AUSTRALIA-CHINA BUSINESSWEEK 2015 CHINA

MISSION KIT

EMERGENCY NUMBERS IN CHINA

110 120 119POLICE AMBULANCE FIRE

DO THIS FIRST – CHECKLIST FOR PARTICIPANTS

1

3

2

4

5 6

Apply For Chinese Visa

Book Flights

Arrange Travel Insurance

Book Xiamen Hotel

Photos for Event Pass business matching

Visa Details

Flight Details Hotel Details

Please refer to page 11 for photography guideline and delivery methods.

Please visit the link below for detailhttp://abf.events/acbw2015/china/#matchmaking

Insurance Details

KEY INFORMATION

About Australia-China BusinessWeek (ACBW) 2015 China

About ACBW Support Services

Visa Advice

Accommodation Reservation

Travel Booking

Social Media & Staying In Touch During ACBW

Hotel & Exhibition Hall Address

Business Matching

Frequently Asked Questions

Page 4

Page 4

Page 6

Page 7

Page 8

Page 8

Page 9

Page 10

Page 12

CONTACT

COMMON CHINESE PHRASES

Australian Business Forum (Australia)

T: 61 3 8689 9894

E: info@abf.events

PO Box 568 South Yarra Vic 3141

Australian Embassy

T: (010) 5140 4111 (Beijing)

T: 00 61 2 6261 3305 (Canberra)

E: embassy.beijing@dfat.gov.au

你好

谢谢

对不起

厕所

不用了

好

我听不懂

多少钱

太贵了

Hello

Thank you

Sorry

Toilet

No, thanks

Good/OK

I don’t understand

How much does it cost?

Too expensive

Nee-haow

Sshyeah-sshyeah

Dway-boo-chee

Tser-swor

Boo-yong luh

Haoww

Wor ting boo-dong

Dwor-sshaoww chyen

Tie gway luh

4

ABOUT AUSTRALIA-CHINA BUSINESSWEEK 2015 CHINA MISSION

ABF SUPPORT SERVICES DURING ACBW 2015 CHINA MISSION

Australia-China BusinessWeek 2015 – China Mission

(ACBW 2015 China) will visit the China International Fair

for Investment & Trade (CIFIT) in Xiamen, Fujian from the

7th to the 11th of September. CIFIT is China’s largest trade

fair dedicated to international investment and trade.

Australian Business Forum (ABF) has an exclusive

ABF Pavilion of 200 square metres in the high-traffic

International Investment Exhibition Zone. With three

streams for delegates, premium delegates and exhibitors,

ACBW 2015 China will help Australian SME business

gain direct exposure and engagement with their target

markets in China, promote investment opportunities and

network with strategic partners.

BENEFITS OF CIFIT PARTICIPATION

• Delegates and premium delegates visit the space

of over 1,600 exhibiting enterprises in 11 key

exhibition halls covering Health, E-business, Wine

and more.

• Exhibitors gain direct exposure for products and

services to over 100,000 attendees.

• Witness Xiamen, at the heart of China’s new

infrastructure and economic development policies.

ACBW 2015 CHINA PARTICIPANTS WILL RECEIVE

• Discount hotel rates in Xiamen

• Prepared and delivered in-market briefings

• Industry specific seminars, networking functions

and industry site visits

• Organisation and promotion of official receptions

• Accompaniment by ABF throughout the official

program

• Tailored, one-on-one business matching programs

(if registered before deadline)

ACBW 2015 CHINA PARTICIPANT EXCLUSIVE BENEFITS

• ABF support during ACBW for industry-specific

seminars, organisation and promotion of official

receptions, discount rates across hotels and

airlines.

• All ACBW 2015 China participates in exclusive

network functions with support from the Fujian

Department of Commerce and local Chambers of

Commerce.

• At ACBW 2015 China pre-departure briefing

sessions participants meet one another, become

informed and ready to make the most of the

outbound mission.

