accounts payable setups end to end
DESCRIPTION
This document is the complete setup for acccounts payable module, use this with conjunction with the previous Oracle MOAC document which i have uploaded. Creation of bank and making manual and automated payments included in the document.TRANSCRIPT
ACCOUNT PAYABLES
CHAPTER-1
MANUAL INVOICES
1.1CREATE ONE MANUAL INVOICE
GO TO THE
N: INVOICEENTRYINVOICES
GIVE THE HEADER INFORMATION LICK
OPERATING UNIT BAJAJ HYD MFG
TYPE STANDARD
TRADING PARTNAR BAJAJ SUPPLIER
1
INVICE DATE CURRENT DATE
INVOICE NUMBER MAN-1
INVOICE AMOUNT 2000
THEN CLICK ON LINES TAB
AMOUNT 2000
CLICK ON DISTRIBUTIONS
2
GIVE AMOUNT2000
ACCOUNT01.01.7530.01.00
SAVE AND CLOSE THE DISTRIBUTION WINDOW
3
CLICK ON GENERAL TAB
STATUS NEVER VALIDATED
CLICK ON ACTION…1
4
SELECT VALIDATE CHECK BOX AND SAY OK
5
THE STATUS VALIDATED
THEN CLICK ON ACTIONS…1
6
SELECT CREATE ACCOUNTING CHECK BOX AND DRAFT
THEN CLICK ON OK
SAY OK
7
AGAIN CLICK ON ACTIONS…1
8
SELECT CREATE ACCOUNTING CHECK BOX AND FINAL
THEN CLICK ON OK
SAY OK
9
CHAPTER-2
INVOICE USING DISTRIBUTION SET
WE HAVE 2 TYPES DISTRIBUTION SETS
1. STANDARD DISTRIBUTION SET2. SKELETON DISTRIBUITON SET
1. CREATE STANDARD DISTRIBUTION SET
N: SETUPINVOICEDISTRIBUTION SET
GIVE OPERATING UNIT BAJAJ HYD MFG
NAME BAJAJ DISTRIBUTION SET
10
NAM % ACCOUNT
1 90 01.01.1530.01.00
2 5 01.01.7220.01.00
3 5 01.01.5050.01.00
SAVE AND CLOSE
2. CREATE SKLETION DISTRIBUTION SET
NSETUPINVOICEDISTRIBUTION SET
OPERATING UNITBAJAJ HYD MFG
NAME BAJAJ SKELETON DISTRIBUTION SET
11
NUM % ACCOUNT
1 0 01.01.1520.01.00
2 0 01.01.7220.01.00
SAVE AND CLOSE
2.1CREATE ONE INVOICE USING DISTRIBUTION SET
N: INVOICEENTRYINVOICES
OPERATING UNIT BAJAJ HYD MFG
TYPE STANDARD
TRADING PARTNAR BAJAJ SUPPLIER
12
INVICE DATE CURRENT DATE
INVOICE NUMBER MAN-3
INVOICE AMOUNT 3000
DISTRIBUTION SET BAJAJ DISTRIBUTION SET
CLICK ON LINES TAB
13
GIVE AMOUNT3000
CLICK ON DISTRIBUTION
14
THE ACCOUNTS AUTOMATICALLY GENERETED
CLOSE DISTRIBUTION WINDOW
15
THE STATUS NEVER VALIDATED
CLICK ON ACTIONS…1
16
SELECT VALIDATE AND SAY OK
17
NOW THE STATUS VALIDATED
CLICK ON ACTIONS…1
18
SELECT CREATE ACCOUNTING CHECK BOX AND DROFT THEN CLICK ON OK
SAY OK
19
CLICK ON ACTIONS…1
20
SELECT CREATE ACCOUNTING CHECK BOX ANS FINAL THEN CLICK ON OK
SAY OK AND CLOSE IT
2.2CREATE INVOICE USING SKELETON DISTRIBUTION SET
N: INVOICEENTRYINVOICE
21
OPERATING UNIT BAJAJ HYD MFG
TYPE STANDARD
TRADING PARTNAR BAJAJ SUPPLIER
INVICE DATE CURRENT DATE
INVOICE NUMBER MAN-4
INVOICE AMOUNT 5000
22
DISTRIBUTION SET BAJAJ SKELETON DISTRIBUTION
THEN CLICK ON LINES TAB
23
