action recommendation: budget impact · 2018-11-20 · 02116.1 project number budget impact: cost...
TRANSCRIPT
Comments:
N/APurchase Order Number:
Change Order Number: N/A
Previous Ordinance or Resolution # N/A
Approval Date:
Original Contract Number: N/A
02116.1
Project Number
Budget Impact:
Cost Share/ROW/Intersection/Street Calming
Fund
Sales Tax Capital Improvements4470.800.8820-5809.00
Account Number
Project Title
City of Fayetteville Staff Review Form
2018-0620
Legistar File ID
11/20/2018
City Council Meeting Date - Agenda Item Only
Staff recommends approval of this cost share with Kappa Delta Sorority to pay $28,470 for street and sidewalk
improvements to Maple Street and Vandeventer Avenue.
N/A for Non-Agenda Item
Action Recommendation:
Submitted By
Jonathan Ely ENGINEERING (621)
Division / Department
10/29/2018
Submitted Date
Yes
635,492.18$
28,470.00$
Must Attach Completed Budget Adjustment!V20180321
Budgeted Item?
Does item have a cost?
Budget Adjustment Attached?
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
704,817.00$
69,324.82$
Yes
No
607,022.18$
MEETING OF NOVEMBER 20, 2018 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Garner Stoll, Development Services Director Chris Brown, City Engineer FROM: Jonathan Ely, Development and Construction Manager DATE: October 29, 2018 SUBJECT: Cost Share, Zeta Gamma House Corporation of Kappa Delta Sorority:
Street Improvements at Maple and Vandeventer
RECOMMENDATION: Staff recommends approval of this cost share with Kappa Delta Sorority to pay $28,470 for street and sidewalk improvements to Maple Street and Vandeventer Avenue. BACKGROUND: In late 2017, the Development Services Office received a request for a Site Improvement Plan for construction of the Kappa Delta Sorority House at the Northwest Corner of Maple Street and Vandeventer Avenue. The request was to construct a new sorority house to replace the existing house, and add more capacity. The Site Improvement Plan was approved by staff on February 9, 2018. The current configuration of the intersection at Maple and Vandeventer is confusing and dangerous for both vehicles and pedestrians. Maple Street at this location is a two lane with a master street plan designation of ST-45. However, there is a jog in the right of way that over the years has resulted in a relatively large paved width (in some areas 44 - 50 feet wide). This results in some confusion in the location of the travel lanes vs. parking areas as these have historically only been defined by pavement markings. This in conjunction with the steep hill to the east can also lead to issues with speeding making it dangerous for pedestrians and vehicles in the intersection. DISCUSSION: During development and permitting review of the new Kappa Delta Sorority house, the project was required to make improvements to the sidewalk along both Maple and Vandeventer. In conjunction with this, the engineering division recognized an opportunity to partner with the project to improve traffic flow and safety at this intersection by extending those improvements further east. The improvements included in this cost share would consist of new curb and gutter to reduce the overall paved width of Maple, while also defining the intersection better with proper
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radii and on designated on street parking. In addition, sidewalks will be reconstructed to city standards including new ADA ramps, and a new crosswalk. BUDGET/STAFF IMPACT: This project is funded by the Sales Tax Capital Improvements Fund Attachments: Contractual Agreement for Cost Share of Street Improvement Costs Cost Breakdown for Street and Sidewalk Improvements Project Site Plan showing location and scope of Improvements
Page 1 of 2
CONTRACTUAL AGREEMENT FOR COST SHARE OF STREET IMPROVEMENT COSTS
This Agreement, made and entered into on this _______ day of October 2018, by and between the City of Fayetteville, Arkansas (“City”) and Zeta Gamma House Corporation of Kappa Delta Sorority (“Kappa Delta”), witnesseth: WHEREAS, Kappa Delta has proposed a new large scale development, approved at the northwest corner of Maple Street and Vandeventer Avenue, and
WHEREAS, the Kappa Delta development is required to construct street improvements along its property frontage of Maple Street and Vandeventer Avenue: and
WHEREAS, offsite street improvements, which exceed the rough proportionality of
impact of the project are necessary east of the site on Maple Street to realign the curb and sidewalk to create a safe intersection with Vandeventer Avenue WHEREAS, the City of Fayetteville Engineering Division recommends the offsite street improvements, which exceed the rough proportionality of impact from the development be funded by means of a cost share. NOW, THEREFORE, the City of Fayetteville, Arkansas and Kappa Delta agree as follows:
1. The City of Fayetteville, Arkansas agrees to:
A. Reimburse Kappa Delta for $28,470.00 which represents the cost to install approximately 164 linear feet of curb, 120 linear feet of 5 ft wide sidewalk, ADA Ramps, a driveway apron, and crosswalk in the area identified in Exhibit “A”, attached.
B. Payments due to Kappa Delta, shall be remitted within sixty (60) days after receipt of valid invoices, and pending successful inspection and acceptance of the completed work by the City of Fayetteville Engineering Division.
2. Kappa Delta agrees to:
A. Provide the necessary and normal project management, inspection, and testing
as necessary for a complete and acceptable curb and sidewalk installation per the City of Fayetteville Standard Specifications for Street and Drainage Construction.
B. Provide a copy of the invoices from the Contractor upon City approval of the street widening and drainage installation.
JORGENSEN 124 W Sunbridge Drive, Suite 5 Fayetteville, AR 72703 Office: 479.442.9127 Fax: 479.582.4807 www.jorgensenassoc.com
+ASSOCIATES
Civil Engineering · Surveying Landscape Architecture Services
October 4, 2018 Cost Share for On‐street Parking/ Curb Alignment:
Intersection of Vandeventer Ave. and Maple St. In regards to the public improvements for sidewalk, crosswalk, curb realignment and parking at the intersection of Vandeventer Ave. and Maple St. we have created the cost share below. The proposal is for the City of Fayetteville to pay the increase in costs associated with curb and sidewalk realignment as well as defined on‐street parking on Maple St. Currently, the intersection comes in at a difficult and unexpected angle. On‐street parking is unprotected and on this downhill slope increased speeds and gravel accumulation can make traffic lanes more difficult to navigate. We have deducted the original amount for striping.
North Off‐Site Estimated Costs Item Description Qty. Unit Unit Price Total
001 Demolition 1 LS 3,500 3,500
002 Site Earthwork 1 LS 9,143 10,143
003 Landscaping 1 LS 1,250 1,350
004 Site Concrete: Curb, Sidewalk, Parking 1 LS 6,460 7,460
005 Concrete Driveway 1 LS 1,200 1,200
006 Pavement Marking 1 LS 250 250
007 Deduct Original Marking 1 LS ‐300 ‐300
008 GC Contractors Bond & Insurance 215
009 CDI Fee 977
010 Civil, Staking, Inspection & Management 3,675 TOTAL 28,470
VICINITYMAP
Project Location
Cost Share Exhibit "A"
Existing Conditions
Proposed Improvements
Large Pavement Width, irregularintersection geometry, poorpedestrian connectivity