City of Windsor • 400 City Hall Square East • Windsor, ON • N9A 7K6 www.citywindsor.ca

THE CORPORATION OF THE CITY OF WINDSOR OFFICE OF THE CITY SOLICITOR GEORGE WILKKI City Solicitor

Shelby Askin Hager Manager of Purchasing & Risk Management TELEPHONE NUMBER

(519) 255-6272

ADDENDUM NO. 1

DISTRICT ENERGY CHILLER BUILDING AND ENCLOSURE CONSTRUCTION RFT NO. 110-12

January 10, 2013

This addendum amends and forms part of the Tender Documents. The Bidder shall insert the addendum behind the cover page of the Tender Documents. The following additions, deletions and revisions form part of the drawings and specifications for the above referenced project:

GENERAL

1. Information: Pre-bid Mandatory Site Meeting Minutes, dated January 7, 2013 are issued to provide additional information pertaining to the project. Any items indicated during the meeting pertaining to the details found in the “Instructions to Bidders” or “Tender Form” of the specification, in particular, submission details, dates, times etc. should be referenced directly from those specification sections;

SPECIFICATIONS

- Appendix A “Tender Form”

2. Delete the original Appendix “A” – Bid Form and replace it with the attached Appendix “A” Revision 1 – Bid Form.

3. In the Instructions to Bidders, ADD section 10.1.1 as follows:

10.1.1 The base bid shall include the cost of disassembly and transport of the Quonset Hut.

Bidders will be required to provide a credit or add in respect of the disassembly and transport of the Quonset Hut. Pricing will be assessed on the basis of lowest base bid exclusive of the separate price. The City may delete the Quonset hut provisions and apply the pricing, at its sole and absolute discretion.

DRAWINGS

– Architectural

4. Refer to drawing A-1 (not reissued); 4.1. Correction: New Site Plan drawings incorrectly identifies “Church Street” as “Chatham Street”;

5. Refer to drawing A-2 (not reissued);

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5.1. Clarification: “Demolition Plan” requires the removal and dismantling of the existing structure. The quotation should include transportation of the dismantled structure to a location to be identified later by the Owner within limits of Essex County;

DRAWINGS

– Electrical

6. Refer to drawing 126543E1 (not reissued); 6.1. Clarification: Note that there are two different sets of drawing numbers. The drawings

referenced with project No. 126543 were for the first package issued for the underground work, building demolition and electrical relocations (being done by Vollmer). As part of this contract the bidders should only be looking at the encircled work noted by the appropriate revisions. Drawings referenced with project No. 127106 are all for the building work.

6.2. Clarification: There is no longer a Note 4 - it originally referred to the supply of the primary cable that was clarified before the construction set of the underground work was issued;

7. Refer to drawings 127601E1 Revision 3 – Power Plan and Sections (attached);

7.1. Revision: Revise cable trays as shown. Note: All cable trays to be supplied and installed by the

successful contractor as part of this RFT. Reinstatement of the power feeds to all existing pumps (DP-1, 2, & 3, BP-1 & 2, CP-1, 2 & 3, CT-11 & 2) and chiller controls by Vollmer under existing contract.

8. Trade Union Status: EllisDon Corporation/ DeAngelis Construction Ltd. joint venture (the “Design Builder”) are signatories to collective agreements for the following trades: • Labourers • Carpenters • Operating engineers • Bricklayers, terrazzo and tile • Cement masons • Iron Workers • Painters The contract between the successful Bidder and the City shall be assigned to the Design Builder. All Bidders are solely and exclusively responsible to ensure their eligibility to submit a Bid and to perform the Contract based on the existence of the collective agreements and the assignment of the Contract to the Design Builder.

Attachments: Appendix “A” Revision 1 – Bid Form

Mandatory Pre-Tender Meeting Minutes, January 7, 2013 Electrical Drawing 127601E1 Revision 3 – Power Plan and Sections

Page 3 of 4

Except for the contents of this addendum, all other terms and conditions of this tender remain the same.

END OF ADDENDUM NO. 1 Yours truly, THE CORPORATION OF THE CITY OF WINDSOR Shelby Askin Hager Deputy City Solicitor, Manager of Purchasing and Risk Management SAH/jm

Page 4 of 4

ADDENDUM NO. 1 DISTRICT ENERGY CHILLER BUILDING AND ENCLOSURE CONSTRUCTION

RFT NO. 110-12 January 10, 2013

I hereby acknowledge receipt of Addendum No. 1 to the RFT No. 110-12 (14 pages). The information contained therein is hereby noted and account of same will be taken in our tender cost. This information was received on the _____ day of __________________, 20

______.

__________________________ Signature __________________________ Name (Printed) __________________________ Company Name

*NOTE: You are required to acknowledge this addendum with your tender submission.