AMOUNT5000
CLICK ON DISTRIBUTIONS
24
THE ACCOUNTS IS AUTOMATICALLY GENARETED
GIVE THE AMOUNTS EQUAL TO LINE TOTAL
25
TYPE AMOUNT
ITEM 3000
ITEM 2000
SAVE AND CLOSE THE DISTRIBUTION WINDOW
26
GO TO ACTION…1 SELECT VALIDATED AND
CREATE ACCOUNTING
o DROFTo FINAL
27
2.3 ENTER AN INVOICE FOR A FIXED ASSETS
N: INVOICEENTRYINVOICES
OPERATING UNIT BAJAJ HYD MFG
TYPE STANDARD
TRADING PARTNAR BAJAJ SUPPLIER
INVICE DATE CURRENT DATE
INVOICE NUMBER MAN-5
INVOICE AMOUNT 40000
CLICK ON LINES TAB
28
AMOUNT40000
29
SELECT TRACK AS ASSET CHECK BOX
THEN CLICK ON DISTRIBUTIONS
30
GIVE AMOUNT40000
ACCOUNT01.01.1570.01.00
31
GO TO ACTION…1 SELECT VALIDATE AND
o CREATE ACCOUNTING DROFT FINAL
32
2.4 CREATE A FREIGHT DISTRIBUTION
N: INVOICEENTRYINVOICES
OPERATING UNIT BAJAJ HYD MFG
TYPE STANDARD
TRADING PARTNAR BAJAJ SUPPLIER
INVICE DATE CURRENT DATE
INVOICE NUMBER MAN-8
INVOICE AMOUNT 10000
TERMS IMMEDIATE
CLICK ON LINES TAB
33
TYPE AMOUNT PRORATE ACROSS ALL ITEM LINES
ITEM 9000 ---
FREIGHT 1000 SELECT
SELECT ITEM LINE CLICK ON DISTRIBUTIONS
34
ACCOUNT 01.01.7530.01.00
SAVE AND CLOSE DISTRIBUTION WINDOW
35
SELECT FREIGHT LINE CLOCK ON ALLOCATION
36
SAY OK
37
CLICK ON ACTION…1
SELECT
o VALIDATE o CREATE ACCOUNTING
DRAFT FINAL
2.5 CREATE ALLOCATE FREIGHT CHARGES
N: INVOICEENTRYINVOICES
38
OPERATING UNIT BAJAJ HYD MFG
TYPE STANDARD
TRADING PARTNAR BAJAJ SUPPLIER
INVICE DATE CURRENT DATE
INVOICE NUMBER INV-8
INVOICE AMOUNT 20000
TERMS IMMEDIATE
CLICK ON LINES TAB
39
TYPE AMOUNT
ITEM 12000
FREIGHT 5000
MISCELLANEOUS 3000
SELECT ITEM CLICK ON DISTRIBUTIONS
40
GIVE AMOUNT 12000
ACCOUNT 01.01.7110.01.00
SAVE AND CLOSE DISTRIBUTION WINDOW
41
SELECT FREIGHT SELCET CHECK BOX IN THIS LINE
42
PROATE ACROSS ALL ITEM LINES
AND CLICK ON ALLOCATION
43
CLICK ON SELECT/UNSELECT ALL
THEN SAY OK
44
SELECT MISCELLINIOS LINE
45
SELECT MISCELLANEOUS LINE THEN CLICK ON DISTRIBUTIONS
CLICK ON ALLOCATIONS
46
SELECT THE CHECK BOX ANS SAY OK
CLICK ON ACTIONS…1
SELSCT
o VALIDATEo CREATE ACCOUNTING
DRAFT FIANL
47
2.6 CREATE A SCHEDULED PAYMENT INVOICE
N: INVOICEENTRYINVOICES
OPERATING UNIT BAJAJ HYD MFG
TYPE STANDARD
TRADING PARTNAR BAJAJ SUPPLIER
INVICE DATE CURRENT DATE
INVOICE NUMBER MAN-9
INVOICE AMOUNT 8000
DISTRIBUTION SET BAJAJ DISTRIBUTION SET
TERMS IMMEDIATE
CLICK ON LINES TAB
48
GIVE AMOUNT 8000
QUANTITY INVOICED20
UOM Each
UNIT PRICEAUTOMATIC COMING
CLICK ON SCHEDULED PAYAMENTS TAB
49
METHOD ELECTRONIC
SAVE AND
VALIDATE CREATE ACCOUNTING
DRAFT FIANL
50
2.7 CANCAL AN INVOICE
N: INVOICEENTRYINVOICES
PRESS CTRL+F11
51
SELECT ANY ONE INVOICE FOR CANCAL
AM SELECTING INVOICE NUMBER MAN-1
