Carlos R. Rodriguez

U.S. Customs and Border Protection

ACE Business Office

ACE Program Statusand PGA Integration Status

Professional Association of Exporters and Importers Webinar

September 24, 2015

Agenda

ACE and Single Window review

ACE mandatory use and key transition dates

ACE Progress and upcoming development

Getting started with ACE and program benefits

PGA integration and pilot statuses

2

3

ACE Mandatory DatesDate Explanation

Mandatory use of ACE for all electronic manifest filing.

• Transition period begins: ACE filing of electronic entry and

associated entry summary types 01, 11, 03, 51, 52 with or without

PGA data is encouraged.

• ACE must be used and ACS will no longer be available for filing of all

electronic entries and associated entry summaries. In addition,

electronic FDA, NHTSA, APHIS (Lacey) data must be filed in ACE

and ACS will no longer be available.

• Upon publication of the Final Rule, ACE must be used for filing AMS,

APHIS Core, ATF, CDC, DCMA, DDTC, DEA E&C, EPA, FSIS,

FWS*, NMFS and TTB data. Hybrid submissions will no longer be

allowed. * This requirement for FWS is contingent on FWS having its

regulatory revisions in place by the July 2016 publication of the CBP Final Rule

eliminating hybrid filings.

Mandatory use of ACE for all remaining electronic portions of the

CBP cargo process.

4

Key Dates for ACE Transition

5

January 2015

Electronic import

manifest for air

and export

manifest for

air/ocean/rail

May 1, 2015

ACE mandatory

for all electronic

manifest filings

May 20, 2015

Functionality for Nov. 1 delivered to

CERT environment for trade testing

November 1, 2015

Transition period

begins: ACE filing of

electronic entry and

associated entry

summary types 01, 11,

03, 51, 52 with or

without PGA data is

encouraged

October 1, 2016

ACE mandatory

for all remaining

electronic

portions of the

CBP cargo

process

July 2016

Upon publication of

the Final Rule, ACE

must be used for filing

AMS, APHIS Core,

ATF, CDC, DCMA,

DDTC, DEA E&C,

EPA, FSIS, FWS,

NMFS and TTB data.

Hybrid submissions

will no longer be

allowed

ACE

Mandatory

Dates

Deployment

of Key ACE

Capabilities

20162015

August 2015

Begin rollout of

PGA pilot

July 2016

All remaining

core trade

processing

capabilities

delivered

February 28, 2016

ACE must be used and

ACS will no longer be

available for filing of all

electronic entries and

associated entry

summaries. In addition,

electronic FDA, NHTSA,

APHIS (Lacey) data

must be filed in ACE

February 27, 2015

Deploy remaining

entry/entry summary

types to production

ACE Progress

6

ACE Remaining Deployments

CBP has continued to makestrong progress on the ACEdevelopment schedule

5 of 7 deployments issued

Dates for final 2 deployments are:

Full schedule of development is available on cbp.gov/ace

7http://www.cbp.gov/document/guidance/ace-development-and-deployment-schedule

Deployment F Deployment G

October 31, 2015

January 9, 2016

February 27, 2016

July 2, 2016

ACE at a Glance: Estimated Data for August 2015

8

Requirement: 100% of eligible electronic

entries and associated entry summaries filed

in ACE by February 28, 2016

Cargo Release Entry Summary

Total

Filers

100% Approved

95.3% Approved

3,144

Submission

Rates4.5% 64.5%

Software

Providers100% Certified

95%Certified

36

New to electronic filing?

1. Identify your method of connection:

• Use an approved software provider

• Contract with a service provider

• Develop software in-house

2. Set up connection:

a) Fill out an submit a Letter of Intent

b) Coordinate an assigned client representative

Already an established filer?

