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ADAMS USER GUIDE FOR CRICKETERS Module 1 – Getting Started on ADAMS https://adams.wada-ama.org

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Page 1: ADAMS USER GUIDE FOR CRICKETERSicc-live.s3.amazonaws.com/cms/media/about_docs/518a9de735753 … · 3 icc adams user guide module 1 – getting started on adams apr 2009 table of contents

ADAMS

USER GUIDE FOR CRICKETERS

Module 1 – Getting Started on ADAMS

https://adams.wada-ama.org

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2 ICC ADAMS User Guide

Module 1 – Getting started on ADAMS

Apr 2009

Introduction to ADAMS

The Anti-Doping Administration and Management System (ADAMS) is a web-based database

management tool designed by the World Anti-Doping Agency (WADA). Its purpose is to assist

stakeholders and WADA in co-ordinating and managing anti-doping activities.

ADAMS is an effective system that cricketers should use to meet the requirements of the ICC

and any other relevant Anti-Doping Organizations. It enables cricketers to do the following:

Therapeutic Use Exemptions (TUEs) – ADAMS allows cricketers to submit TUE applications

and monitor their progress. Players can also receive TUE certificates for approved TUE

applications.

Whereabouts – ADAMS enables cricketers selected in one or more Registered Testing Pools

(RTP) to lodge whereabouts on a quarterly basis and update/edit whereabouts information as and

when required.

Online Access - Cricketers have online access to their TUE’s, TUE Certificates and whereabouts

information by accessing the internet from anywhere in the world.

This user guide is designed to assist cricketers through a step by step approach in the use of

ADAMS to perform basic functions required in order to comply with any anti-doping regulations

that may apply to them. Should you have any difficulty in using the system please contact the

ICC on the following contact details:

ICC Anti-Doping

Phone - +971 4 382 8800

Mobile - +971 50 5545891 (after hours)

Fax - +971 800 42223 (confidential)

E-mail – [email protected] (confidential)

Website – www.icc-cricket.com

When contacting the ICC Anti-Doping via SMS, fax or e-mail please include the following

information:

• Full name

• Detailed phone number (country code and area code)

• Country and city you are currently in (to calculate the time difference and call at a

reasonable hour if required)

• Short note summarizing the purpose of your SMS, fax or e-mail.

Please note the ICC’s regular office hours 08:30 – 17:00 (Sunday – Thursday) (+4GMT)

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3 ICC ADAMS User Guide

Module 1 – Getting started on ADAMS

Apr 2009

TABLE OF CONTENTS PAGE

SET UP 4

LOGGING IN 4

FORGOTTEN YOUR USERNAME AND PASSWORD 6

ICC ANTI-DOPING CONTACTS 8

LOG OUT 8

MY ZONE (HOME PAGE) 9

MESSAGES 9

MY PROFILE 10

DEMOGRAPHIC 11

1A. UPLOAD PHOTO 12

1B. EDIT PHOTO 13

2. ADD OR EDIT PHONE CONTACTS 13

3. ENABLING SMS 15

4. ADD OR EDIT E-MAIL ADDRESS 16

5. ADD A NEW ADDRESS (PERMANENT/MAILING) TO YOUR PROFILE 17

6. EDIT AN EXISTING ADDRESS 19

MY PROFILE(CONTD.) 21

SPORT/DISCIPLINE 21

SECURITY 21

MY WHEREABOUTS 23

MY RECENT TESTS 23

USEFUL LINKS 23

USER PREFERENCES 24

MY CHALLENGE QUESTIONS 25

CHANGE PASSWORD 26

E-MAIL NOTIFICATIONS 26

WHEREABOUTS ACCESS (NOT SUBMITTED) 27

BASIC INFORMATION 28

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4 ICC ADAMS User Guide

Module 1 – Getting started on ADAMS

Apr 2009

MODULE 1 - GETTING STARTED ON ADAMS

SET UP To access ADAMS there are a few things you need to check

• Access to the internet - verify which browser version you are running. ADAMS will

work with:

1. Microsoft Internet Explorer Version 5.5 or higher

2. Netscape Version 6.0 or higher

3. AOL V 7.0; or Firefox

To verify which version you are running, click on Help/About from the browser’s

main menu bar.