52
GO TO ACTIONS…1
53
SELECT CANCEL INVOICES THEN SAY OK
54
SAY OK
55
THE STATUS IS CANCELLED
56
2.8 REVERSE INVOICE DISTRIBUTIONS
N: INVOICEENTRYINVOICES
PREES CTRL+F11
SELECT ANY ONE INVOICE LINE
AM SELECT INVOICE NUMBER MAN-5
CLICK ON LINES TAB
57
CLICK ON DISTRIBUTIONS
58
SELECT REVERSE 1
59
SAY OK
60
THE SECOND LINE IWILL BE AUTOMATIC GENARETED
SELECT NEXT LINE
61
SAVE AND CLOSE THE DISTRIBUTION INDOW
62
GO TO ACTIONS…1
VALIDATE CREATE ACCOUNTING
DRAFT FINAL
63
2.9 INVOICE MATCH TO PURCHASE ORDERS
N: INVOICEENTRYINVOICES
OPERATING UNIT BAJAJ HYD MFG
TYPE STANDARD
PO NUMBER 100
TRADING PARTNAR BAJAJ SUPPLIER
INVICE DATE CURRENT DATE
INVOICE NUMBER MATCH-2
INVOICE AMOUNT 8000
DISTRIBUTION SET BAJAJ DISTRIBUTION SET
TERMS IMMEDIATE
64
CLICK ON MATCH
NUM101 CLICK ON FIND
65
SELECT CHECK BOX
CLICK ON MATCH
66
GO TO ACTIONS…1
VALIDATE CREATE ACCOUNTING
DRAFT FINAL
67
THE STATUS VALIDATED
ACCOUNTED YES
HOW TO SEE THE ACCOUNT TRANSACTION
GO TO TOOLSVIEW ACCOUNTING EVENTS
CLICK ON VIEW JOURNAL ENTRIES
68
CLICK ON CIEW T-ACCOUNT
69
CLOSE IT
2.10 CREATE A SPECIAL CALENDAR
N: SETUPCALENDARSPECIAL CALENDAR
70
SAVE AND CLOSE
2.11 CREATE A RECURRING INVOICE
N: INVOICEENTRYRECURRING INVOICE
GIVE OPERATING UNIT BAJAJ HYD MFG
SUPPLIER NAME BAJAJ SUPPLIER
CALENDEAR NAME BAJAJ SPE CAL
NUMBER OF PERIODS 6
71
FIRST JAN-14
INVOICE DEFINITION TAB
NUMBER BAJAJ RENT
LINE DEFINITION TAB
GIVE NAME BAJAJ DISTRIBUTION SET
CLICK ON ACCOUNTS TAB
72
GIVE FIRST AMOUNT 3000
CLICK ON INVOICE DEFINITION AGAIN
73
NUMBER OF INVOICES 6
CLICK ON CREATE RECURRING INVOICES
74
SAY OK AND CLOSE
GO TO INVOICEENTRYINVOICES
PRESS F11 (OR) FN+F11
75
PRESS CTRL+F11
76
THE RECURRING INVOICES IS CREATED. TOTAL 6 MONTHS OF INVOICES IS CREATED
THEN CLOSE IT
2.12 CALCULATE A SUPPLIER BALANCE
N: INVOICEINQUIRYBALANCES
77
GIVE NAME BAJAJ SUPPLIER
THEN CLICK ON CALCULATE BALANCE OWNED
GIVE OPERATING UNIT BAJAJ HYD MFG
THEN CLICK ON CALCULATE
78
UNPAID AMOUNT144000
BALANCE OWNED144000
NUMBER OF INVOICES17
VIEW THE DETAILS ANC CLOSR IT.
2.13 PLACE A HOLD ON AN INVOICES
N: INVOICEENTRYINVOICES
PRESS CTRL+F11
79
SELECT WHAT YOU HAVETO DO BY HOLD THAT TRANSACTION LINE WILL BE SELECT
AM SELECTING INVOICE NUM MAN-9
CLICK ON HOLDS TAB
80
GIVE HOLD NAME AMOUNT
SAVE AND CLICK ON GENERAL TAB
81
HOLDS 1
CLOSE THIS WINDOW
82
2.14 RUN THE INVOICE HOLDS REPORTS
STEP-1SUBMIT THE MATCHING HOLD DETAILS REPORTS
THIS IS A PO MATCHING INVOICE. WE ARE ASSIGN ANY MATCHING PO INVOICE THAT INVOICES WE ARE ASSIGN HOLD THAT INFORMATION WILL BE HOW MANY INVOICE HOLD ARE AVAILABLE THAT INFORMATION CHOUSING.
