicable portions of the data are clearly identified.
Attached data also includes a description of changes to the Contract Documents that the proposed substitution will require for its properinstallation.
The Undersigned certifies:
Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product.Same warranty will be furnished for proposed substitution as for specified product.Same maintenance service and source of replacement parts, as applicable, is available.
Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.Proposed substitution does not affect dimensions and functional clearances.
Payment will be made for changes to building design, including A/E design, detailing, and construction costs caused by thesubstitution.
Submitted by:Signed by:Firm:
Address:
Telephone:
A/ E REVIEW AND ACTION
5Substitution approved- Make submittals in accordance with Specification Section 01330.Substitution approved as noted- Make submittals in accordance with Specification Section 01330.Substitution rejected- Use specified materials.
Substitution Request received too late- Use specified materials.
Signed by: Date:
o/ Z3 t
Supporting Data Attached: Drawings Product Data Samples Tests Reports
Copyright 1996, Construction Specifications Institute, September 1996
99 Canal Center Plaza, Suite 300 Alexandria, VA 22314 CSI Form 1. 5C