• Verify if you have a pop-up blocker - if so you must disable it. Enabling the pop-up

blocker may prevent some screens from appearing. In the Internet Explorer Tools menu,

select Pop-up Blocker Settings and add adams.wada-ama.org to your allowed sites list.

LOGGING IN

When logging in to ADAMS, always remember to include the “s” in the https part of the site

address, as without it you will be unable to access the site.

Step 1 - Access the ADAMS production system:

https://adams.wada-ama.org

You will see the following screen.

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Module 1 – Getting started on ADAMS

Apr 2009

Step 2 - Enter your username and password that you should have received from ICC and click on

the Login button to enter the site. The login process is case sensitive so make sure you enter the

details exactly as they have been given to you.

Unique Usernames & Passwords- Your ADAMS username and password is unique and meant

only for your personal use. Please keep it secure as you are solely responsible for any changes

made to your ADAMS account using your login details.

If you have not received your login details or experience problems logging in please contact ICC

on [email protected] or call or SMS on +971 50 5545891.

Note: if you are sending an SMS to ICC or leaving a voice message make sure you include the

following information:

• Full Name

• Country and city you are calling from

• Reason for call (please be specific)

• Phone number to call back on (including country and area code)

Step 3 - When logging in for the first time, an Athlete’s information form will appear. You must:

� Read the information form

� Type your password and date of birth (optional) to indicate acknowledgement

� Click the Accept button

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Module 1 – Getting started on ADAMS

Apr 2009

Step 4 - You will then see the screen below prompting you to change your current password.

Type in your current and new password where indicated. Password length must be at least eight

characters and the system is case sensitive (so that, for example cricket and CriCKet are not

recognized as the same word by ADAMS).

Step 5 - Click the confirm button. You will return to the login screen to re-login to the ADAMS

system.

FORGOTTEN YOUR USERNAME AND PASSWORD

Attempting to login with the incorrect details three times will result in you being locked out of

the system for 60 minutes. For security reasons you will not see any indication that your account

has been locked out. If you need to login before this time has passed then you have two options:

1. You can request the ADAMS system to forward a temporary password to your e-mail

address that you entered in your ADAMS profile. For details on how you enter your e-mail

address on your ADAMS profile refer to the ‘Getting Started on ADAMS’ User Guide

available on the anti-doping section of the ICC website (www.icc-cricket.com). To request a

temporary password:

Step 1 - Click on the forgot password link below the login button.

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Module 1 – Getting started on ADAMS

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You will see the screen below:

Step 2 - You are required to enter your username and your e-mail address (as updated on

your ADAMS profile).

Step 3 - Click the submit button

You will receive the following e-mail from ADAMS with a temporary password that can be

used only once when logging in. You will be prompted to change your password

immediately after you login to ADAMS.

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ICC - ADAMS User Guide for Cricketers Module 1 – Getting started on ADAMS

Apr 2009

Dear Sir/Madam,

We have received your request to reset your password on the ADAMS

System.

Your temporary password which can only be used once is: xxxxxxx

Please use this the next time you login, and the system will ask

you to change the password.

If the password reset was not requested by you, please inform your

ADAMS-contact as soon as possible.

Please do not reply to this e-mail.

2. If you do not have an e-mail address already updated on your ADAMS profile and if

you have forgotten your ADAMS user name and password you should contact ICC

Anti-Doping on the following contact details to reset your password:

ICC ANTI-DOPING CONTACTS

Phone: +971 4 382 8800

Mobile: +971 50 554 5891 (after hours)

Fax: +971 800 42223 (Confidential)

E-mail: [email protected] (Confidential)

When contacting the ICC Anti-Doping via SMS, fax or e-mail please include the

following information:

• Full name

• Detailed phone number (country code and area code)

• Country and city you are currently in (to calculate the time difference and call at a

reasonable hour if required)

• Short note summarizing the purpose of your SMS, fax or e-mail.