VIEWREQUESTS
SELECT REQUESTS
CLICK ON SUBMIT A NEW REQUEST
83
SELECT SINGLE REQUEST SAY OK
NAME MATCHING HOLD DETAIL REPORT
OPERATING UNIT BAJAJ SUPPLIER
SUPPLIER NAME BAJAJ SUPPLIER
CLICK ON OK
84
CLICK ON SUBMIT
SAI NO
85
CLICK ON FIND AND REFRESH DATA AND CLOSE IT
STEP-2SUBMIT THE INVOICE ON HOLD REPORT
IT IS GET ONLY MANUVAL INVOICE HOLDS CHOSING.
VIEWREQUESTSUBMIT NEW REQUESTSINGLE REQUEST
86
GIVE NAME INVOICE ON HOLD REPORT
OPREATING UNITBAJAJ HYD MFG
TRADING PARTNER BAJAJ SUPPLIER
CLICK ON OK AND SUBMIT
87
CLICK ON FIND
CLICK ON REFRESH DATA
88
2.15 SETUP AN INVOICE BATCH
GO TO BAJAJ SYS
RESPONSIBILITIEBAJAJ AP
PROFILE NAME AP: Use Invoice Batch Controls
CLICK ON FIND
SAVE AND CLOSE
GO TO BAJAJ AP
N: INVOICEENTRYINVOICE BATCHES
89
SAVE AND CLOSE IT
2.16 CREATE FOLDER FORMS FOR THE INVOICE HEADER AND LINES REGIONS1
GO TO N: INVOICEENTRYINVOICE BATCHES
QWERY OUR BATCH NAME
90
CTRL+F11
91
CLICK ON INVOICES
92
GO TO FOLDERSAVE AS
93
GIVE FOLDER NAME AND NAVER THEN CLICK ON OK
CREATE ONE INVOICE
94
AFTER CREATING THE INVOICE CLOSE THE FORM
2.17CREATE INVOIE IN INVOICES BATCHES
N: INVOICEENTRYINVOICE BATCHES
FRST QWERY OUR INVOICE BATCH
95
CLICK ON INVOICES
96
WE HAVE CREATE MORE THEN INVOCES IN BATCH INVOICE. AT A TIME ALL INVOICE ARE VALIDATE AND CREATE ACCOUNTING.
CLOSE THE INVOICE WINDOW
97
CLISK ON VALIDATE 1 (AT A TIME ALL BATCH INVOICES ARE VALIDATED)
98
SAY OK
99
SAY OK AND CLICK ON CREATE ACCOUNTING
100
SAY OK AND CLOSE THE INVOICE BATCH WINDOWAGAIN QWERY OUR INVOICE BATCH
101
CLICK ON INVOICES
102
ALL INVOICES ARE VALDATED
CLOSE THE FORM
103
CHAPTER-3
PAYMENTS
STEP-1: CREATE INTERNAL BANK ACCOUNT
GO TO BAJAJ CM
N: SETUPBANKSBANKS
CLICK ON CREATE
104
COUNTRY INDIA
BANK NAME BAJAJ BANJ FOR AP
BANK NUMBER00292828
CLICK ON SAVE AND NEXT
105
CLICK ON CREATE FOR BANK ADDRESSES
GIVE THE ADDRESS DETAILS AND CLICK ON APPLY
106
CLICK ON FINISH
CLICK ON BANK BRANCHES ON TOP
107
CLICK ON CREATE
CLICK ON CONTINUE
108
GIVE BRANCH NAME BAJAJ BANK BRANCH FOR AP
THEN CLICK ON FINISH AND CLOSE IT
109
WE ASSIGN OWER LEGAL ENTITY IN USER MANAGEMENT
USER NAMEsysadmin
PASSWORDsysadmin
USER NAMEsysadmin
PASSWORDsysadmin
CLICK ON LOGIN
SELECT USER MANAGEMENT
110
CLCIK ON ROLES & ROLE INHERITANCE
NAME BAJAJ CM
APPLICATION CASH MANAGEMENT
CLICK ON GO
111
SELECT UPDATE
CLICK ON SECURITY WIZARDS
112
CLICK ON SAVE AND PROCEED
SELECT CE UMX SECURITY WIZARD CLICK ON RUN WIZARD
