activities: social productivity

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Activities 2.0 { social productivity } All information copyright IBM, 2007

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A conceptual overview of Activities, a social productivity system included in IBM Connections.

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Page 1: Activities: Social Productivity

Activities 2.0{ social productivity }

All information copyright IBM, 2007

Page 2: Activities: Social Productivity

IBM Connections is an enterprise socialsoftware suite.

Activities is one of the services provided inside

Connections.

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What's an Activity?

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An activity is a tool you can use to organize,

share, and guide all the work related to a

personal or shared project.

Get ad-hoc work out of your e-mail, out of your

head, and into an activity.

Page 5: Activities: Social Productivity

Why start an Activity?

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• You have a small project you want to keep track of

• You are working with a colleague on a document or deliverable

• You want to track related work items with a small group of co-workers

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For example:

•Planning your trip to Lotusphere 2008

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Start an Activity

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Scenario

Start an Activity from the Activities web site or from a Connections add-on in Notes 8, Sametime, Office or Firefox.

Give the activity a name: Plan trip to Lotusphere

Optionally, assign a due date for the activity: January 20, 2008

Voila – you have an activity!

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Now what?

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Each activity gives you a private web page you

can use to start organizing your work.

The first few things you might want to do are…

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Add an Entry

Use the activity as a scratch-pad - you can add rich text messages,

bookmarks, and files to activity entries.

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Add Some To-Do Items

Track deliverables through simple to-do items and optionally add due-dates,

rich text descriptions, files and bookmarks.

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Save e-mail & chat transcripts

Save mail-messages and chat transcripts into the activity so you can

keep your work & your correspondence together.

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Work Together

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Most activities start out private, but they are

design to support shared, collaborative

work.

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Share the Activity

Invite other people to join in the activity. Add people as Owner, Author, or Reader. Or, make an activity public so anyone can

join in.

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Collaborate

Add responses to entries and use e-mail or

Sametime notifications to keep the team in sync

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Distribute Work

Assign to-do items to people within the activity, or leave them as "shared" so

anyone can check them off

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Get Organized

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Use the activity as more than just a collaborative

blog – arrange the activity to match the

work being done!

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Add Sections

Create sections to organize entries in the activity. Sections can be minimized to easily focus on one section at a time.

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Add in Structured Data

Use properties to add structured data, like phone numbers, event dates, and

contacts

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Who did what when?

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The Activity makes it easy to see recent

updates and find work within the activity.

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Search & Filter

Easily find work in an activity by searching, or filtering by person or

tags.

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Check the NewsFeed

See a news feed to see all the recent updates in the activity grouped by

date.

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Use the Notes 8 Sidebar

View and update activities directly from Lotus Notes

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Subscribe with a Feed Reader

Use any feed reader to subscribe to updates without having to check the

activities website.

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What’s Due Next?

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Track Deadlines

Easily see all the to-do items that are assigned to you or are overdue.

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Get Notified

Get e-mail reminders when due-dates are approaching.

Use iCal subscriptions to see your to-do items on your Notes Calendar.

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Finish the Job

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Activities are made to be completed. Each

Activity can be marked complete once the work

is finished.

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Mark the Activity Complete

Move the Activity out of your Activity Dashboard and publish any final files to

a Quickr library.

Make an Activity Template

Re-use your work - make the completed activity into a shared activity template.

Activity Dashboard

See all the activities you've started and activities you've been added to from

your personalized Activity Dashboard.

Page 36: Activities: Social Productivity

Activities 2.0{ social productivity }

All information copyright IBM, 2007