Please note the ICC’s regular office hours are 08:30 – 17:00 (Sunday – Thursday)

(+4GMT)

LOG OUT To log out of the ADAMS system click the LogOut button that appears at the top left

corner My Zone (your home page).

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You will safely log out of the ADAMS system.

MY ZONE (HOME PAGE)

This page is called My Zone. It is your home page and has links to the different areas in

ADAMS.

When you first log into ADAMS you will see the following My Zone which is your

personalized home page.

If at any time you wish to go back to My Zone (your home page) click on the ADAMS

logo (shown below). This is always displayed in the top left corner of every screen.

My Zone displays links to various areas in ADAMS. Further details on each link

displayed on this page are below:

MESSAGES

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The messages link allows you to receive and review all messages and notifications sent

either by other ADAMS users or generated automatically by the ADAMS system. You

may receive messages from ICC, your National Cricket Federation and/or your National

or Regional Anti-Doping organization (NADO or RADO). The system will also generate

notifications such as reminders of overdue whereabouts submissions, approved or

rejected Therapeutic use Exemptions (TUEs) or TUEs that are soon to expire. It is

therefore important that you login to ADAMS and check messages and notifications on a

regular basis. ICC recommend that you check your ADAMS messages at least once a

week.

You may wish to be notified of messages and notifications received in ADAMS on a

frequently used personal e-mail account (hotmail, Gmail etc) rather than having to login

to ADAMS on a regular basis. You can activate this function through your User

Preferences window by clicking on your name in the top right corner of the screen. For

further details on how to activate this function please refer to the section on User

Preferences on page 22 of this guide.

MY PROFILE

Clicking on the My Profile link takes you to the following page where you will see three

tabs titled Demographic, Sports/Discipline and Security.

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DEMOGRAPHIC

The demographic page allows you to review and update your personal profile and to keep

all addresses, telephone and e-mail contact details accurate and current.

The demographic tab when selected loads the information in a View only mode. In order

to edit any of the information on the demographic page you will need to change to the

Edit mode. To change to the edit mode you must click on the Edit button in the top right

corner of the screen.

Once you have clicked on the Edit button the page will reload in edit mode allowing you

to:

1. upload or edit your photo if you chose to do so

2. enter your phone contact details - mobile, home & business (mandatory)

3. enable SMS

4. add or edit your e-mail address (mandatory)

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It is mandatory for you to have current phone contact details (especially mobile

phone number) and a current e-mail address in ADAMS at all times.

1a. Upload Photo

If you chose to upload a photo on your ADAMS profile you can do so by following the

steps listed below:

Step 1 – Click the My Profile link on the My Zone (home page) to access your profile

Step 2 – Click the Edit button on the My Profile page for the page to load in edit mode

Step 3 – Click the Upload Photo button. You will see the screen below.

Step 4 – Browse for the photograph by clicking the browse button. Ensure the photo that

you are uploading is gif, jpeg, jpg or png type.

Step 5 – After having browsed and selected the photo click on the Send File button.

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Your photo will immediately upload on your ADAMS profile.

Step 6 – Finally click on the Save button at the top right corner of the My Profile page.

1b. Edit Photo

Should you wish to delete or change the photo on your profile. You will need to:

Step 1 – Click the My Profile link on the My Zone (home page) to access your profile

Step 2 – Click the Edit button on the My Profile page for the page to load in edit mode

Step 3 – Click the blue x at the bottom of the photo to delete the photo from your

ADAMS profile as shown below

Step 4 – To upload a different photo on the My Profile page follow Steps 2-6 in the

Upload Photo information provided above.

2. Add or Edit Phone Contacts

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It is mandatory for every cricketer to maintain current phone contact details in the

ADAMS profile. To add or edit phone contact details you should:

Step 1 – Click the My Profile link on the My Zone (home page) to access your profile.

Step 2 – Click the Edit button on the My Profile page for the page to load in edit mode.

If you have no contact details already entered on your ADAMS profile you will see the

following screen.