CLCIK ON ADD LEGAL ENTITIES
113
NAME BAJAJ% THEN CLICK ON GO
SELECT OWER LEGAL ENTITY
AND CLICK ON SELECT
SELECT ALL CHECK BOXES
THEN CLICK ON APPLY
114
CLICK ON APPLY AND CLOSE LOGOUT
LOGIN OWER USER AND GO TO BAJAJ CM
CREATE A BANK ACCOUNT
N: SETUPBANKSBANK ACCOUNTS
CLICK ON CREATE
115
GIVE BRANCH NAME BAJAJ BRANCH FOR AP
THEN CLICK ON CONTINUE
GIVE BANK ACCOUNT OWNER BAJAJ LEGAL ENTITY
ACCOUNT USE
PAYABLES RECEIVABLES
THEN CLICK ON NEXT
116
GIVE ACCOUNT NAME BAJAJ AP DISBURSHMENT
ACCOUNT NUMBER BAJAJ00029
CHECK DIGIT 100000
CURRENCY USD
MULTIPLE CURRENCIES ALLOWED
DESCRIPTION CASH DISBUSHMENT ACCOUNT
CLICK ON SAVE AND NEXT
117
GIVE THE PAYABLES CONTROLS TAB DETAILS
118
CLICK ON SAVE AND NEXT
CLICK ON ADD ORGANIZATION ACCESS
SELECT PAYABLES, AND RECEVABLES CHECK BOX
119
ORGANIZATION BAJAJ HYD MFG (GIVE OWER OPERATING UNIT)
THEN CLICK ON CONTINUE
VERIFY THE ALL ACCOUNTS AND CLICK ON APPLY
120
AGIN CLICK ON ADD ORGANIZATION ACCESS
GIVE THE OPTIONS AND CLICK ON CONTINUE
121
VERIFY THE DETAILS AND CLICK ON APPLY
122
AGIN CLICK ON ADD ORGANIZATION ACCESS ADD OPERATING UNIT
GIVE DETAILS AND CLICK ON CONTINUE
123
VERIFY THE DETAILS AND CLISK ON APPLY
124
THEN FINALLY CLICK ON SAVE AND NEXT
SELECT CREATE CONTACT
125
GIVE THE CONTACT PERSON DETAILS AND CLICK ON APPLY
SELECT THE CONTACT LINE AND CLICK ON FINISH
126
SELECT THE BANK LINE CHECK BOX AND CLICK ON MANAGE PAYMENT DOCUMENTS
CLCIK ON CREATE
127
GIVE NAME BAJAJ AP CHECK STOCK
PAPER STOCK TYPE PRENUMBERED STOCK
FORMATE EXTERNAL CHECK FORMAT
FIRST AVILABLE DOCUMENT NUMBER 1000
LAST “ “ “ 1100
CLICK ON APPLY
128
CLOSE THIS WONDOW
REVIEW THE BANK ACCOUNT
GO TO BAJAJ AP
N: OTHERREQUESTSRUNSINGLE REQUEST
GIVE THE NAME BANK ACCOUNT LISTING
OPERATING UNIT BAJAJ HYD MFG
SAY OK AND SUBMIT
129
CLICK ON YES FOR ADD OTHER OPERATING UNIT
GIVE THE NAME BANK ACCOUNT LISTING
OPERATING UNIT BAJAJ BNGL MFG
130
SAY OK AND SUBMIT
CLICK ON YES FOR ADD ANOTHRT OPERATING UNIT
GIVE THE NAME BANK ACCOUNT LISTING
OPERATING UNIT BAJAJ BNGL MFG
131
SAY OK AND SUBMIT
CLICK ON NO
GO TO VIEWREQUESTFIND
THE STATUS HAS BEEN COMPLETED
THEN CLOSE IT
132
STEP-2CREATE A EXTERNAL BANK ACCOUNT
N: SUPPLIERENTITY
QWERRY OWER SUPPLIER
GIVE SUPPLIER NAME BAJAJ
THEN CLICK ON GO
133
SELECT BANK DETAILS TAB
134
CLISK ON CREATE
135
GIVE THE CONTRY INDIA
ALLOW INTERNATIONAL PAYAMENTS
BRANCH NAME BAJAJ BRANCH FOR AP
ACCOUNT NUM00001110
CHECK DIGITS 100000