PLEASE FAX BACK TO (519) 255-9891 OR E-MAIL @ purchasing@city.windsor.on.ca

SIGNED ACKNOWLEDGEMENT SHEET ASAP

Attn: Purchasing Department

APPENDIX “A” REVISION 1 – BID FORM

TO: The Corporation of the City of Windsor Attention: Purchasing Department 400 City Hall Square East Suite 403 Windsor, ON N9A 7K6

Name of Bidder: ________________________________________________________________________

Business Address: ________________________________________________________________________ _______________________________________________________________________

Phone:__________________________________ Fax:__________________________________

Contact name for future correspondence and inquiries:

Name and Title _______________________________________________________ Telephone ___________________________ Fax ____________________________ Email________________________________________________________________ We have read and we fully understand the requirements of the RFT, including the Contract and any addenda issued by the City. We acknowledge that the RFT includes an offer from the City to enter the Bidding Contract. We also acknowledge that, by submitting a Bid which complies with the requirements of this RFT, we accept that offer.

Unless otherwise defined in this Bid Form, capitalized terms and expressions used in this Bid Form shall have the meanings assigned to them in the Instructions to Bidders.

DEFINITIONS

BID PRICE

Having carefully examined the RFP, including all of the Appendices and including addendum number(s) ___________________, having fully investigated and ascertained the conditions, circumstances and limitations affecting the Project, we offer to enter into the Contract with the City for the following all-inclusive fixed lump sum Bid price:

CDN $ ______________________________________________ [state in figures only]

We acknowledge and agree that our Bid price:

(a) is a fixed, all-inclusive lump sum price for the construction of the Project as described herein; and,

(b) excludes the Harmonized Sales Tax (HST) but includes all other taxes and duties.

SEPARATE PRICE

Provide an extra/credit quotation to delete from the contract the requirement to dismantle and transport the existing structure as identified on drawing A-2 Demolition Plan. CDN $ [state in figures

only] Extra Credit

(mark the appropriate space with and ‘X’)

We have completed and enclosed the attached documents provided with the Bid Form which are included in and form part of this Bid.

SUPPORTING DOCUMENTS

A. We have attached the bid bond required by section 8 of the Instructions to Bidders.

SECURITY DOCUMENTS

B. We have confirmed our eligibility for Subguard bonding, or alternatively, are able to provide Contract Bonding as required by section 9 of the Instructions to Bidders.

C. We acknowledge that the costs of all bonds are included in our Bid price.

D. We declare that our Bid is not made in connection with any other Bidder and is, in all respects, fair and made without collusion or fraud.

DECLARATIONS

E. We declare that our Bid complies with any applicable fair wage practices.

F. We acknowledge and agree that our Bid is irrevocable and open for acceptance by the City for a period of sixty (60) days starting from the day after the Submission Deadline.

G. We acknowledge and agree that, if awarded the Contract, we will:

(a) sign the Contract and deliver the executed original to the City within seven (7) business days of our receipt of the same;

(b) deliver to the City, within seven (7) business days of executing the Contract:

(i) the bonds required by the Contract;

(ii) certified true copies of all insurance policies required by the Contract;

(iii) a current WSIB clearance certificate;

(iv) our health and safety policy for the Project.

We acknowledge and agree that we will be in breach of the Bidding Contract if we fail to comply with any of the above.

Signed and submitted for and on behalf of: BIDDER ______________________________________________________ DATE _____________________________________________________ SIGNATURE _____________________________________________________

Name and Title _____________________________________________________ I have authority to bind the Bidder named above

BID PRICE:

The Total Bid Price for the Work is broken down as follows: (a) Base Bid (excluding value added taxes) $ (b) Inspection & Testing Allowance (excluding value added taxes) $15,000.00 (c) Permit Allowance (excluding value added taxes) $6,000.00 (d) Hardware Allowance (excluding value added taxes) $5,000.00 (e) Total Tender Price including allowances a, b, c & d (excluding

value added taxes) $

LABOUR RATES:

The following labour rates shall be applicable to this Contract. Category Sub-Category Regular Time

($/Hr)

Mechanical

Premium Time ($/Hr)

Foreman $ $ Journeyman Welder $ $ Journeyman Pipefitter $ $ Sheetmetal Worker $ $ Millwright $ $ Apprentice Tradeperson $ $ General Labourer $ $

Electrical

Foreman $ $ Journeyman Electrician $ $ Apprentice Electrician

Civil

Foreman $ $ Operator $ $ General Labourer $ $ Vibrator Labourer $ $

Miscellaneous Watchperson/Flagperson $ $

General Trades

Superintendent/Foreman* $ $ Carpenter $ $ General Labourer $ $

*see note under Acknowledgements and Declarations section of this form.