• At post-CIFIT debriefing sessions participants

consolidate knowledge and leads to form a robust

platform for China engagement.

ACBW 2015 China encourages representatives from all

industry backgrounds with CIFIT key sectors covering

Health, International Finance, Land, Wine, Tea and

E-Business.

CHINA MISSION PARTICIPANT RESPONSIBILITIES:

Due to the large number of participants on the mission,

to ensure that the ACBW 2015 China runs smoothly and

successfully it is vital that participants pay close attention

to the mission rules and responsibilities.

• Please adhere to the mission program, key

departure and meeting times. participants unable

to make specified meeting/departure times will be

responsible for their own travel arrangements and

associated costs

5

ACBW2013 Delegates in Hangzhou Alibaba HQ

• International travel costs, travel insurance,

domestic and intercity travel, accommodation,

personal interpreters and other personal direct

costs will be borne by participants at their own

expense

• Participants may invite contacts to hospitality

events, dinners and seminars as long as the

additional registration fee has been paid

• Participants are responsible for applying and

paying for their own Chinese visas. ABF holds no

responsibility for failure to obtain a Chinese visa

• It is the responsibility of the participant to arrive

in the commencing city of their program by the

program starting date

ABF IS UNABLE TO PROVIDE SUPPORT WITH

• Individual travel and hotel reservations in China

• Tailored programs for individual businesses

• Accompaniment of participants to meetings and/or

activities outside of the mission program

• Logistical arrangements and/or travel coordination

for any activities outside of the mission program,

including international travel and airport transfers

• Individual interpreting services

ABF China Contact TBA on Arrival

6

1. VISA ADVICE

a) Due to the short time frames, and to allow for eventualities, it is essential that you commence the visa application

as soon as possible. The China Application Visa Service Centre recommends applying at least 1 month in advance

depending on the category of visa. For speed and convenience, ABF encourages participants to apply for an L category

Tourist Visa with minimum 15 day duration and a single entry.

As of the date of writing, the minimum requirement to apply for a valid L Visa for China is:

- An original passport with at least six (6) months of validity remaining before expiry and at least one blank visa page

- A photocopy of the passport’s data page and photo page (if separate to the data page)

Supporting Documents:

- A detailed itinerary covering round trip air ticket booking record, proof of hotel reservation, travel agenda and major

dates, planned entry and exit dates

- An invitation letter and/or letter of support from a Chinese party (see below)

All foreign citizens must have a visa and a passport with a minimum six month validity to enter China. If you already have

a Chinese visa, please check its validity. If the visa has expired or the number of entries is insufficient to enter China, you

will need to apply for a new visa.

b) Australian Business Forum agrees to help participants obtain an Invitation Letter from The Organising Committee of

China International Fair for Investment & Trade on behalf of participants. In no way can ABF guarantee you will be issued

a China visa, even with supporting documents and invitation - the onus to arrange a valid Chinese visa lies solely with

the participant.

c) Letter of Invitation

To apply for a visa for China you will need to obtain a Letter of Invitation from the CIFIT Organising Committee. The letter

will bear the official seal of the CIFIT Organising Committee and details your personal details, entry and exit dates, a brief

itinerary and your objectives in China. This is an essential document and ABF urges participants to begin arrangements

at least one week in advance before applying for the visa.

ABF will assist participants in securing the Letter of Invitation. Participants must provide ABF with the following:

- Scan of passport identification page, clearly showing full name, date of birth, sex, nationality and passport number

- Company name and position title

- Entry and exit dates to and from China

ABF will forward this information to the CIFIT Organising Committee to issue a digital Letter of Invitation, and send this

digital copy to participants as soon as it is received. Please print the Letter of Invitation and present it when applying

for your visa.