ACCOUNT NAME Mr. PRASHANT KUMAT RAI
CURRENCYUS DOLLAR
CLICK ON APPLY
136
GIVE SELECT ACCOUNT ASSIGNMENT LEVEL SITEBAJAJ HYD MFG
CLICK ON GO
137
CLICK ON ADD
CLICK ON GO AND CELECT A CONTACT NAME LINE THEN CLICK ON SELECT
138
CLICK ON SAVE
AGIN SELECT ACCOUNT ASSIGNMENT LEVEL SITEBAJAJ PUNE MFG
CLICK ON GO
139
CLICK ON ADD
CLICK ON THEN SELECT A CONTACT NAME LINE THEN CLICK ON SELECT
140
CLICK ON SAVE
141
AGIN SELECT ACCOUNT ASSIGNMENT LEVEL SITEBAJAJ BNGL MFG
CLICK ON GO
142
CLICK ON ADD
CLICK ON GO SELECT A CONTACT LINE CHECK BOX AND CLICK ON SELECT
143
CLICK ON SAVE AND CLOSE THE SUPPLIER WINDOW
144
CHAPTER-4
PAYMENT PROCESS MANAGER
4.1 CREATE PAYMENT PROCESS MANAGER
N: PAYMENTENTERPAYMENTS MANAGER
CLICK ON TEMPLATE
CLICK ON CREATE
145
THEN CLICK ON PAYMENT ATTRIBUTES TAB
146
CLICK ON PROCESS AUTOMATION
CLICK ON APPLY
147
CLICK ON PAYMENT PROCESS REQUESTS
CLICK ON SUBMIT SINGLE REQUEST
148
CLICK ON PAYMENT ATTRIBUTES
149
CLICK ON SUBMIT
THEN CLOSE THIS WINDOW
THEN GO TO
150
VIEWREQUESTFIND
CLICK ON REFREAH DETA
NOW VERIFY THE STATUS
N: PAYMANTSENTRYPAYMENTS MANAGER
CLICK ON NEED ACTION1
151
CLICK ON “BAJAJ PAYMENT PROCESS FOR ALL”
152
CLICK ON 64,000 WE CAN SEE ALL [AYMENT DOCUMENTS
153
154
CLOSE IT
RUN THE CONCURRENT MANAGER
N: OTHERREQUESTSINGLE REQUESTOK
SAY ON AND SUBMIT IT.
155
NO GO TO VIEWREQUESTFIND
CLICK ON VIEW OUTPUT
156
YOU CAN SEE THE STATUS
157
4.2 CREATE A MANUAL PAYMENTS
CREATE A INVOICE USING A DISTRIBUTION SET
VALIDATE, CREATE ACCPUNT
DROFT FINAL
NO GO TO N: PAYMENTENTRYPAYMRNTS
TYPE MANUAL
OPERATING UNIT BAJAJ HYD MFG
PAYMENT DATE CURRENT DATE
PAYMENT METHOD CHECK
158
BANK ACCOUNT BAJAJ BANK FOR PAYMENTS
PAYMENT PROCESS PROFILE LONG CHECK FORMANT
CLICK ON ENTER/ADJUST INVOICE
GIVE INVOICE NUMBER MAN-10
SAVE AND CLOSE THE SELECT INVOICE WINDOW
159
GO TO ACTION…1
160
CREATE ACCOUNTING
DROFT
161
SAY ON AND CLICK ON ACTION…1
162
CREATE ACCOUNTING
FINAL
SAY OK
163
SAY OK AND CLOSE
NOW GO TO N: INVOICEENTRYINVOICES
QWERRY OUR INVOICE NUMBERMAN-10
164
THE INVOICE IS AMOUNT PAID.
CLOSE IT.
4.3 CREATE A QUICK PAYMENT
CREATE A ONE INVOICE AND VALIDATE AND CREATE ACCOUNTING IT.
INVOICE NUMBAR MAN-11
N: PAYMENTSENTRYPAYMENTS
165
TYPE QUICK
OPERATING UNIT BAJAJ HYD MFG
PAYMENT DATE CURRENT DATE
PAYMENT METHOD CHECK
BANK ACCOUNT BAJAJ BANK FOR PAYMENTS
PAYMENT PROCESS PROFILE LONG CHECK FORMANT
CLICK ON ENTER/ADJUST INVOICE
166
SAVE AND CLOSE THE SELECT INVOICE WINDOW.
