accommodations updates carrie perkis division of accountability services march 9, 2011
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Accommodations Updates
Carrie Perkis
Division of Accountability Services
March 9, 2011
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AccommodationsMonitoring Visits
2010-11
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Accommodations Monitoring Fall Visits
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• Three visits in January to monitor Fall EOC testing
• NCDPI response reports emailed to superintendents February 25, 2011
• All three schools must submit plans for required action by April 15, 2011
• Additional required actions to address observed issues before end of year; documentation must be submitted to NCDPI
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Accommodations Monitoring Visit Response Reports
• Reports were sent directly to superintendents
• Some required actions necessitate involvement from multiple program areas (e.g., EC, Section 504, LEP)
• Scope is broader than testing alone
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Accommodations Monitoring Spring Visits
• Visits in May/June to monitor Spring EOC, EOG, NCEXTEND2 testing
• Number of visits to be determined
• Training for NCDPI staff and RACs in the beginning of May
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Questions?
Comments?
Concerns?
Suggestions?
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Entry of Accommodations Data into Accommodations Management Systems
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Accommodations Management Systems
Testing accommodations data entered into:
• CECAS,*
• NC WISE, or
• LEA-approved third-party application
• All accommodations per plan type must be entered into one system across the LEA* (e.g., IEPs in CECAS, Section 504 Plans in NC WISE)
*see next slide for more CECAS information
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Accommodations Management Systems – CECAS Changes
• January 18, 2011 memo from EC – IEP accommodations must be entered into CECAS
• Transition process – as IEPs are revisited (e.g., annual review), enter all accommodations data into CECAS
• All IEP accommodations must be in CECAS by January 18, 2012 (one year from memo)
• NCDPI will assume LEAs are in transition9
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Accommodations Data Collection Schedule
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Date Purpose of Data Collection
March 1*Discrepancy reporting for Writing Assessment at Grade 10* and ACCESS testing; pre-population of Spring EOC, EOG, NCEXTEND2, NCEXTEND1 test orders
April 1Discrepancy reporting for NCEXTEND1 testing; confirmation of Spring EOC, EOG, NCEXTEND2, NCEXTEND1 test orders
May 2 Desk monitoring of accommodations
FDSDiscrepancy reporting for Spring EOC, EOG, NCEXTEND2 testing
June 1 Desk monitoring of accommodationsJuly 1 Desk monitoring of accommodations
* March 8 accommodations data pull to be used for Writing Grade 10 discrepancy report (see TNN posted on 3/9/11)
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Questions?
Comments?
Concerns?
Suggestions?
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Accommodations Ordering
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Accommodations Ordering
• TNN ordering system is utilizing combined accommodations data
• Pre-populates quantities for large print, one item per page, and Braille tests
• Test coordinators may adjust orders if needed• Additional orders will require input of student
information
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Accommodations Ordering
• Spring EOC orders pre-populated when TNN ordering page opens on February 14
• Spring EOG and NCEXTEND2 orders pre-populated when page opens on March 2
• Writing and ACCESS for ELLs must be ordered
• Quantities may be adjusted by TCs
• System will update quantities on April 2– If orders have been adjusted manually by TCs, no
system update will occur
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Questions?
Comments?
Concerns?
Suggestions?
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Accommodations Reports
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Types ofAccommodations Reports
1. Status Viewer third-party report
2. Status Viewer combined report
3. Accommodations discrepancy report
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Status ViewerAccommodations Reports
• Are currently available
• Two views:– Third party file submission– Combined data sources
• Process guide document – TNN 2/18/11
• https://www.rep.dpi.state.nc.us/2011/app/lea/status_viewer.cgi
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Third-Party Accommodations File Report
• Report named “2011-CUR-ACCOMTP”
• Only available to those LEAs who submit third-party accommodations data files
• Primarily a format check– Also includes counts by school
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Combined Data SourcesAccommodations Report
• Report named “2011-CUR-ACCOM”
• Available to all LEAs
• Combines accommodations data from CECAS, NC WISE, and third-party files
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Combined Data SourcesAccommodations Report, cont’d
• Checks data sources against each other
• Applies business rules to the data
• Includes more detailed errors and warnings
• List/description of errors and warnings in the process guide
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Updating Data for Accommodations Reports
• Follow procedures in the process guide
• LEA TCs access the reports on the Status Viewer
• Staff across program areas (testing, EC, Section 504, LEP) are involved in the data correction process as needed
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Updating Data for Accommodations Reports
• Update information related to warning/error in student plan (e.g., IEP) and in data system (NC WISE, CECAS, third-party)
• Changes made to records in NC WISE and CECAS reflected in reports next business day
• Updated third-party files may be uploaded to NCDPI as often as needed; takes 15-30 minutes following upload to regenerate reports
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AccommodationsDiscrepancy Reports
• Reports will be available following spring testing and data verification
• Types of discrepancies in report– Required accommodations do not match
provided accommodations– Accommodation provided that invalidates
results of test
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AccommodationsDiscrepancy Reports
• LEAs will have opportunity to provide an explanation for ‘discrepancies’ that are not true discrepancies (e.g., discrepancy due to data available on the date of data pull)
• Specifics regarding discrepancy report details are currently being determined
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Questions?
Comments?
Concerns?
Suggestions?
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