ACKNOWLEDGEMENTS AND DECLARATIONS:

By submitting this tender the bidder declares to and acknowledges the following:

• That a single site superintendent shall maintain a full-time presence on site, with a minimum of 40 hours per week on a continuous schedule from Monday to Friday between the hours of 7 a.m. and 4 p.m. Hours can be extended after or before these times and on weekends at the discretion of the bidder and as required to meet the intended project schedule. This individual shall be assigned at the commencement of the project and remain for the entire duration, including contract close-out;

• If additional work is conducted within a normal work day then no additional fees can be charged for the site superintendent and/or foreman.

1645 Wyandotte Street East, Suite 300

Windsor, Ontario N8Y 1C8 p. 519 253-1630 f. 519 253-5410

Robert DiMaio B.Arch., OAA, MAIBC

Anthony J. Gyemi B.Arch., OAA

MINUTES OF TENDER NO RFT 110-12 WINDSOR UTILITIES COMMISSION DISTRICT ENERGY WINDSOR

DISTRICT ENERGY CHILLER BUILDING AND ENCLOSURE CONSTRUCTION PROJECT: WUC DE Plant & Enclosure at FAC PROJECT NO: 12-491

LOCATION: FAC Site Trailer & Current District Energy Enclosure

DATE: January 7, 2013

THOSE PRESENT:

See attached sign-in sheet

__________________________________________________________________________________ The following report is a summary of subjects discussed and decisions reached at the above conference.

Please advise of any errors or omissions upon receipt.

Item

Minutes

Action By

1.0 The purpose of this meeting was a site review of the work area as it was a mandatory requirement of submitting for tender.

INFO

1.1 Shelby Askin-Hager distributed a sign-in sheet. All participants were requested to sign-in prior to the commencement of the meeting.

INFO

1.2 Settimo Vilardi provided the following introductions of the Project Team:

• Veronica Friesen, Director, District Energy Windsor

• Paul Gleason, Manager of Purchasing, Enwin

• Shelby Askin-Hager, Manager of Purchasing and Risk Management City of Windsor

• Don Sadler, Family Aquatic Complex Project Manager

• Vic Camacam, Dillon Consulting, Electrical Design

• Mark Tracey, FVB Consulting, Mechanical Design

• Settimo Vilardi, Archon Architect Incorported, Architectural Design/Prime Consultant;

• Aleo & Associates, Civil and Structural Design.

INFO

1.3

S.Vilardi provided a brief Description of Scope of Work as follows:

• Removal of existing temporary enclosure;

INFO

WUC DE Chiller Plant & Enclosure at FAC Minutes of Tender RFT 110-12

Page 2 of 4

Item

Minutes

Action By

1.3 Cont’d

• Construction of new District Energy (DE) building;

• Construction of cooling tower /new chiller enclosure.

• Associated mechanical and electrical work identified in the contract documents. It was further clarified that the site work outside of the building and enclosure is part of FAC contract and will need to be coordinated with FAC EDDe JV Team.

1.4 S.Vilardi provided the following summary of the tender requirements, but clarified all details should be reviewed and followed as outlined in the specification distributed with the construction documents:

• All drawings to be picked up from City of Windsor Purchasing;

• Contractual and Technical Tender details are included in the Specification;

• Work to be complete on or before April 30, 2013;

• Tender Close: 11:30 a.m., January 17, 2013 at City of Windsor Purchasing;

• Bid Bond: $40,000;

• Performance and Labour & Materials Bonding: Sub-guard through Design Builder for 100% of the construction value;

• Successful bidder will become a subcontractor to EDDe JV.

• Reminder that all questions must be submitted to purchasing via email;

S.Askin-Hager clarified that all bidders should contact EDDe prior to submitting their tender quotation to ensure they are eligible for sub-guard, if not, traditional bonding will be required. Bidders may contact FAC Project Manager, Doug Farmer by email at: dfarmer@ellisdon.com or by phone (519) 254-6231 extension 25 in order to receive additional information.