Chinese Visa Application Service CentreSYDNEY

Level 5, 299 Elizabeth Street (Opposite of Museum

Station), Sydney, NSW 2000, Australia

MELBOURNE

Ground Floor, 570 St Kilda Road, Melbourne,

VIC 3004, Australia

7

2. HOTEL RESERVATION

ABF has placed a large number of discounted rooms on

hold in the Hotel Nikko Xiamen, within short walking

distance from the CIFIT venue, the Xiamen International

Conference & Exhibition Centre (XICEC).

Hotel Nikko Xiamen features generous service, a personal

touch and attention to detail. The concepts of “warmth,

elegance and fashion” and “service with a heart” are at

the core of Hotel Nikko’s Japanese culture

ACBW PARTICIPANT SPECIAL RATE

Hotel Booking Process

Superior

Room

Deluxe

Room

RMB 880.00

*Including taxes & one buffet breakfast

RMB 1250.00

*Including taxes & one buffet breakfast

*Extra breakfast will be charged at RMB 120 net per person per day** Complimentary broadband access and WiFi bookings are made directly with the hotel by quoting ACBW2015CN

Hotel Nikko Xiamen

To take advantage of these rates please complete the ACBW China Mission Hotel booking kit and send to booking@

abf.events. Once the hotel has processed your information you will be sent a confirmation email from the hotel. It may

take up to 10 business days for the hotel to process your booking. Please contact your ABF representative to obtain the

hotel booking kit.

Information is only used to place the hotel booking on the applicant’s behalf and no details will be stored or otherwise

retained electronically or physically for longer than is required to do so.

1

4

2

5 6

3Complete ACBW Hotel Booking

Form

Contact your ABF representative to

obtain the hotel booking kit

Scan your passport

IDENTIFICATION PAGE

Complete Hotel Nikko Xiamen

Authorization Form

Send all above documents to

booking@abf.events

Scan BOTH SIDES of your credit

card

8

3. INTERNATIONAL TRAVEL RESERVATIONS

4. REGISTERING YOUR TRAVEL PLANS - SMARTRAVELLER

5. IMPORTANT INFORMATION ABOUT BRIBERY

6. SOCIAL MEDIA ACCESS AT ACBW 2015 CHINA

Connecting flights to Xiamen Gaoqi International Airport (厦门高崎国际机场) are available from Shanghai, Guangzhou,

Singapore and Hong Kong. September is a peak travel period due to the China Mid-Autumn Festival and CIFIT, as such

ABF urges participant to confirm their travel arrangements as soon as possible. Expect delays and long queues.

Bribery of foreign public officials is a crime. Australian individuals and companies can be prosecuted in Australia for

bribing foreign officials when overseas. Australian businesses also need to be aware of how anti-bribery laws of other

countries may apply to them including different laws around facilitation payments.

For more information, including in relation to facilitation payments, please visit the Attorney General’s Department on

Foreign Bribery. http://www.ag.gov.au/CrimeAndCorruption/Foreignbribery/Pages/default.aspx

Access to some websites is restricted in China; at the date of publication this included many social media sites like

Facebook, Twitter, YouTube and direct access to Gmail and Google Products. Participants who wish to maintain contact

to these websites may consider using a Virtual Private Network (VPN) service privately arranged or purchased online.

Use of VPN services does not guarantee access to blocked websites. ABF encourages participants to ensure they have

sufficient to vital websites, those who rely on access to blocked websites should make necessary arrangements in

anticipation of restricted access. To check if a website is restricted in China please check www.blockedinchina.net

before travel.

All Australians travelling overseas, whether for tourism or business, or for short or long stays,

are encouraged to register with the Department of Foreign Affairs and Trade (DFAT) before

travel. The registration information you provide will help DFAT to find you in an emergency –

whether a natural disaster, civil disturbance or a family emergency. It may also be used to pass

on other information to you such as new travel advisories, notice of elections and information

on other matters relevant to travellers and expatriates.