167
GO TO ACTION
o CREATE ACCOUNTION DROFT FINAL
GO TO N: INVOICEENTRYINVOICES
QWERRY INVOICE NUMBERMAN-11
168
THE INVOICE AMOUNT PAID
THEN CLOSE IT
4.4 PLACE A STOP ON A PAYMENT
N: PAYMENTSENTRYPAYMENTS
169
VIEWFIND
170
FIND IT
171
SELECT QUICK LINE
GO TO ACTION
172
SELECT CHECK BOX FOR INITIATE STOP
SAY OK
173
SAY OK
THEN CLICK ON PAYMENT OVERVOEW
174
STATUS STOP INITIATION
4.5 VOID AND RE-ISSUE A QUICK PAYMENT
GO TO PAYABLE OPTION
N: SETUPOPTIONSPAYABLE OPTIONS
QWERRY OUR OPERATING UNIT
GO TO PAYMENT TAB
175
N: PAYMENTENTRYPAYMENTS
GO TO VIEWFIND
176
GIVE AMOUNT 40000
FIND IT
177
SELECT TYPEQUICK LINE PAYMENT TRANSACTION
GO TO ACTION…1
178
SELECT INITIATE STOP CHECK BOX
SAY OK
179
CLICK ON PAYMENT OVERVIEW
180
THE STATUS IS NEGOTIABLE
THEN CLOSE IT
4.6 VOID A PAYMENT IN PAYMENTS MANAGER
N: INVOICE ENTRY INVOICE
181
CREATE ONE INVOICE AND VALIDATE, CREATE ACCOUNTING {DROFT, FINAL}
THE INVOICE NUMBER MAN-14
GO TO ACTION…1
182
SELECT PAY IN FULL CHECK BOX AND SAY OK
PAYMENT WINDOW WILL BE OPEN
183
FILL THE ALL VALUS
AND CLISK ON ACTION…1
CREATE ACCOUNTING
DROFT
FINAL
184
NOW GO TO PAYMENSENTRYPAYMENTS PROCESS MANAGER
CLICK ON PAYMENTS
185
GIVE PAYEEBAJAJ SUPPLIER
PAPER DOCUMENT NUMBER2007
CLICK ON GO
THE PAYMENT LINE WILL BE GENERATED. CLICK ON AMOUNT33000
186
CLICK ON RETURN TO PAYMENTS IT IS IN PENDING
187
4.7 ENTER A CREADIT MEMO AND RECORD A REFUND
FIRST CREATE A ONE CREADIT MEMO INVOICE
N: INVOICEENTRYINVOICES
OPERATING UNITBAJAJ HYD MFG
TYPECREDIT MEMO
TREADING PARNARBAJAJ SUPPLIER
INVOICE DATECURRENT DATE
INVOICE NUMBERCM-1
INVOICE AMOUNT <20000> (-20000)
DISTRIBUTION SETBAJAJ DISTRIBUTION SET
TERMSIMMEDIATE
188
CLICK ON LINES TAB
AMOUNT-20000
CLICK ON DISTRIBUTIONS
189
SAVE AND CLOSE THE DISTRIBUTION WINDOW
190
CLICK ON ACTION…1
VALIDATE
CREATE ACCOUNTING
DROFT
FINAL
191
GO TO ACTION…1 SELECT THE CHECK BOX FOR PAY IN FULL SAY OK
192
TYPEREFUND
OUBAJAJ HYD MFG
TRADING PARTNERBAJAJ SUPPLIER
PAYMENT DATECURRENT DATE
BANK ACCOUNTBAJAJ AP DISBURSHMENT
PAYMENT PROCESS PROFILELong Check Format
SAVE IT
193
CLICK ON INVOICE OVERVIEW
194
GO TO NAVIGATOR
4.8 CREATE A PREPAYMENT INVOICE
GO TO N: INVOICEENTRYINVOICES
195
OPERATING UNITBAJAJ HYD MFG
TYPEPREPAYMENT
TREADING PARNARBAJAJ SUPPLIER
INVOICE DATECURRENT DATE
INVOICE NUMBERPP-1
INVOICE AMOUNT 2000
DISTRIBUTION SETBAJAJ DISTRIBUTION SET
TERMSIMMEDIATE
PREPAYMENT TYPETEMPORARY
SETTLEMENT DATECURRENT DATE
CLICK ON LINES TAB
196
CLICK ON DISTRIBUTIONS
AFTER CLOSEING THE DISTRIBUTION WINDOW
GO TO ACTION…1
o VALIDATE
197
THE STATUS IS UNPAID
GO TO ACTION…1
o PAY IN FULL
198
FILL TE ALL DETAILS
SAVE
199
CLOSE THE FORM
