activities: social productivity
DESCRIPTION
A conceptual overview of Activities, a social productivity system included in IBM Connections.TRANSCRIPT
Activities 2.0{ social productivity }
All information copyright IBM, 2007
IBM Connections is an enterprise socialsoftware suite.
Activities is one of the services provided inside
Connections.
What's an Activity?
An activity is a tool you can use to organize,
share, and guide all the work related to a
personal or shared project.
Get ad-hoc work out of your e-mail, out of your
head, and into an activity.
Why start an Activity?
• You have a small project you want to keep track of
• You are working with a colleague on a document or deliverable
• You want to track related work items with a small group of co-workers
For example:
•Planning your trip to Lotusphere 2008
Start an Activity
1
Scenario
Start an Activity from the Activities web site or from a Connections add-on in Notes 8, Sametime, Office or Firefox.
Give the activity a name: Plan trip to Lotusphere
Optionally, assign a due date for the activity: January 20, 2008
Voila – you have an activity!
Now what?
2
Each activity gives you a private web page you
can use to start organizing your work.
The first few things you might want to do are…
Add an Entry
Use the activity as a scratch-pad - you can add rich text messages,
bookmarks, and files to activity entries.
Add Some To-Do Items
Track deliverables through simple to-do items and optionally add due-dates,
rich text descriptions, files and bookmarks.
Save e-mail & chat transcripts
Save mail-messages and chat transcripts into the activity so you can
keep your work & your correspondence together.
Work Together
3
Most activities start out private, but they are
design to support shared, collaborative
work.
Share the Activity
Invite other people to join in the activity. Add people as Owner, Author, or Reader. Or, make an activity public so anyone can
join in.
Collaborate
Add responses to entries and use e-mail or
Sametime notifications to keep the team in sync
Distribute Work
Assign to-do items to people within the activity, or leave them as "shared" so
anyone can check them off
Get Organized
4
Use the activity as more than just a collaborative
blog – arrange the activity to match the
work being done!
Add Sections
Create sections to organize entries in the activity. Sections can be minimized to easily focus on one section at a time.
Add in Structured Data
Use properties to add structured data, like phone numbers, event dates, and
contacts
Who did what when?
5
The Activity makes it easy to see recent
updates and find work within the activity.
Search & Filter
Easily find work in an activity by searching, or filtering by person or
tags.
Check the NewsFeed
See a news feed to see all the recent updates in the activity grouped by
date.
Use the Notes 8 Sidebar
View and update activities directly from Lotus Notes
Subscribe with a Feed Reader
Use any feed reader to subscribe to updates without having to check the
activities website.
What’s Due Next?
6
Track Deadlines
Easily see all the to-do items that are assigned to you or are overdue.
Get Notified
Get e-mail reminders when due-dates are approaching.
Use iCal subscriptions to see your to-do items on your Notes Calendar.
Finish the Job
7
Activities are made to be completed. Each
Activity can be marked complete once the work
is finished.
Mark the Activity Complete
Move the Activity out of your Activity Dashboard and publish any final files to
a Quickr library.
Make an Activity Template
Re-use your work - make the completed activity into a shared activity template.
Activity Dashboard
See all the activities you've started and activities you've been added to from
your personalized Activity Dashboard.
Activities 2.0{ social productivity }
All information copyright IBM, 2007