addendum number 1 november 16, 2018 st. john the … addendum no. 1 11.16.18 final.pdf4176 canal...

Addendum Number 1 of 3 November 16, 2018

ADDENDUM NUMBER 1 NOVEMBER 16, 2018

St. John the Baptist Parish Government Drinking Water Revolving Loan Fund

Lions Water Treatment Plant Pump Station Intake Project Project No. DWRLF – 1095003-01 Contract 2 Lions Intake

FROM: BURK-KLEINPETER, INC. ENGINEERS, ARCHITECTS, PLANNERS, ENVIRONMENTAL SCIENTISTS 4176 Canal Street, New Orleans, Louisiana 70119 TEL (504) 486-5901 FAX (504) 486-6228

TO: PROSPECTIVE BIDDERS This addendum forms a part of the Contract Documents and modified Specification sections and Drawings as denoted below. Acknowledge receipt of this addendum in the space provided on the Bid Form. Failure to do so may subject the Bidder to disqualification. Bidder is responsible to disseminate this addendum to all subcontractors and material suppliers concerned. A non-mandatory, pre-bid meeting for this project was held in the St. John the Baptist Parish Council Chambers at 1801 W. Airline Hwy., LaPlace LA, 70068. A copy of the agenda and sign-in sheet are attached to this Addendum Number 1. Attached to this addendum is the agenda from the pre-bid meeting and the sign-in sheet indicated the persons present at the meeting. Questions: Q1. What and where is the access to the site with the equipment necessary to do this work? It

will require an access or haul road to get a large crane, excavator, and sheet pile to the site. Answer to Q1: Access will be coordinated with the adjacent property owner to the east of the pump station site by St. John the Baptist Parish. St. John Parish is in the process of executing a temporary servitude grant with the property owner. A copy of the servitude grant is attached to the Addendum Number 1. Q2. Do you have and can provide soil borings? We need them to design the trench TRS. Answer to Q2: Portions of the geotechnical report are attached to this Addendum Number 1. The full report is available for viewing at the offices of Burk-Kleinpeter, Inc. at the address stated above. Q3. Will the sheet piling be left in place? Answer to Q3: There is no requirement to leave the sheet piling in place.


Q4. Will any special coating be required for sheet piling? Answer to Q4: Since the sheet piling is temporary, no special coating of the sheeting will be required. Q4. Can you provide a drawing of the intake in the river. Answer to Q4: A detailed drawing of the existing raw water intake structure in the river is not available. Q5. Is Buy American required for this project? Answer to Q5: Buy American is not required, however the contractor must adhere to Davis Bacon wage rates. The Contract Documents shall be amended as follows: Specifications: S1. The Bid Form in the current specifications will be removed and replaced with the Bid Form

as attached to this Addendum Number 1 and noted in the footer as Bid Form, Addendum No. 1.

S2. Specification Section 01025, Measurement and Payment, 1.20 Payment Items, remove Part

D. Provide and Install Exterior Intake Piping and insert the following:

“D. Provide and Install Exterior Intake Piping

1. Measurement and payment for “Provide and Install Exterior Intake Piping” will be on a linear foot basis for all material and work required to install this type of piping as shown on the drawings. The item shall include all pipe material, fittings, appurtenances, and bedding along with installation and pressure testing.

2. Payment of the linear foot price bid for the “Provide and Install Exterior Intake Piping” will be full compensation and inclusive of all labor, materials, and equipment required to complete the work as described above and as indicated on the drawings.

3. The payment item for “Provide and Install Exterior Intake Piping” is Reference Number 004 on the Bid Form.”

S3. Specification Section 11150, Submersible Dry-Pit Pumps, 2.07 Manufacturers, Remove Part A. and insert the following:


“A. Submersible pumps shall be as manufactured by Flygt, Yeomans, Fairbanks-Morse, or equal.”

Lions Water Treatment Plant Pump Station Intake Project Agenda DWRLF Project No. 10095003-01 Contract 2 Lions Intake Pre-Bid Meeting, Wednesday, November 14, 2018 – 2:00 P.M. 1801 W. Airline Hwy., LaPlace, LA 70068

Page 1

1. Introductions

My name is Robert Bredberg with Burk-Kleinpeter, Inc. and I am the engineer for this project.

This meeting is to familiarize the contractors with the project and the general requirements for the bid. All specific questions regarding clarification of the plans and specifications must be submitted to the Purchasing Department in writing no later than seven (7) days prior to the date of the bid opening in order to allow for sufficient time to respond if issuance of addenda is required.

