ABOUT ACTI—KARLA PETTY

• Formed to support FHWA Every Day CountsFormed to support FHWA Every Day CountsFormed to support FHWA Every Day CountsFormed to support FHWA Every Day Counts

• Arizona’s State Based Innovation CouncilArizona’s State Based Innovation CouncilArizona’s State Based Innovation CouncilArizona’s State Based Innovation Council

• Mission to Advance Innovation in Delivering the Transportation SystemMission to Advance Innovation in Delivering the Transportation SystemMission to Advance Innovation in Delivering the Transportation SystemMission to Advance Innovation in Delivering the Transportation System

• Many Successes to Date including Many Successes to Date including Many Successes to Date including Many Successes to Date including

- Traffic Incident Management

- Alternative Delivery

- Safety Shoe

- LPA Stakeholder Partnering

• Members from Private and Public SectorMembers from Private and Public SectorMembers from Private and Public SectorMembers from Private and Public Sector

• Host Innovation Exchanges like this one, and offer support and Host Innovation Exchanges like this one, and offer support and Host Innovation Exchanges like this one, and offer support and Host Innovation Exchanges like this one, and offer support and

resources to encourage rapid deployment of innovation throughout the resources to encourage rapid deployment of innovation throughout the resources to encourage rapid deployment of innovation throughout the resources to encourage rapid deployment of innovation throughout the

statestatestatestate

TODAY’S PANEL—KARLA PETTY

• Karla Petty, Council CoKarla Petty, Council CoKarla Petty, Council CoKarla Petty, Council Co----Chair and FHWA Arizona Division AdministratorChair and FHWA Arizona Division AdministratorChair and FHWA Arizona Division AdministratorChair and FHWA Arizona Division Administrator

• Dallas Hammit, Council CoDallas Hammit, Council CoDallas Hammit, Council CoDallas Hammit, Council Co----Chair and ADOT State Engineer, Deputy Chair and ADOT State Engineer, Deputy Chair and ADOT State Engineer, Deputy Chair and ADOT State Engineer, Deputy

DirectorDirectorDirectorDirector

• Alvin Stump, ADOT Prescott DistrictAlvin Stump, ADOT Prescott DistrictAlvin Stump, ADOT Prescott DistrictAlvin Stump, ADOT Prescott District

• HomeroHomeroHomeroHomero Vela, Navajo CountyVela, Navajo CountyVela, Navajo CountyVela, Navajo County

• Kevin Adam, Rural Transportation Advocacy CouncilKevin Adam, Rural Transportation Advocacy CouncilKevin Adam, Rural Transportation Advocacy CouncilKevin Adam, Rural Transportation Advocacy Council

• Chris Bridges, Central Yavapai Metropolitan Planning OrganizationChris Bridges, Central Yavapai Metropolitan Planning OrganizationChris Bridges, Central Yavapai Metropolitan Planning OrganizationChris Bridges, Central Yavapai Metropolitan Planning Organization

• Mike Willett, Yavapai CountyMike Willett, Yavapai CountyMike Willett, Yavapai CountyMike Willett, Yavapai County

WHY WE NEED INNOVATION IN THIS AREA—DALLAS HAMMIT

• Local Agencies trying to do more with lessLocal Agencies trying to do more with lessLocal Agencies trying to do more with lessLocal Agencies trying to do more with less

• Frustration at not being able to complete capital improvementsFrustration at not being able to complete capital improvementsFrustration at not being able to complete capital improvementsFrustration at not being able to complete capital improvements

• Use of Federal money can be cumbersomeUse of Federal money can be cumbersomeUse of Federal money can be cumbersomeUse of Federal money can be cumbersome

• Council was specifically asked to address this topicCouncil was specifically asked to address this topicCouncil was specifically asked to address this topicCouncil was specifically asked to address this topic

- Bundling smaller projects

- Innovative Funding Mechanisms

- Streamlined Environmental Compliance

- Simplifying Procurement

STATE OF THE PRACTICE—NAVAJO COUNTY

A Local Necessary Condition A Local Necessary Condition A Local Necessary Condition A Local Necessary Condition ---- Expenditures can not Exceed Revenues Expenditures can not Exceed Revenues Expenditures can not Exceed Revenues Expenditures can not Exceed Revenues

HURF Revenues are driven globally� Economy� Funding Formula and Funding Mechanism � Driving Trends – Fuel Consumption

Expenditures are managed locally � Improve Operations to Eliminate Waste and Maximize Value� Leverage Partnerships to Capitalize on Economy of Scale and Shared