Confirm with your software provider, broker or service center about their ability to file cargo release, entry summary or manifest transactions to ACE

Contact your client representative and express your interest to file through ACE

Getting Started with ACE

www.cbp.gov/trade/automated/getting-started

9

Benefits of Filing with ACE

10

Quicker Receipt of Data

Automated Agency Interaction

Reduced Time and Paper Costs

Manifest Submissions

Manifest Submissions

• File electronic truck manifests (include ACE Portal filing)

• Designate authorized partners who can use carrier custodial bonds

• Receive enhanced visibility of cargo status

• Reduce wait time at Ports of Entry

Entry Submissions (Cargo Release)

• Streamline submission of data elements

• Remove requirement to file paper CBP Form 3461

Entry Summary Submissions

• Increase traceability for audit and expedite release via eBond

• Replace paper processes with electronic post summary corrections

• Reduce invoice transmissions through Census Overrides

Exports

• Generate reports of up to 5 years of export data

• Incorporate of Bureau of Industry and Security (BIS) license control updates

• Incorporate Census regulatory changes

Periodic Monthly Statement

• Pay duties & fees on monthly basis

• Consolidate entry summaries for a month on one statement

• Track activity with customized account views

ACE: EDI v Portal

Once data is submitted to CBP, use the ACE Portal to:

Evaluate compliance and monitor daily operations

Access to more than 400 reports

Submit truck import manifests

Monitor data on file with CBP

Filing data with ACE:

Submit import and export data in accordance with ACE technical standards through Electronic Data Interchange (EDI)

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PGA Readiness for ACE CBP and 15 PGAs identified with requirements that must be incorporated into ACE in order to meet development of the Single Window

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Department Agency

Department of Agriculture • Agricultural Marketing Service (AMS)

• Food Safety and Inspection Service (FSIS)

• Animal and Plant Health Inspection Service (APHIS)

Department of Commerce • National Marine Fisheries Service (NMFS)

• Enforcement and Compliance (E&C)

Department of Defense • Defense Contracts Management Agency (DCMA)

Department of Health & Human Services • Centers for Disease Control and Prevention (CDC)

• Food and Drug Administration (FDA)

Department of Homeland Security • U.S. Customs and Border Protection (CBP)

Department of the Interior • Fish and Wildlife Service (FWS)

Department of Justice • Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF)

• Drug Enforcement Administration (DEA)

Department of State • Directorate of Defense Trade Controls (DDTC)

Department of Transportation • National Highway Traffic Safety Administration (NHTSA)

Department of Treasury • Alcohol and Tobacco Tax and Trade (TTB)

Independent Agencies • Environmental Protection Agency (EPA)

PGA Data

Lists of all forms that must be submitted in ACE available at www.cbp.gov/ace

Identified mechanisms for submitting data:

PGA Message Set (EDI Transmission)

Document Image System (DIS)

Rollout of PGA Capabilities

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Partner Government Agencies Pilot Rollout

Milestone

Date

Action

AUG 19th Phase 1: Pilots begin at 12 pilot ports.

SEP 2nd Phase 2: 75 additional ports.

SEP 16th Phase 3: 120 additional ports. Cross

Agency Pilots.

SEP 23rd Phase 4: All ports ready for filings.

OCT 1st Phase 5: All PGA programs.

Phase 5 (Filing for all 10/1 PGAs)

• All Ports

Phase 4 Expanded Piloting)

• All Ports

Phase 3 (Cross Agency Pilots)

• 125 Ports

Phase 2 (Expanded

Piloting)

• 75 Ports

Phase 1 (Controlled

Transactions)

• 12 Ports

ACE Early Adopters Phased Rollout to Full Programmatic Deployment All Programs/All Ports

8/19 9/2 9/16 9/23

Lists all forms that must be submitted in ACE in November and the mechanism:

PGA Message Set (EDI Transmission)

Document Image System (DIS)

Available at www.cbp.gov/ace

14

PGA Forms for ACE

http://www.cbp.gov/document/guidance/ace-november-1-pga-forms

Document Image System (DIS)Overview and Benefits:

The Document Image System (DIS) facilitates automated

submission of documents and specific data by participating

Trade Partners to CBP.