2. Sign-In Sheet

A sign-in sheet is provided at the door. Please make sure that you sign and provide your name and contact information including e-mail address.

This is a voluntary pre-bid meeting.

3. Project Overview

St. John the Baptist Parish operates the Lions Water Treatment Plant and associated raw water pumping stations (old and new). Currently during low levels in the Mississippi River, the pumps in the old pump station cannot operate due to the configuration of the raw water intake. This project will install a new 16” ductile iron raw water intake pipeline from the old pump station to a point approximately 70 feet from the existing pump station where it will be tied in with the existing intake. The new section of intake pipeline will be installed at an elevation that will ease the hydraulic restrictions on the pump station. New pumps will be installed in conjunction with the installation of the new portion of the raw water intake. The project will include the relocation of the electrical service to the pump stations. The existing electrical service is an aerial service supported by poles. The new electrical service will cross the existing levee at grade then connect to the underside of the existing access bridge to the pump stations. This will allow for more reliability in the event of severe weather conditions. The Contractor is also cautioned that because this work is to be performed on the flood side of the Mississippi River levee, all established rules and U.S. Army Corps regulations will be enforced governing the driving of support piles and cofferdam sheet piling. The Contractor shall comply with all requirements of the Pontchartrain Levee District letter dated November 10, 2016. A copy of the permit is attached in the specifications following Section 01010.

4. Review of Division 0 - Bid Documents

A. Bid Opening – Bids will be received by the Owner at the office of the St. John the Baptist Parish Purchasing & Procurement Department, reception desk until 2:45 p.m. Central Standard Time, on Tuesday, November 27, 2018, and then publicly opened and read aloud at St. John the Baptist Joel S. McTopy Council Chambers.


Page 2

B. Bidders check list

1) Bid forms including all unit prices and bid sheets. ( in case of mathematical discrepancies the unit price shall take precedence – so check your unit prices and extensions carefully prior to finalizing your bids)

2) Make sure that the bid forms are signed by a company officer or other person authorized to make this bid on behalf of your company.

3) Include required bid bonds or security.

4) Bidders are advised to pay strict attention to all bond requirements

5) Acknowledge receipt of all addenda. All addenda will be published by email, on the Parish website and on the Central Bidding website. Please make sure that the email address provided on the sign-in sheet is valid.

6) Clearly and legibly print contractor’s name and license number on the outside of the sealed envelope containing your bid.

7) The envelopes containing the bids must be sealed, addressed to St. John the Baptist Parish Purchasing & Procurement Department and clearly marked “Sealed Bid Lions Water Treatment Plant Pump Station Intake Project”.

C. Bid form

1) Acknowledge receipt of all addenda

2) Enter the total base bid in words and numbers

3) Be sure to provide the name and address of the bidder on the form

4) Provide Louisiana Contractor’s license number on bid form

5) Provide all necessary signatures and date the bid form

D. Bid Bond

1) Fill out the bid bond form as required and submit the form with your bid. Be sure to also include the actual bid bond with your bid.

E. Other Required Bid Documents

1) Other required forms will be submitted to the St. John the Baptist Purchasing & Procurement Department within 72 hours of the bid.

2) Corporate Resolution


Page 3

F. Contract

1) Work to commence within 10 days of the Notice to Proceed. 2) Contract time is 270 calendar days and will begin on the day that the

Notice to Proceed is issued. 3) Substantial completion will be 30 days prior to the day of final completion

to allow for resolution of outstanding items in the contract. 4) Liquidated damages will be $500 per calendar day in excess of the time of

substantial completion.

G. The Engineer’s estimate of probable construction cost is $951,000.

H. Contractor will be expected to carefully study and compare the contract documents for errors or discrepancies. Any errors or discrepancies will be reported to the Engineer in writing.

I. Davis Bacon wage rates will apply to this project. This project will be administered through the Louisiana Department of Health and as such, the Contractor will be required to prepare weekly certified timesheets for all employees. All timesheets will be included with the Payment Application associated with the time period associated with that application.

J. In additional to the levee district permit, the Contractor must adhere to the requirements of all federal, state, and local permitting requirements for the project.

5. Substitutions

A. The drawings and specifications have been prepared based on the criteria of certain manufacturer’s products. The Contractor may elect to use a substitute for a product or material that is named in the drawings or specifications. The Contractor shall submit the pertinent information to the Engineer for approval.