THEN GO TO N: INVOICEENTRYINVOICES
QWERY OUR PREPAYMENT INVOICE
200
CTRL+F11
201
THE STATUS ISAVAILABLE
CLOSE IT
4.9 APPLY A PREPAYMENT
GO TO N: INVOICEENTRYINVOICES
202
SAY OK
203
OPERATING UNITBAJAJ HYD MFG
TYPESTANDARD
TREADING PARNARBAJAJ SUPPLIER
INVOICE DATECURRENT DATE
INVOICE NUMBERPP-2
INVOICE AMOUNT 2000
DISTRIBUTION SETBAJAJ DISTRIBUTION SET
TERMSIMMEDIATE
PREPAYMENT TYPETEMPORARY
SETTLEMENT DATECURRENT DATE
CLICK ON LINES TAB
204
CLICK ON DISTRIBUTION
THEN GO TO ACTION…1
o VALIDATEo CREATE ACCOUNTING
DROFT FINAL
GO TO ACTION…1
205
SELECT CHECK BOX FOR APPLY/UNAPPLY PREPAYMENT
SAY OK
206
SELECT THE LINE CHECK BOX
CLICK ON APPLY/UNAPPLY
207
CLOSE THE APPLY/UNAPPLY WINDOW
208
AMOUNT IS PAID
STATUS ISNAVER VALIDATED
GO TO ACTION…1 VALIDATE IT
GO TO NAVIGATOR
209
CHAPTER-5
AUTOMATIC INVOICE
5.1 CREATE ONE NEW SUPPLIER
CLICK ON CREARE SUPPLIER
210
CLICK ON APPLY
THEN CLICK ON ADDRESS BOOK
CREATE A ADDRESS
THEN CLICK ON PURSHASING TAB
211
CLICK ON SELF BUILDING TAB IN PURCHASING
212
CLICK ON SAVE
213
CLICK ON PAYMENT DETAILS TAB
214
CLICK ON SAVE
THEN CLICK ON INVPICE MANAGEMENT TAB
215
SAVE AND CLOSE.
216
NOW GO TO SYS ADMIN
ASSIGN PROFILE OPTION
CLICK FIND
217
SAVE AND CLOSE.
NOW CREATE A PURSHASE ORDER
DO TO BAJAJ PO
218
N: PURCHASE ORDERPURCHASE ORDER
CLICK ON TERMS
219
CLOCE AND CLICK ON SHIPMENTS
220
CLICK ON DISTRIBUTIONS
221
SAVE AND APPROVE IT
222
CLOSE IT.
223
NOW GO TO VIEWREQUEST
CLOSE IT
NOW GO TO BAJAJ AP
N: INVOICESENTRYINVOICES
THE INVOICE IS AUTOMATICALLY CREATED
QWERRY INVOICE NUMBERERS%
224
CTRL+F11
225
GO TO ACTION
VALIDATE AND CREATE ACCOUNTION
DROFT FINAL
THEN CLOSE THE FORM.
NOW GO TO BAJAJ SYS
GIVE PROFILE OPTION
N: SYSTEMPROFILE
226
CLICK ON FIND
227
SAVE AND CLOSE
228
NOW CREATE A PO WITH 4-WAY MATCHING OF THE INSPECTION REQUERED
CLCIK ON SHIPMENT
229
SELECT MATCH APPROVE LEVEL 4-WAY
THEN CLICK ON DISTRIBUTION
230
SAVE AND APPROVE IT
231
THE PO IS APPROVED. THEN CLOSE IT
GO TO N: RECEIVINGRECEIPTS
232
CLICK ON FIND IT
233
SAVE AND COPY RECEIPT NUMBER
GO TO N: RECEIVINGRECEIVING TRANSACTION
234
CLICK ON FIND
235
SELECT THE BOX AND CLICK ON INSPECT
236
CLICK ON OK AND SAVE CLOSE THE FORM
RE-OPEN THE SAME FORM
237
CLICK ON FIND
238
SELECT BOTH THE LINES AND SAVE THR RECORD
NOW GO TO N: RECEIVINGRETURNS
239
CLICK ON FIND
240
SAVE AND CLOSE
NOW GO TO RECEIVINGRECEIPT
241
CLICK ON FIND
SELECT CHECK BOX AND SAVE AND CLOSE
NOW GO TO VIEWREQUESTFIND
242
CLOSE IT
GO TO BAJAJ AP
N: INVOICEENTRYINVOICES
QWERRY THE INVOICES
243
CTRL+F11
244
THE INVOICE IS AUTOMATICALLY CREATED
NOW GO TO ACTION
o VALIDATEo CREATE ACCOUNTING
DROFT FINAL
245