ADAPT Project Summary

June - 2014

Agenda

• Background

• Project Team

• Management Corrective Actions Summarized

Background

• Internal Audit charged with App Dev Audit• Programmer classification = liberally applied

• Objectives:• Understand App Dev spend• Seek efficiencies • Identify coordination opportunities

• Charge:• CIO and IET charged to thoroughly inventory,

analyze and produce recommendations

PROJECT TEAM

Project Sponsor & Leadership: •Prasant Mohapatra, Morna Mellor and Gabe Youtsey

Team Members•IET Program Manager: Hampton Sublett•IET Project Manager: Bob Cutler•IET Subject Matter Expert: Curtis Bray & Alex Alfieri•Academic Rep: Steve Pigg•Administrative Rep: Jeff Barrett•Organizational Excellence Rep: Bryan Collins

MCA - 1

MCA Summary: Charge CIO to develop an Administrative App Dev governance structure, including advisory council

Resolved Jan 24th:

•Formed ACAD

•ACAD: Meet every 2 weeks

•ACAD: Making efficiency recommendations

MCA - 2

MCA Summary: IET to conduct inventory of App Dev staff functions, infrastructure and processes

Resolved April 1st:

•Approach: Two 3-person teams, in person interviews

•800 Admin Applications

•Multiple applications serving common business needs

•81 of 495 = >75% App Dev

•Barriers to Collaboration

•Costing of Services is inconsistent

•No Campus-wide project prioritization

MCA - 3

MCA Summary: CIO responsible for creating standards and guidelines for more efficient campus App Dev

Resolved May 30th:

•Standardizing business processes = less applications

•Central, standardized B/B/B analysis based on ROI

•When multiple units share a business process,

application should be provided centrally

•Est. consistency w/in infrastructure, practices & APIs.

Questions?

Department Interviews

Count of Programmers @ >75%