ace training building a successful project_09.21.2010
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ACE Leadership Training
Prepared by ACEAdopted from Sierra Student Coalition
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Building a Successful ProjectThe 7 Step Guide to Turn Ideas Into Realities
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What’s the Point?What’s the Point?
» Goal: By the end of this training, you will be able to organize and complete a successful project
» Learning Objectives:» You will understand what defines a successful project
» You will learn the 7 essential steps for planning a project
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A successful project. . .A successful project. . .
» Educates» Teaches the community
» Activates» Inspires the community
» Brings about Change» Realizes your vision
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The Project Plan: Getting StartedThe Project Plan: Getting Started
» KEY: Go through these 7 steps at the beginning of project planning with a small group of core team members. Write down all 7 steps!
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The Project Plan: Step 1The Project Plan: Step 1
» Project Focus› What do you want to work on? › Why do you want to choose this project?› Where does the work need to be done?› Will this contribute to overall team goals?
› Then, get everyone on the same page.
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The Project Plan: Step 2The Project Plan: Step 2
» Discovery Stage› Become an expert!
› Good background research will help inform your project goals
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The Project Plan: Step 3The Project Plan: Step 3
» Set Goals for Your Project
› Project Goals Should Be:• Related directly to the specific issue• Quantifiable & clear• Connected to a due date
› Tip: Work backwards (long-term short-term)
› Goals should build upon one another
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The Project Plan: Step 4The Project Plan: Step 4
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The Project Plan: Step 5The Project Plan: Step 5
» Strategy, Tactics & Timeline
› Strategy – “How are we going to achieve our goals?”› The big picture and your method for achieving your goals
› Tactics –“What are we going to do to achieve our goals?”
› Specific types of actions you’ll take to help reach your goals
› Timeline – When? › Plan backwards; be realistic and don’t over-schedule• Have a hardcopy; living, breathing document
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The Project Plan: Step 6The Project Plan: Step 6
» Roles and Responsibilities
› Who will do what?
› Assign tasks appropriately
…be realistic about expectations.
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The Project Plan: Step 6The Project Plan: Step 6
What does teamwork mean to you?
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The Project Plan: Step 7The Project Plan: Step 7
» Communications› Message
• Who, what, when, where, why and how?• Make sure everyone knows it!• Make it catchy so other people will remember!
› Media• Can we get this story in the news?
…consistent messaging is very important
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And don’t forget to. . .And don’t forget to. . .
› Check in with your team regularly• Continually recognize hard work and accomplishments• Proactively and adaptively deal with situations and conflicts
› Celebrate successes!• Both big and small
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Recap:Recap:
Smaller groups (core) better for creating project plan- -
Focus on one issue and become experts- -
Set specific, measurable, and achievable goals- -
Write out a timeline and keep it updated- -
- Develop your story and stay on message- -
Have Fun!
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Regional YEP! CoordinatorRegional yepper email