Expertise� Resize scope of work

$6.0

$6.5

$7.0

$7.5

$8.0

$8.5

$9.0

$9.5

$10.0

Revenue in Millions

Revenue in Millions

Revenue in Millions

Revenue in Millions

Navajo County

Fiscal YearFiscal YearFiscal YearFiscal Year

STATE OF THE PRACTICE— INNOVATION AND BEST PRACTICES

Improve Operations Improve Operations Improve Operations Improve Operations –––– Eliminate Waste and Maximize ValueEliminate Waste and Maximize ValueEliminate Waste and Maximize ValueEliminate Waste and Maximize Value

• Use of Mobile Technology - Use smartphones to inspect

signs and eliminate paperwork to record inspection

• In House Efficiencies - Train fleet team to repair driveline

components on heavy equipment – repair in-house

• Optimize labor cost - Retain Heavy Equipment Operators by

offering incentives to be qualified on multiple equipment; i.e.

motor grader and dump truck to allow flexibility and

efficiency while helping retain workforce.

• Optimize Schedule - Use of ten hour days to reduce weekly

set-up time and later winter hours to take advantage of

sunlight hours.

STATE OF THE PRACTICE— INNOVATION AND BEST PRACTICES

Resize Scope of Work Resize Scope of Work Resize Scope of Work Resize Scope of Work ––––

� Have decreased/ held constant miles of maintained roads – not the solution – just a necessary temporary fix

700

710

720

730

740

750

760

Miles

Work in Work in Work in Work in PartnershipPartnershipPartnershipPartnership� Partnerships promote economy of scale and leveraging of expertise

� Red Dog Graveling Partnership Example

• Challenge – How to provide reasonably priced gravel

material to Black Mesa Region of Navajo County

• Partnership Solution

Use clinkers from Peabody Coal

Join with Chapters, Navajo Nation, Peabody to fund $1.1 million annual project

• Economy of Scale - 40,000 tons allows for competitive crushing contract

• Utilize Partner Expertise

• BIA - road maintenance

• Navajo DOT - NEPA compliance

• Navajo County - Project management

• Chapters – Road priorities

QuestionsQuestionsQuestionsQuestions

PROJECT EXAMPLES—YAVAPAI COUNTYRegional Coordination/ Cooperation from the beginningRegional Coordination/ Cooperation from the beginningRegional Coordination/ Cooperation from the beginningRegional Coordination/ Cooperation from the beginning

Bundling Bundling Bundling Bundling smaller smaller smaller smaller projectsprojectsprojectsprojects

� SR 89A /Fain Road was constructed in phases to become a complete and continuous

corridor

� SR 89 from Chino Valley to Prescott along with a local project to make the “system” work.

CHINO VALLEY TO PRESCOTTSR 89 SR 89 SR 89 SR 89

SR 89 IN 2004ADT SIMILAR TO I-17 AT CORDES JUNCTION

SR 89 AT ROAD 2 SOUTH

(before access control 2004)

SR 89 AT ROAD 2 SOUTH

(before access control 2004)

SR 89 AT ROAD 2 SOUTH

(after access control 2015)

SR 89 AT ROAD 2 SOUTH

(commercial area growth 2015)

OFF SYSTEM COOPERATIONOFF SYSTEM COOPERATIONOFF SYSTEM COOPERATIONOFF SYSTEM COOPERATION

FOR SHARED ACCESSFOR SHARED ACCESSFOR SHARED ACCESSFOR SHARED ACCESS

LOCAL PROJECT AS PART OF THE SYSTEM

SR 89-89A INTERSECTION

(No Bridge)

SR SR SR SR 89A 89A 89A 89A

SR SR SR SR 89898989

SR 89-89A INTERSECTION

(Completed)

“Have a plan”“Have a plan”“Have a plan”“Have a plan”

“Build what you can”“Build what you can”“Build what you can”“Build what you can”

HOW TO MAKE IT WORK

View needs from a regional perspectiveView needs from a regional perspectiveView needs from a regional perspectiveView needs from a regional perspective- Get consensus in the regional transportation studies on the project priorities

Communication: Regional Coordination/ CooperationCommunication: Regional Coordination/ CooperationCommunication: Regional Coordination/ CooperationCommunication: Regional Coordination/ Cooperation- Get to know your partners, involve the land use planners and wildlife agencies early

- CT-LU as an example

Common goalsCommon goalsCommon goalsCommon goals- Identify your common goals and get consensus on your approach

- Involve all stakeholders as early as possible

- Get political support from elected officials and community groups

Funding from various sourcesFunding from various sourcesFunding from various sourcesFunding from various sources- Bundle your funding: Local, ADOT, MPO and COG funding to show regional and political support

Partnering, friendship, trustPartnering, friendship, trustPartnering, friendship, trustPartnering, friendship, trust- Travel to meet with your partners on a regular basis, keep it informal.