Step 3 - If you do not have contact details already entered in your profile or wish to add

an extra contact detail, you will need to click on the add phone number link. You can

then choose the type of contact you are entering from the drop down menu (you may

need to scroll) below the heading ‘Phone type’. Now enter the corresponding number.

When entering your contact details ensure you do not enter 00 or + before the number.

Do however enter the rest of the international code as shown in the example below:

• country code, number

• 442081555666 (United Kingdom)

• 9144298765430 (India)

Step 4 - Click the save button after entering each number or you will loose them. Repeat

Step 4 to add extra contact numbers as required.

Step 5 – If you wish to edit existing contact details you will need to choose the type of

contact you are editing and overwrite the existing number. Only overwrite the contact

you wish to edit and leave the other contacts as they are. When entering your contact

details ensure the format of the contact number is as stated in Step 4.

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Step 6 – Click on the Save button at either the top or bottom right corner of the My

Profile page after having updated all phone contact details.

3. Enabling SMS

The SMS feature on ADAMS makes it simple for cricketers to submit Whereabouts

updates using a mobile phone, smart phone or PDA. To activate and configure your

ADAMS account to accept SMS messages from one or more mobile phones you are

required to:

Step 1 – Click the My Profile link on the My Zone (home page) to access your profile.

Step 2 – Click the Edit button on the My Profile page for the page to load in edit mode.

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Step 3 - Enable SMS by checking the Use SMS checkbox next to each mobile phone

number in your profile

When entering your mobile number ensure you DO NOT enter 00 or + before the

number. Do however enter the rest of the international code as shown in the example

below:

• Country code, number

• 447781555666 (United Kingdom)

• 9198298765430 (India)

• 9477234567891 (Sri Lanka)

Step 4 - After having checked the Use SMS checkbox, Click on the Save button at the

top right corner of the My Profile page.

Step 5 – The page then reloads and a Test button will appear next to the phone number

against which you checked the Use SMS box. Clicking on the Test button will trigger a

message to be sent from ADAMS to your mobile phone. The message will instruct you to

send a three digit number to an SMS number owned by ADAMS. You have a limited

amount of time (e.g. 24 hours) to respond to this message before it expires and another

test must be sent.

Step 6 - Once you have responded with the correct code, please check your ADAMS

account to see if the test has been successful. If so, Test Ok will appear next to Use SMS

indicating that the configuration is considered valid, and you may then send Whereabouts

updates to ADAMS by SMS.

For further information on Whereabouts Updates refer to Module 3 of the ADAMS User

Guide for Cricketers.

4. Add or Edit E-mail Address

It is mandatory for every cricketer to maintain a current e-mail address in the ADAMS

profile. To add or edit e-mail address details you should:

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ICC - ADAMS User Guide for Cricketers Module 1 – Getting started on ADAMS

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Step 1 – Click the My Profile link on the My Zone (home page) to access your profile

Step 2 - Click the Edit button on the My Profile page for the page to load in edit mode

Step 3 – Enter a current e-mail address in the box provided

Step 4 – Click on the Save button at the top right corner of the My Profile page.

5. Add a new address (permanent/mailing) to your profile

Step 1 – Click the My Profile link on the My Zone (home page) to access your profile

Step 2 - Click the Edit button on the My Profile page for the page to load in edit mode

Step 3 – Check the Residence Address that has already been entered in the My Profile

page from the details you sent to ICC. Should you wish to edit this address you can do so

by following the instructions on page 17, on how to edit an existing address

Step 4 – To enter a new address click the Add button on the Address box as shown

below. The address section of the page then reloads in edit mode

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Step 5 - Update the following details:

• type of address by choosing from the drop down menu (residence or training)

• description of the address you are adding e.g. mailing address, home, office

etc

• street address

• country

• city

• region

• postal code

Step 6 - Indicate the address as your Permanent/Mailing address by checking the box

provided below the address. If this is the only address where you live and receive mail

indicate this by checking both check boxes (Permanent Mailing and Current Address).