INFO

1.5 S.Vilardi confirmed that permit drawings have been submitted to the City and will be ready for the commencement of the project.

INFO

1.6

S.Vilardi noted to the group that coordination with both EDDe JV and Vollmer was an essential to the terms of the contract and provided the following comments:

• All work on site will be coordinated with FAC Project Management Team, specifically Doug Farmer, FAC Project Manager and Mike Mertz, FAC Site Superintendent;

INFO

WUC DE Chiller Plant & Enclosure at FAC Minutes of Tender RFT 110-12

Page 3 of 4

Item

Minutes

Action By

1.6 Cont’d

• Successful contractor will need to meet with Vollmer and ED/De JV prior to construction to prepare a week by week schedule of planned activity;

• Vollmer, the contractor currently provided underground services for DE also has work to do on the building from the original project and therefore it required that the successful bidder intimately coordinate with this contractor. Electrically, Vollmer is currently responsible for the duct banks and underground work, installation of all primary and secondary power, transformers, 4160v switchgear, 600v switchboard and relocations of electrical panels as well as reconnection of all motors and the chiller. Vollmer is also responsible for removal of all electrical so that the Quonset hut can be removed.

1.7 S.Vilardi noted items already identified to be issued as addendum as follows:

• Separate price required to delete the demolition and removal of the existing hut structure as the owner may undertake this directly;

• Electrical: Note that there are two different sets of drawing numbers. The drawings referenced with Project No. 126543 were for the first package issued for the underground work, building demolition and electrical relocations (being done by Vollmer). As part of this contract the bidders should only be looking at the encircled work noted by the appropriate revisions. Drawings referenced with Project No. 127106 are all for the building work;

• There is no longer a Note 4 on E-1 project No. 126543 - it originally referred to the supply of the primary cable that was clarified before the construction set of the underground work was issued.

INFO

1.8 S.Vilardi noted that all questions will be responded to via addendum and that minutes of this meeting will be distributed to all that attended via addenda.

INFO

1.9

The following question/comments provided by the attendees were either clarified at the meeting as noted or will be responded to via addendum:

1. Clarification on Union Labour requirements – S.Askin-Hager to provide clarification via addendum;

2. Confirm bid bond – S.Askin-Hager confirmed the bid bond was $40,000 as indicated in the specification;

3. It is intended that the contract will be awarded immediately following tender closing on Thursday, January 17, 2013. If the tender award is

INFO

WUC DE Chiller Plant & Enclosure at FAC Minutes of Tender RFT 110-12

Page 4 of 4

Item

Minutes

Action By

1.9 Cont’d

significantly extended the completion date may be adjusted;

4. The backflow preventer provided for the new domestic water supply is already installed and will not be required on this contract;

5. Roof flashing for vent stack will be provided as part of the general trades rather than the plumbing contractors scope of work;

6. Locates will be the responsibility of the successful bidder which would likely be provided through completed as-built drawings of recently completed work;

7. “Chatham Street” was incorrectly noted on the site plan, this should be noted as “Church Street”;

8. Once the existing temporary enclosure is removed above the existing chiller it will need to be protected from the elements until the new enclosure is constructed.

1.10 S.Vilardi toured the work areas with the group and reviewed the specific scope of work areas as well as site access.

INFO

END OF MEETING MINUTES No follow-up meetings are scheduled.

Distribution: All present

J:\Documents\491 New District Energy Plant Building at FAC\491 Minutes\02-DE Chiller Plant-Meeting Minutes 7January13.doc

DATE

DESIGN

DRAWN

PROJECT NO.

SHEET NO.

No. DATE BYISSUED FOR

written permission from Dillon Consulting Limited.than those intended at the time of its preparation without prior

Do not scale dimensions from drawing.

Report any discrepancies to Dillon Consulting Limited.Verify elevations and/or dimensions on drawing prior to use.

Conditions of UseREVIEWED BY

CHECKED BY

Do not modify drawing, re-use it, or use it for purposes otherSCALE

E1

DISTRICT ENERGY WINDSOR

DISTRICT ENERGY CHILLERBUILDING AND ENCLOSURE

POWER PLAN AND SECTION

VNC

TKD BLD

BLD 127106

NOTED

DEC 2012

WIN

DSOR

1

2

3

BUILDING TENDER

PERMIT & TENDER

ADDENDUM No.1

12/12/12

12/19/12

13/01/08

DCL

DCL

DCL

1 E1

SYMBOL DESCRIPTION

POWER PLANSCALE 1:50

1E1

SECTION1:50

NIC

R3

R3

R3