Project developmentProject developmentProject developmentProject development- Local partner studies and designs can expedite project development

QuestionsQuestionsQuestionsQuestions

BARRIERS/MYTHS—LACK OF FUNDING• THE REALITYTHE REALITYTHE REALITYTHE REALITY

STATE STATE STATE STATE REVENUE/NEEDS GAP REVENUE/NEEDS GAP REVENUE/NEEDS GAP REVENUE/NEEDS GAP $62.7 Billion$62.7 Billion$62.7 Billion$62.7 Billion

AZ AZ AZ AZ COUNTY ROAD REVENUE/NEEDS GAP COUNTY ROAD REVENUE/NEEDS GAP COUNTY ROAD REVENUE/NEEDS GAP COUNTY ROAD REVENUE/NEEDS GAP $7.45 Billion$7.45 Billion$7.45 Billion$7.45 Billion

• Even if revenues were doubled, less than twoEven if revenues were doubled, less than twoEven if revenues were doubled, less than twoEven if revenues were doubled, less than two----thirds of the needs would be metthirds of the needs would be metthirds of the needs would be metthirds of the needs would be met

• Best case realistic funding scenario Best case realistic funding scenario Best case realistic funding scenario Best case realistic funding scenario ---- innovation & efficiencies will still be vital to address innovation & efficiencies will still be vital to address innovation & efficiencies will still be vital to address innovation & efficiencies will still be vital to address

as much of the infrastructure needs as possibleas much of the infrastructure needs as possibleas much of the infrastructure needs as possibleas much of the infrastructure needs as possible

• No No No No promise of future funding for capital promise of future funding for capital promise of future funding for capital promise of future funding for capital improvements; unsure improvements; unsure improvements; unsure improvements; unsure of future of source of of future of source of of future of source of of future of source of

funding, therefore funding, therefore funding, therefore funding, therefore unwilling to commit to anything but local unwilling to commit to anything but local unwilling to commit to anything but local unwilling to commit to anything but local maintenancemaintenancemaintenancemaintenance--------unwillingness to unwillingness to unwillingness to unwillingness to

take a risk take a risk take a risk take a risk due to lack due to lack due to lack due to lack of of of of fundingfundingfundingfunding

• Even if we are successful at increasing funding, we still won’t meet needs; it is a myth that Even if we are successful at increasing funding, we still won’t meet needs; it is a myth that Even if we are successful at increasing funding, we still won’t meet needs; it is a myth that Even if we are successful at increasing funding, we still won’t meet needs; it is a myth that

more funding will solve all of our more funding will solve all of our more funding will solve all of our more funding will solve all of our problemsproblemsproblemsproblems

• IIIIf f f f you let the lack of funding stop you from moving forward it is a barrier. you let the lack of funding stop you from moving forward it is a barrier. you let the lack of funding stop you from moving forward it is a barrier. you let the lack of funding stop you from moving forward it is a barrier. Need to Need to Need to Need to work with work with work with work with

what what what what you have you have you have you have and take the steps and take the steps and take the steps and take the steps you canyou canyou canyou can; real partnership can address needs; don’t let ; real partnership can address needs; don’t let ; real partnership can address needs; don’t let ; real partnership can address needs; don’t let

the lack of funding paralyze youthe lack of funding paralyze youthe lack of funding paralyze youthe lack of funding paralyze you

BARRIERS/MYTHS

• Getting consensus, finding common goalGetting consensus, finding common goalGetting consensus, finding common goalGetting consensus, finding common goal————SR 260 as project example SR 260 as project example SR 260 as project example SR 260 as project example (agreement on access control was huge)(agreement on access control was huge)(agreement on access control was huge)(agreement on access control was huge)

• Assuming you can’t change the processAssuming you can’t change the processAssuming you can’t change the processAssuming you can’t change the process————need to ask question can we need to ask question can we need to ask question can we need to ask question can we do this differentlydo this differentlydo this differentlydo this differently

• Navigating bureaucracyNavigating bureaucracyNavigating bureaucracyNavigating bureaucracy————gaining staff acceptance at state level, getting gaining staff acceptance at state level, getting gaining staff acceptance at state level, getting gaining staff acceptance at state level, getting everyone on board with innovative processeveryone on board with innovative processeveryone on board with innovative processeveryone on board with innovative process

• Gaining political supportGaining political supportGaining political supportGaining political support

• Partnership Partnership Partnership Partnership needs needs needs needs to be based on common to be based on common to be based on common to be based on common goalsgoalsgoalsgoals

• Take time to Take time to Take time to Take time to brainstormbrainstormbrainstormbrainstorm————do not do not do not do not go go go go immediately to a solution; come immediately to a solution; come immediately to a solution; come immediately to a solution; come up up up up with all possible or impossible alternativeswith all possible or impossible alternativeswith all possible or impossible alternativeswith all possible or impossible alternatives