Step 7 - Add any specific phone numbers for the corresponding address by selecting the

phone type from the drop down menu and updating the corresponding phone number

remembering to include country and area codes.

Step 8 - Click on the Save button at the top of the address details section.

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Step 9 - Click on the Save button in the bottom right corner of the page and your new

address information should now be saved in ADAMS

The first time you log into ADAMS you will be prompted by a message on your

homepage to verify this address.

If there is an address already on file in the system it will be displayed. If there is no

current address for you within the system then you will need to enter one.

6. Edit an existing address

Step 1 – Click the My Profile link on the My Zone (home page) to access your profile.

Step 2 - Click the Edit button on the My Profile page for the page to load in edit mode.

Step 3 – Click the Edit button on the Address box as shown below. The address section

of the page then reloads in edit mode.

Step 4 - Select the type of address you wish to edit from the drop down box

Step 5 - Overwrite the information you wish to edit with the new address details

Step 6 – Indicate the address as your Permanent/Mailing address by checking the box

provided below the address. If this is the only address where you live and receive mail

indicate this by checking both check boxes (Permanent Mailing and Current Address).

Step 7 - Click on the Save button at the top of the address details.

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Step 8 - Click on the Save button in the bottom right corner of the page and your new

address information should now be saved in ADAMS

To confirm your new or edited address information return to My Zone (your home page)

by clicking on the ADAMS logo (shown below) in the top left corner of the screen.

Click on the My Profile link and check the address information in the contact details

section to ensure you have successfully added or edited your address information.

ICC recommends that you have an up to date mailing address entered in ADAMS at all

times to enable ICC to communicate with you as and when required.

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MY PROFILE(CONTD.) Clicking on the My Profile link takes you to the following page where you will see three

tabs titled Demographic, Sports/Discipline and Security.

SPORT/DISCIPLINE - The sports page enables you to view the registered testing pools

that you may be in (National registered testing pool, International registered testing pool)

and the time period for which you are included in each testing pool. To access the sports

page click on Sports/Discipline.

If you are part of the ICC International Registered Testing Pool (IRTP) the ICC will

always notify you in advance to inform you of your inclusion and to advise you of what

the IRTP is about, what it means to be part of the ICC IRTP and the added

responsibilities that you will have as a result of being part of the ICC IRTP.

SECURITY - The security page allows you to view which organizations or agents have

access to your information in ADAMS and what level of access they have.

Whereabouts custodian organization is the organization that has the custodian role

over you as a player within the ADAMS system. If you are in a Registered Testing Pool

you will be required to submit whereabouts which on submission can be viewed by your

whereabouts custodian organization. The organization however does not have access to

any unsubmitted player whereabouts.

To access contact details of your custodian organization you can click on the name of the

custodian organization which opens an ‘Organizations Contact’ window that lists the

various contact details in the organization.

If your custodian organization changes for some reason, you will receive a system

generated notification.

Other organization(s) with access lists the organizations that can access your

information on ADAMS. These organisations are most likely to include your National

Cricket Federation, ICC, National Anti-Doping Organisation (NADO) or Regional Anti-

Doping Organisation (RADO) and WADA.

Your custodian organization has the sole authority to decide which organization is

granted access to your ADAMS information and what level of access is granted.

To view contact details of any organization that is listed as having access to your

ADAMS information please click on the name of the organization. This will open an

‘Organisation Contact’ window that lists the various contact details of the organisation.

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Each time an organization with access to your ADAMS information is added or removed

from the list you will receive a notification.

List of athlete agents is a list of non athlete personnel who have been entered into

ADAMS as your representative. This may be a coach, team manager, relative, friend etc

that you may appoint to lodge individual whereabouts on your behalf. To appoint a

representative please contact your custodian organization.

Each time an athlete representative is added to your ADAMS account, a system

notification is generated informing you of the addition. Please note that you will be held

accountable for all information entered by your representative.

