accounts payable process checkup...take our quick, interactive ap self-assessment to find out. in...
TRANSCRIPT
1© 2021 SAP SE or an SAP affiliate company. All rights reserved.
v
Accounts Payable Process Checkup
Identify your risks and opportunities for growth with our interactive scorecardInteractive Sorecard | Higher Education
v
2© 2021 SAP SE or an SAP affiliate company. All rights reserved.
Don’t Let an Outdated Invoice Process Hold You BackToday’s higher education environment demands a streamlined, modern invoicing and Accounts Payable (AP) process. Not only can it improve engagement with staff, students, and vendors, it can help you overcome compliance and regulatory hurdles, improve efficiency, and increase visibility into spend.
Yet many institutions continue to lag behind, relying on cumbersome manual processes or patchwork solutions that don’t go far enough. The risks of doing nothing — from fraud and misuse to failing regulatory compliance — are too great to ignore any longer.
Where is your institution thriving and where is it falling short? Take our quick, interactive AP Self-Assessment to find out. In the following interactive scorecard, you can score your AP process across these five categories (Adobe Acrobat recommended):
HERE’S THE BOTTOM LINE: NO MATTER WHERE YOUR AP PROCESS IS TODAY, THERE’S ALWAYS ROOM TO GROW.
Strategic Alignment
Ownership & Accountability
Process Visualization
Change Management
Measurement & Controls
© 2021 SAP SE or an SAP affiliate company. All rights reserved.
v
Strategic Alignment
STATEMENT RATING (1-3 )
1 = No, we’re not there yet | 2 = Somewhat | 3 = Yes, we’re on top of it
AP goals are clearly defined
Our mission statement articulates AP goals
AP goals and Procurement’s operational needs are aligned
AP goals and Finance’s strategic needs are aligned
My organization’s resource planning and allocations are aligned to AP goals
AP goals are translated into actionable plans
Subtotal
Continue to the next page to see where you rank
Imagine the possibilities
SAP Concur customers are seeing a
over five years and improving invoice management processes.1
505% ROI
3
© 2021 SAP SE or an SAP affiliate company. All rights reserved.
v
Ownership & Accountability
STATEMENT RATING (1-3 )
1 = No, we’re not there yet | 2 = Somewhat | 3 = Yes, we’re on top of it
Capabilities and skillsets are defined for AP process owners
Leadership identifies AP process owners
AP process owners create, modify, and enforce process changes
AP process roles are identified and assigned
Improvement and prioritization approach are applied by AP process owners
Subtotal
Continue to the next page to see where you rank
Concur® Invoice has helped organizations improve AP processing
and achieve nearly
employee compliance.1
Get on the same page
100%
4
© 2021 SAP SE or an SAP affiliate company. All rights reserved.
v
Process Visualization
STATEMENT RATING (1-3 )
1 = No, we’re not there yet | 2 = Somewhat | 3 = Yes, we’re on top of it
All AP process steps are documented
The beginning and end of AP processes are clearly defined
The steps of AP processes are consistently named
The general flow of AP process steps is explicitly described
Roles and responsibilities for AP processes are assigned
The process inputs and outputs of AP are defined
The knowledge needed to execute and manage AP processes is identified
Subtotal
Continue to the next page to see where you rank
Concur Invoice has helped organizations reduce staff time
on invoice processing by
Take back your time
68%.1
5
© 2021 SAP SE or an SAP affiliate company. All rights reserved.
v
Change Management
STATEMENT RATING (1-3 )
1 = No, we’re not there yet | 2 = Somewhat | 3 = Yes, we’re on top of it
Finance’s broader operational goals are translated into clear AP actions
Changes to AP processes are promptly documented
AP process changes and updates are communicated
AP best practices, and lessons learned, are captured and shared
AP staff training needs are identified & prioritized
AP leadership training is offered
Best practices processes are captured and applied to AP
Subtotal
Continue to the next page to see where you rank
Concur Invoice can help you reduce IT staff time required to
manage AP solutions by
Better for everyone
29%.1
6
© 2021 SAP SE or an SAP affiliate company. All rights reserved.
Measurement & Controls
STATEMENT RATING (1-3 )
1 = No, we’re not there yet | 2 = Somewhat | 3 = Yes, we’re on top of it
Leadership is actively engaged in identifying goals and performance targets
AP process measures are identified and defined
Data collection process validates data quality
AP measures are benchmarked against custom peer groups
Plans are established to manage sub-optimal performance results
Strategic management decisions are based on performance metrics
Subtotal
Continue to the next page to see where you rank Automated invoice processing can lower the average cost of processing a single
invoice from $9.66 to $6.21. With a manual process, that’s a total cost of
$34,039 per 10,000 invoices.2
Save time and money
7
© 2021 SAP SE or an SAP affiliate company. All rights reserved.
You scored out of 93
SAP® Concur® solutions are here to help you take the next step.
Congratulations on completing your AP Self-Assessment. Now you should have a better idea of how your process is performing and where you need to focus next. As you chart your path forward, connect with your SAP Concur representative to learn how we can help you build a better AP process.
31-49: Looks like you could use some help.
50-75: You’ve got a solid foundation; let’s build on what you have.
76-93: You’re doing well, but we can help you get even better!
Schedule a conversation today or visit our solutions for higher education webpage to learn more. One of our higher education specialists will reach out immediately to set up a call once you submit your inquiry.
8
9© 2021 SAP SE or an SAP affiliate company. All rights reserved.
© 2021 SAP SE or an SAP affiliate company. All rights reserved.
1The Business Value of Concur Invoice, IDC, 2020.
2The True Costs of Paper-Based Invoice Processing and Disbursements, IOFM Special Report, 2016.
©2021 SAP SE or an SAP affiliate company. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company.
The information contained herein may be changed without prior notice. Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors. National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP or its affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP or SAP affiliate company products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation, and SAP SE’s or its affiliated companies’ strategy and possible future developments, products, and/or platforms, directions, and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations.
Readers are cautioned not to place undue reliance on these forward-looking statements, and they should not be relied upon in making purchasing decisions. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names mentioned are the trademarks of their respective companies.
See www.sap.com/copyright for additional trademark information and notices.