• Takes Takes Takes Takes forever, forever, forever, forever, so you don’t get started so you don’t get started so you don’t get started so you don’t get started –––– need the streamline process need the streamline process need the streamline process need the streamline process that is measurable to see if the total team meets expected metricsthat is measurable to see if the total team meets expected metricsthat is measurable to see if the total team meets expected metricsthat is measurable to see if the total team meets expected metrics

QuestionsQuestionsQuestionsQuestions

RELATED EDC INITIATIVES—DALLAS HAMMIT

EDCEDCEDCEDC----3 Initiatives all focused on streamlining project 3 Initiatives all focused on streamlining project 3 Initiatives all focused on streamlining project 3 Initiatives all focused on streamlining project deliverydeliverydeliverydelivery

� Regional Models of CooperationRegional Models of CooperationRegional Models of CooperationRegional Models of Cooperation

� Stakeholder PartneringStakeholder PartneringStakeholder PartneringStakeholder Partnering

� Railroad CoordinationRailroad CoordinationRailroad CoordinationRailroad Coordination

� Improved Quality of Environmental DocumentsImproved Quality of Environmental DocumentsImproved Quality of Environmental DocumentsImproved Quality of Environmental Documents

� Data Driven Safety AnalysisData Driven Safety AnalysisData Driven Safety AnalysisData Driven Safety Analysis

RELATED INITIATIVES FROM FHWA—KARLA PETTY

• FHWA has implemented a practice where five Area Engineers are FHWA has implemented a practice where five Area Engineers are FHWA has implemented a practice where five Area Engineers are FHWA has implemented a practice where five Area Engineers are

involved in involved in involved in involved in eeeenvironmental discussions, reviews and approvals for nvironmental discussions, reviews and approvals for nvironmental discussions, reviews and approvals for nvironmental discussions, reviews and approvals for

projects where once it was only two Environmental Specialistsprojects where once it was only two Environmental Specialistsprojects where once it was only two Environmental Specialistsprojects where once it was only two Environmental Specialists

• FHWA is working with ADOT to develop Programmatic Agreements to FHWA is working with ADOT to develop Programmatic Agreements to FHWA is working with ADOT to develop Programmatic Agreements to FHWA is working with ADOT to develop Programmatic Agreements to

streamline coordination between FHWA and ADOT, 106 (Cultural) streamline coordination between FHWA and ADOT, 106 (Cultural) streamline coordination between FHWA and ADOT, 106 (Cultural) streamline coordination between FHWA and ADOT, 106 (Cultural)

issues, Recreational Trails reviews, and USFWS approvalsissues, Recreational Trails reviews, and USFWS approvalsissues, Recreational Trails reviews, and USFWS approvalsissues, Recreational Trails reviews, and USFWS approvals

� FHWA is working with ADOT to better coordinate and understand project FHWA is working with ADOT to better coordinate and understand project FHWA is working with ADOT to better coordinate and understand project FHWA is working with ADOT to better coordinate and understand project

authorization schedules so that priorities for reviews and approvals can authorization schedules so that priorities for reviews and approvals can authorization schedules so that priorities for reviews and approvals can authorization schedules so that priorities for reviews and approvals can

be placed on the most critical projectsbe placed on the most critical projectsbe placed on the most critical projectsbe placed on the most critical projects

RESOURCES AVAILABLE—DALLAS HAMMIT

• ACTI ACTI ACTI ACTI CouncilCouncilCouncilCouncil

• ACTI Website: www.azdot.gov/actiACTI Website: www.azdot.gov/actiACTI Website: www.azdot.gov/actiACTI Website: www.azdot.gov/acti

• AID AID AID AID Funding Funding Funding Funding : : : : www.fhwa.dot.govwww.fhwa.dot.govwww.fhwa.dot.govwww.fhwa.dot.gov/accelerating/grants /accelerating/grants /accelerating/grants /accelerating/grants

• STIC Incentive Funding :STIC Incentive Funding :STIC Incentive Funding :STIC Incentive Funding : $100,000 Available$100,000 Available$100,000 Available$100,000 Available

• Your peersYour peersYour peersYour peers

QuestionsQuestionsQuestionsQuestions

2015 INNOVATION EXCHANGE CAMPAIGN

• MayMayMayMay————Streamlining Project Development and DeliveryStreamlining Project Development and DeliveryStreamlining Project Development and DeliveryStreamlining Project Development and Delivery

• August at League of Cities and Towns ConferenceAugust at League of Cities and Towns ConferenceAugust at League of Cities and Towns ConferenceAugust at League of Cities and Towns Conference————

Technology InnovationTechnology InnovationTechnology InnovationTechnology Innovation

• SeptemberSeptemberSeptemberSeptember————Innovation for Improved CoordinationInnovation for Improved CoordinationInnovation for Improved CoordinationInnovation for Improved Coordination

• NovemberNovemberNovemberNovember————Materials InnovationMaterials InnovationMaterials InnovationMaterials Innovation