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MY WHEREABOUTS

The My Whereabouts link on My Zone (your home page, which you can go back to

anytime by clicking on the ADAMS icon in the top left corner of any screen) allows you

to create and submit whereabout details on a quarterly basis and also review and edit your

existing whereabouts information. Further details on Whereabouts is available in Module

3 of this ICC ADAMS User Guide.

MY RECENT TESTS

The My Recent Tests link on My Zone (your home page, which you can go back to

anytime by clicking on the ADAMS icon in the top left corner of any screen) allows you

to review the results of any recent doping tests along with contact information for the

relevant Results Management Authorities. Further information on My Recent Tests is

available on Module X of this ICC ADAMS User Guide.

USEFUL LINKS

Listed under the Useful Links heading on My Zone (your home page, which you can go

back to anytime by clicking on the ADAMS icon in the top left corner of any screen) are

important websites that you may need to access for further anti-doping information and

assistance.

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USER PREFERENCES

The User Preferences window allows you to manage your password as well as configure

challenge questions. To access the user preferences area click on your name. It is always

displayed in the top right corner of every page.

It will take you to the following page.

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MY CHALLENGE QUESTIONS

To configure your challenge questions:

Step 1 – View the User Preferences window by clicking on your name which appears on

the top right corner of every screen

Step 2 - Click on the My Challenge Questions button in the User Preferences window.

Step 3 - Click the create new question button, enter your question (e.g. Mothers maiden

name, City of Birth, Street you grew up on etc)

Step 4 - Click on the Save button that appears on the screen.

Step 5 – The Create the answer button will then appear, click on this and type in your

answer.

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Step 6 – Type in your password and click the Save button.

CHANGE PASSWORD

If at anytime you wish to change your password you can do so by following the steps

below:

Step 1 – View the User Preferences window by clicking on your name which appears on

the top right corner of every screen

Step 2 - Click on the Change Password button in the User Preferences window and you

will see the screen below:

Step 3 - Enter your current password then the new password you want to have. You will

be required to enter the new password twice. Note that your new password must be at

least eight characters in length and is case sensitive.

Step 4 - Click Confirm to complete the process. The system will automatically log you

out of ADAMS requiring you to login again using your new password.

ICC recommends that you change your password regularly.

E-MAIL NOTIFICATIONS

If you prefer being notified of messages and notifications received in ADAMS on a more

frequently used personal e-mail account, (hotmail, gmail etc) you can do so by following

the steps below:

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Step 1 – view the User Preferences window by clicking on your name which appears on

the top right corner of every screen

Step 2 - select the always send e-mail option in the E-mail notifications box.

This will only work if you have entered your current e-mail details into ADAMS. Refer

back to page 14 of this guide for further details on adding or editing your e-mail address

on ADAMS.

Step 3 –After having made the required modifications click the Save button in the top

right corner of the User Preferences window to save your changes.

WHEREABOUTS ACCESS (NOT SUBMITTED)

Your Custodial organization does not have (view/edit) access to your whereabouts data if

you do not submit it. However if you wish to grant your custodial organisation access to

your unsubmitted whereabouts especially if you are likely to be seeking their assistance

you may do so by following the steps below:

Step 1 – view the User Preferences window by clicking on your name which appears on

the top right corner of every screen

Step 2 – select the grant access to custodial organisation

Step 3 - click the Save button in the top right corner of the User Preferences window to

save your changes.

Please note that only submitted whereabouts will ever be used for Out of Competition

Testing.

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BASIC INFORMATION

A few other important facts about the operation of ADAMS are:

The system will Time Out if there is inactivity on the site for 30 minutes. By inactivity

we mean no movement, no data submitted or links clicked.

ADAMS does not support the use of a browser BACK button and in most areas of the

site you will discover that it does not work. Therefore you will need to click on the

required links to move around in ADAMS. Remember if at any time you wish to go back

to My Zone (your home page) click on the ADAMS logo as shown below which is

always in the top left corner of every screen.

When you have finished working in ADAMS and wish to exit the site click on the Log

Out link in the top right corner of the header. This will safely exit you from the system

and return you to the Login page. At this point you may safely close your browser.

This is particularly important if using a public computer.