Documents requested for Cargo Release purposes, use DIS

only.

Documents requested for post release purposes, use DIS or

upload via ACE Portal.

Note: An Action ID is required to upload via the ACE Portal. The

Action ID is provided when 2nd UC message is received.

The submitted documents are electronically processed and

securely stored by CBP.

Submitted documents are made available for review by CBP and

Partner Government Agencies (PGAs) via the DIS application.

DIS will facilitate a single automated gateway that will accept

supporting documents that may be needed during the cargo

importation and entry summary processes.

For more information, please refer to the DIS

Implementation Guide:

http://www.cbp.gov/document/forms/dis-implementation-

guide

Additional DIS resources may be found on the Features

page on www.cbp.gov/ace

Trade participants may contact their local Client

Representatives Branch for trade onboarding procedures

for transmitting documents to DIS via ABI.

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DIS Document Transmission MechanismsElectronic Data Interchange (EDI) - The preferred mechanism of document transmission in DIS is via an XML payload transmitted to CBP via any one of three EDI technical mechanisms:

1. Secure FTP,

2. Secure Web Services, or

3. Existing ABI MQ mechanism

Note: EDI is of greater value in a fully automated scenario for technically advanced, high volume trade partners since it is supported by a modern, robust, guaranteed delivery and processing infrastructure

Email - DIS will allow all documents to be transmitted via Email.

Associated meta data is sent in Subject line and Body of email

Note: Email is more suitable in scenarios that are ‘Quick-Easy-And-Interim’; Semi-Automated, and Low-Volume (total email size including all attachments may not exceed 10MB).

Meta-Data - Meta-data is associated data submitted by the trade along with a transmitted document.

Meta-data elements are used to:

Link the document to supporting contextual data

Search for specific documents within DIS

Further describe a transmitted document

Provide specific transactional references for that document (Entry Summary, Bill, etc.)

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ACE on CBP.gov1. Left Navigation:

Getting started

Technical Documentation (CATAIR, IGs, etc.)

ACE Features (Detail on ACE capabilities)

2. Main Column:

Updated with latest news/headlines

Mandatory Dates

3. Gray box at bottom:

What’s New with ACE?

Links to publications

4. Right Navigation:

ACE portal

CSMS

Outreach

Training

FAQs

1

2

3

4

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www.cbp.gov/ace

ACE Support Resources

Technical

For technical support with the

ACE system, functions or

data, please

contact:

ace.support@cbp.dhs.gov

(866) 530-4172

General

For non-technical inquiries

please submit questions to:

askace@cbp.dhs.gov

Electronic Data

Interchange (EDI)

For issues concerning submitting

data to ACE through EDI, please

contact your assigned client

representative. If you don’t have

one please contact:

(571) 468-5500

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•Stay up to date on community events and webinars.

•www.cbp.gov/aceoutreach

Outreach

•Find user guides and online courses on the ACE Portal and system functions.

•www.cbp.gov/trade/ace/training-and-reference-guides

Training

•Receive automatic updates on ACE on: system outages, new capabilities, technical documentation and more.

•http://apps.cbp.gov/csms/csms.asp?display_page=1

Email Alerts (CSMS)

•Answers to some of our most frequent questions on: ACE Portal, manifest filings, cargo release, and more.

•www.cbp.gov/trade/automated/ace-faq

FAQs

ACE Portal Demonstration

19

ACE Secure Data Portal Application

www.cbp.gov/sites/default/files/documents/

ace_portal_app_2013114.pdf

www. cbp.gov/ace

20

ACE Secure Data Portal Website

www. cbp.gov/ace

https://ACE.CBP.DHS.GOV

21

Home Tab

22

Entry Summary CBP Forms

Management of CBP Forms 28, 29, 4647 “Documents required” status messages received

via ABI: UC1 – Electronic invoice

UC2 – Entry summary package

UC3 – Other specific document

23

Uploading Documents

Step 1: Click on Upload Documents

Step 2: Enter the Action # from the ABI

UC2 or UC3 Message

Step 3: Browse the File, Attach the File

and Click on Save

24

Statements

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Blanket Declarations for ACE Entry Summary Filing