6. Site Conditions

A. It is the responsibility of the Contractors to review the existing site and conditions prior to bidding in order to familiarize themselves with the project.

B. A site conditions survey will be required prior to beginning any work on the project.

C. There will be some period of time when the pump station will need to be taken out of service for installation of the new pumps and connection to the new raw water intake. The work cannot interrupt the operation of the Lions WTP. Contractor will coordinate all work activities with the Owner to ensure that there are no disruptions of service from the New Pump Station during construction.


Page 4

7. Questions About Plans and Specifications

A. No verbal questions either at this meeting or in phone calls will be answered by the Engineer.

B. Submit questions about the plans and specifications to the Purchasing Department in writing, a minimum of 7 days prior to the bid date (Tuesday, November 27, 2018).

C. Everyone should review the drawings and specifications prior to bidding. If there are any questions, please ask them prior to bid so that we will have a chance to make any modifications that may be required.

D. Any addenda, if issued will be by email, so make sure that you have provided your correct email address on the sign in form. All addenda will be posted at Central Bidding, www.centralbidding.com.

TEMPORARY SERVITUDE GRANT STATE OF LOUISIANA UNITED STATES OF AMERICA TO: ST. JOHN THE BAPTIST PARISH BY: PORT OF SOUTH LOUISIANA BE IT KNOWN, that on this day of , 2018 PORT OF SOUTH LOUISIANA (hereinafter referred to as Grantor, whether one or more) does hereby grant, donate, transfer, and deliver unto the St. John the Baptist Parish, hereinafter referred to as Grantee, a temporary servitude, and does hereby convey to the Grantee the following described working temporary servitude described as follows: A portion of Grantor’s Property located in Reserve, St. John the Baptist Parish, Louisiana: Access to the batture of Grantee in front of its existing water plant across the property and batture of Grantor as shown on the attached survey This temporary working servitude is dedicated for the purpose of Grantee replacing a portion of the intake pipe from the intake pump station towards the Mississippi River, installing new pumps within the intake pump station structure and relocating the electrical service to the pump station and shall be effective only upon the acceptance by the Grantee for the required period of time to complete this work. This is a temporary one-time servitude. Grantee hereby agrees and obligates itself to repair any damages to the premises caused by Grantee and to restore the property to as near its condition prior to such damage as is practicable and pay all damages occurring to the fences, buildings, or other structures belonging to Grantor resulting from the exercise of the rights herein granted. As further consideration for the granting of this servitude or easement, Grantee shall indemnify and save harmless, the Grantor from and against any and all detriments, damages, losses, claims, demands, suits, costs, or other expenses which Grantor may suffer, sustain, or be subjected to, caused either wholly or in part, directly or indirectly, by reason of the use of the above premises pursuant to the rights granted herein. It is further understood and agreed that no interest in the oil, gas and other minerals underlying the above strip of land, and no interest in fee title to said strip is covered by this instrument. This working servitude agreement shall be terminated upon completion of Grantee’s improvements.

PORT OF SOUTH LOUISIANA Witnesses: By: Executive Director Grantee SWORN TO AND SUBSCRIBED BEFORE ME, THIS DAY OF , 2018. NOTARY PUBLIC WITNESSES: GRANTEE St. John the Baptist Parish By: Natalie Robottom, President

ACKNOWLEDGEMENT BY WITNESS

BEFORE ME, the undersigned authority, this day personally came and appeared , to me personally known to be the identical person whose name is subscribed to the foregoing instrument as an attesting witness, who, being first duly sworn, says that he/she subscribed his/her name to the foregoing instrument as a witness and that he/she knows the to be the identical persons who executed the same and saw Sign their names as their voluntary act and deed, and for the purposes and consideration therein expressed, and his/her presence and in the presence of the other witness. SWORN TO AND SUBSCRIBED BEFORE ME, THIS DAY OF , 2018. NOTARY PUBLIC

BID FORM 00300-1 Addendum Number 1, November 16, 2018

LOUISIANA UNIFORM PUBLIC WORK BID FORM TO: St. John the Baptist Parish

1801 W. Airline Highway LaPlace, Louisiana 70068

BID FOR: Lions Water Treatment Plant Pump Station Intake Project DWRLF Proj. No.: 1095003-01 Contract 2 Lions Intake

The undersigned bidder hereby declares and represents that she/he; a) has carefully examined and understands the Bidding Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced project, all in strict accordance with the Bidding Documents prepared by: Burk-Kleinpeter, Inc., 4176 Canal St., New Orleans, LA 70119 and dated: Nov 2018 (Owner to provide name of entity preparing bidding documents.)

Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number the

Designer has assigned to each of the addenda that the Bidder is acknowledging) __________________________________________ . TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated “Base Bid” * but not alternates) the sum of:

Dollars ($ ) ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated as alternates in the unit price description. Alternate No. 1 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

N/A Dollars ($ ) Alternate No. 2 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

N/A Dollars ($ ) Alternate No. 3 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

N/A Dollars ($ ) NAME OF BIDDER:

ADDRESS OF BIDDER:

LOUISIANA CONTRACTOR’S LICENSE NUMBER:

NAME OF AUTHORIZED SIGNATORY OF BIDDER:

TITLE OF AUTHORIZED SIGNATORY OF BIDDER:

SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **:

DATE: _______________________

* The Unit Price Form shall be used if the contract includes unit prices. Otherwise it is not required and need not be included with the form. The number of unit prices that may be included is not limited and additional sheets may be included if needed. ** If someone other than a corporate officer signs for the Bidder/Contractor, a copy of a corporate resolution or other signature authorization shall be required for submission of bid. Failure to include a copy of the appropriate signature authorization, if required, may result in the rejection of the bid unless bidder has complied with La. R.S. 38:2212(B)5. BID SECURITY in the form of a bid bond, certified check or cashier’s check as prescribed by LA RS 38:2218.A is attached to and made a part of this bid.


LOUISIANA UNIFORM PUBLIC WORK BID FORM UNIT PRICE FORM

TO: St. John the Baptist Parish

1801 W. Airline Highway LaPlace, Louisiana 70068 (Owner to provide name and address of owner)

BID FOR: Lions Water Treatment Plant Pump Station Intake Project DWRLF Proj. No.: 1095003-01 Contract 2 Lions Intake (Owner to provide name of project and other identifying information)

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and only in figures.

DESCRIPTION: Base Bid or Alt.# ___ Mobilization

REF. NO. QUANTITY: UNIT OF MEASURE: UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

001 1 Lump Sum DESCRIPTION: Base Bid or Alt.# ___ Excavation Shoring


002 1 Lump Sum DESCRIPTION: Base Bid or Alt.# ___ Excavation


003 1 Lump Sum DESCRIPTION: Base Bid or Alt.# ___ Provide and Install Exterior Intake Piping


004 71 Linear Feet DESCRIPTION: Base Bid or Alt.# ___ Dewatering


005 1 Lump Sum DESCRIPTION: Base Bid or Alt.# ___ Mechanical Demolition


006 1 Lump Sum

DESCRIPTION: Base Bid or Alt.# ___ Pressure Wash Interior Pump Station and Coat Existing Structural Steel


007 1 Lump Sum


DESCRIPTION: Base Bid or Alt.# ___ Provide and Install new Dry-Pit Submersible Pumps


0008 2 Each

DESCRIPTION: Base Bid or Alt.# ___ Provide and Install new Suction and Discharge Piping and Associated Fitting within the Pump Station


009 1 Lump Sum

DESCRIPTION: Base Bid or Alt.# ___ Provide and Install 16” Gate Valve with Valve Box and Slab


010 1 Each

DESCRIPTION: Base Bid or Alt.# ___ Provide and Install 10” Gate Valve on Interior of Pump Station


011 2 Each

DESCRIPTION: Base Bid or Alt.# ___ Provide and Install 8” Swing Check Valve on Interior of Pump Station


012 2 Each

DESCRIPTION: Base Bid or Alt.# ___ Provide and Install 8” Knife Gate Valve on Interior of Pump Station


013 2 Each

DESCRIPTION: Base Bid or Alt.# ___ Provide and Install 10” Gate Valve with Valve Box


014 1 Each

DESCRIPTION: Base Bid or Alt.# ___ Remove Existing Sump Pump and Provide and Install New Replacement Sump Pumps


015 1 Each

DESCRIPTION: Base Bid or Alt.# ___ Provide and Install 10” Emergency Pump Connection


016 1 Each


DESCRIPTION: Base Bid or Alt.# ___ Bank Restoration and Seeding


017 1 Lump Sum

DESCRIPTION: Base Bid or Alt.# ___ Electrical Feeder Relocations


018 1 Lump Sum

Wording for “DESCRIPTION” is to be provided by the Owner. All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner.