access needs as defined by the eec wait list
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Access Needs as Defined by the EEC Wait List. Board Meeting September 18, 2012. Goals. To review the information available in the wait list to determine the needs for access to child care as defined by data in the waitlist - PowerPoint PPT PresentationTRANSCRIPT
Access Needs as Defined by the EEC Wait List
Board MeetingSeptember 18, 2012
Goals
To review the information available in the wait list to determine the needs for access to child care as defined by data in the waitlist
To establish policy priorities for serving children and families on the waitlist
To determine the average amount of time children are on the waitlist by age group
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KinderWait Overview
KinderWait is EEC’s web-based central waitlist system that was launched in summer of 2011 in order create a single database for collecting information statewide
Main functions include: Application intake for Income Eligible children. Performs an eligibility check and identifies the
Eligibility (No Eligible Program, Income Eligible, Head start)
Waitlist management:• Tracks family application status.• Supplies Providers with information
regarding families that meet their enrollment criteria.
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KinderWait access
Who has access to KinderWait? EEC Regional Offices Contract Providers CCRRs Mass211 Coordinated Family and Community Engagement
Programs KinderWait client access is available to those families
that are on the waitlist. When families are added to the waitlist they are
offered online access to a self service tool. They can update their application as needed and
access their information. A future KinderWait release will add the ability for
families to view their status and to see from whom they have received available funding notifications.
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Age Groups Definitions
Data presented falls into the following age groups: Infant: 0 to 14 monthsToddler: 15 to 32 monthsPreschool: 33 to 59 monthsSchool age: 60 months and above
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Number of Active Children on the Wait List by age group
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Note: Data represented is self reported need as indicated by a parent, guardian or family member
Number of Active Children on the Wait List by age group
Month Infant Toddler Preschool School age
Total
Aug 2011 3,738 5,386 7,238 8,059 24,421
Sept 2011 3,797 5,513 7,504 8,793 25,607
Oct 2011 3,716 5,573 7,630 9,271 26,190
Nov 2011 3,759 5,766 8,060 9,711 27,296
Dec 2011 3,720 5,957 8,496 10,199 28,372
Jan 2012 3,413 6,153 8,957 11,013 29,536
Feb 2012 3,358 6,511 9,668 11,723 31,260
March 2012 3,618 6,733 9,963 12,006 32,320
April 2012 3,988 7,443 11,176 13,522 36,129
May 2012 3,993 7,781 11,881 14,495 38,150
Jun 2012 4,043 7,970 12,487 15,576 40,076
July 2012 4,138 8,285 13,003 16,352 41,778
Aug 2012 4,388 8,691 13,575 17,477 44,1317
Number of Active Children on the Wait List by EEC Region
Age Western MA (1)
Central MA (2)
Northeast (3)
Central MA (4)
Southeast & Cape (5)
Metro Boston (6)
Total
Infant 606 457 1070 689 569 997 4388
Toddler 1272 813 2148 1362 1229 1867 8691
Preschool 1638 1246 3449 2410 2282 2550 13575
School Age 2288 1694 4664 3082 2799 2950 17477
8 Data is as of 8/1/2012
Duration on Wait List prior to enrollment (Aug 2011 to Aug 2012)
Age Number enrolled in last year
Average Days (Months)
Std Deviation (Months)
Median
(Months)
Infant 570 152 (5.1) 142 (4.8) 122 (4.1)Toddler 1266 175 (5.9) 171 (5.7) 119 (3.9)Preschool 3331 124 (4.1) 142 (4.7) 66 (2.2)School Age 3505 107 (3.6) 151 (5.0) 43 (1.4)
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Number Available Funding Letters Sent by Age Group in the Last Year (Aug 2011 to Aug 2012)
Age Group Number enrolled in last year
Number of Children sent Funding Letters
Number of AFLs sent
Infant 570 2,049 2,745
Toddler 1266 3,252 4,103
Preschool 3331 7,364 11,247
School Age 3505 4,669 6,247
Total 8672 16,862 24,342
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Access needs for Gateway Cities
11 As of August 2012
Access needs for Gateway Cities..continue
12 As of August 2012
Access needs for Gateway Cities..continued
13 As of August 2012
Access needs for Gateway Cities..continue
14 As of August 2012
Summer 2012 Wait List information
Summer Only Wait List children refer to School Age children only (60 months of age or older)
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2011 2012
Number of Children on the Wait List with priority code of Summer Only
402 1289
Number of Available Funding Letters sent
310 1194
Number of Children that were enrolled in Summer from Wait List
38 139
Notes:•2011 numbers are lower due to newness of KinderWait application (launched in 2011)•Summer Only Care EMB was sent on June 15,2012
Number of siblings of children enrolled on the Wait List by region
Age Western MA (1)
Central MA (2)
Northeast (3)
Central MA (4)
Southeast & Cape (5)
Metro Boston (6)
Totals
Infant 139 88 208 98 110 216 859
Toddler 211 151 292 115 197 290 1256
Preschool 430 275 578 244 352 575 2454
School Age 1310 731 1714 812 1259 1701 7527
16As of August 2012Note: Sibling Access was opened 4/12/12 and closed on 5/2/12
Number of children enrolled in last 90 days (May 2012 - Aug 2012)
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Average time on wait list for children enrolled in last 90 days
Infants had the lowest waiting period(5.3 months) while Toddlers had the highest (8 months)
(May 2012 - Aug 2012)
Children that may be eligible for Head Start and Early Head Start
Number of Children
Average days (months)
Standard Dev
Median
Head Start 12,417 300 (10 months)
188 300
Early Head Start 3,950 271 (9 months)
204 248
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As of August 2012
The Head Start Program is a nationally funded program that promotes school readiness through quality early educational experiences and services including: Health, Mental Health, Nutrition, Social Services and Parent Involvement.
Early Head Start program was established to serve children from birth to 35 months of age. Early Head Start Program promotes healthy prenatal outcomes, healthy families and infant and toddler development.
Conclusion and Next Steps
Continue to monitor the amount of time children are on the waitlist prior to receiving services
Understand parent choices for program types and geographic preferences vs. residence
Understand the impact of policy decisions on waitlist reductions
Review the access to care as a result of attrition in contracted slots especially when vouchers are closed
Currently EEC has one year worth of Wait List Data and anticipates better trending in year two of data collection/analysis
The renewal process will help keep the information accurate by reaching out to families annually to confirm their needs
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Appendix – Extra Slides
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School Age distribution for children on the Wait List
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School Age Number of Children
5 4819
6 3305
7 2535
8 2349
9 2044
10 1765
11 1435
12 1115
13 91
Above 13 4
TOTAL 19462
As of August 2012