Provide Nationwide CBP visibility to: Affidavits of Manufacturer

Importer Certifying Statements

Non-Reimbursement Blanket Statements (Antidumping/Countervailing Duty)

North American Free Trade Agreement (NAFTA) Certificates of Origin

26

Mode of Communication Settings

27

ISF Module

28

MID Search

29

AD/CVD Case Search Results

30

AD/CVD Message Search Results

31

User Access

32

Changing Passwords

33

Exporter Account Creation

34

35

Scenario 1: Applying for a New ACE Exporter Account

36

1. Go to cbp.gov and under the Trade Tab, and under ACE and Automated Systems,

select the option to Apply for an Account.

37

2. On this page, select the option to Fill out an Online Application for an Exporter

Account.

38

3. User needs to follow instructions to complete and submit the required information for

creating an Exporter Account.

3b. Upon a successful submission of the data, the User should see this message.

39

40

41

42

Scenario 2: Creating a Exporter Account from an Existing ACE

Account

43

2. Then, the User can verify the Top Account information and select continue.

44

3. The User will be prompted to provide information for the Exporter account.

45

4. The User will press continue and move on to complete Steps 2, 3 and 4.

46

5. After completing the steps, the User is given a chance to review the information.

47

6. Upon saving the data, the Exporter account has been created.

48

ACE Reports Demonstration

49

Reports Home Tab

50

Documents Tab

51

Key ACE Reports

Multi-Modal Manifest Folder

MMM 9009 In-Bond Details

Report (2 Hour Refresh)

MMM 9017 Manifest Details (2 Hour

Refresh)

MMM 9021 BOL Details – (2 Hour

Refresh)

MMM 9022 BOL Status - (2 Hour

Refresh)

Account Management Reports Folder (DR)

AM 001 Entry Summary Lines by HTS# AM 003 Entry Summary Lines by Filer CodeAM 008 Entry Summary Line Detail ReportAM 068 Entry Summary ReportAM 100 Courtesy Notice of Liquidation Report

Entry Summary Reports Folder

ESM 7001 Entry Summary Census Warning

and Override Report

ESM 7008 Entry Summary Line Detail Report

ESM 7068 Entry Summary Report

ESM 7024 ACE Reject Report

ESM 7025 CBP Form 28, 29, 4647

Status Report

Account Revenue Folder

AR 007 Periodic Monthly

Statement Quickviews (Broker and

Importer)

AR 007 Periodic Statement Detail

52

Running a Standard ESM –7068 Entry Summary Report

53

ESM – 7068 Entry Summary Report Prompts Screen

54

Standard ESM – 7068 Entry Summary Report

55

Saving, Printing and Exporting a Standard ESM – 7068 Entry Summary Report

56

ESM – 7068 Entry Summary Report

57

Modifying a Standard ESM – 7068 Entry Summary Report

58

Modifying the ESM – 7068 Entry Summary Report

59

Switching to “Design” Mode and Adding Data Objects to the Query Panel

60

Removing Entry Summary Source Code from ESM – 7025 CBP Form 28,29, and 4647 Report

61

Using Wildcards and Query Filter Conditions in the AM – 068 Entry Summary Report

62

Modified ESM – 7068 Entry Summary Report Prompts Screen

63

Adding Data Objects to the Table of the Modified ESM – 7068 Entry Summary Report

64

Saving, Printing and Exporting a Modified Report

65

Exporter Reports

66

67

Reports – Document Tab

AES Trade Export Reports

68

Trade Export Tab - Summary

69

AES – 201 Filer Transactions Report

Prompts

70

AES – 202 USPPI Transactions Report

Prompts

71

AES – 203- USPPI Agent-Filed Routed

Transactions Reports

Prompts

Questions?askace@cbp.dhs.gov