ABF encourages Australian citizen participants to register online at www.orao.dfat.gov.au

For bookings and enquiries please contact ABF’s preferred partner:

Yvonne – Smart Flight Pty Ltd

Tel: + 61 3 9639 7477, Shop 29A Mid-City Arcade, 200 Bourke Street, Melbourne, VIC, 3000

9

7. HOTEL & EXHIBITION HALL ADDRESS

8. HOTEL TRANSPORT

9. MOBILE PHONE

Airport to Hotel

The Hotel Nikko is 9 kilometres from the airport and 15 minutes by car. From the airport drive along Chenggong Avenue

until Lüling Intersection, go down Lüling Road until Huandao Avenue and turn right. Continue approximately one

kilometre and the hotel is on your right. If you hail a taxi the fare should be approximately 40 RMB.

Hotel to CIFIT

During the event, no unauthorised vehicles will have access to the CIFIT venue, hence ABF recommends all ACBW 2015

China participants walk to XICEC, as the Hotel Nikko is a 5 to 10 minute walking distance from XICEC.

Please check with your service provider to ensure that your mobile phone will work in China before departure. Your

service provider will be able to provide information about international roaming charges. If you wish to call Australia

from a Chinese phone number, please dial 00 61 + then the Australian phone number (without the 0). For example, if you

would like to call the Australian mobile 0488 888 888 you should dial 00 61 488 888 888.

You can buy a Chinese SIM card at the service counter of any of the following stores: China Mobile, China Unicom and

China Telecom. Usually a new card user is required to charge the phone with a certain amount of initial credit, around

50 to 100 RMB. To recharge you can go to the service centre of your carrier. You can also buy a recharge card of 30, 50

or 100 RMB value at many convenience stores.

No 199 Wenxing Donglu, Xiamen, Fujian, China

厦门市思明区文兴东路199号

Hotel Nikko Xiamen

厦门日航酒店

Room: Stand:

Xiamen International Conference and Exhibition Center

厦门国际会议展览中心

D095

198 Huizhan Rd, Siming, Xiamen, FJ China

厦门市思明区会展路198号

10

10. LOAD&GO CHINA CARD

11. ACBW 2015 CHINA - BUSINESS MATCHMAKING

Over the four days of ACBW 2015 China, participants have the option to participate in three Business Matching sessions.

The first of the sessions is an exclusive ACBW 2015 China Mission matching with our strategic partner, the Fujian

Government. The remaining two sessions are coordinated by the CIFIT Business Matching Organising Committee and

held during the CIFIT event.

You will need to fill out information separately for each the Fujian Government and CIFIT sessions.

To improve the probability of finding a satisfactory match, please provide comprehensive responses to all fields on the

Matchmaking Form including:

- Company profile including market background

- Business matching agenda and negotiation intention

- Details on specific projects for which you seek investment

- Details on the type of business you hope to match with, including industry, size and stage of growth

Please complete the Business Matchmaking Application form online at http://abf.events/acbw2015/china/#matchmaking

Please note that the role of ABF in the business matching sessions is solely that of an intermediary and all business

matching mechanisms will be performed by the relevant Fujian Government and CIFIT organising committees. For

further details please consult the Business Matching Facilitation Terms & Conditions on the ABF website.

ABF recommends delegates arrange a Load & Go China Travel UnionPay card to

use during ACBW 2015 China. Load & Go China is the only card expressly crafted

to resolve common difficulties for Australian visitors to China.

Load and Go China is a prepaid, reloadable UnionPay payment card that functions

as a debit and credit card. Unlike MasterCard and Visa, Load & Go China UnionPay

is accepted at 100% of Chinese ATMs and can be used securely for POS and cash

withdrawals. Load & Go conveniently stores both AUD and CNY and can convert AUD into CNY at no cost with a fixed

exchange rate.

You can arrange a Load and Go card today at any Australia Post office or visiting the AusPost online portal:

auspost.com.au/LoadandGoChina

Go to HTTP://www.ABF.Events/acbw2015

/china/#matchmaking. Register online according to requirements

No Match Found

Investor Found

The Organising Committee issues

notice

The Organising Committee makes

adjustment based on feedback from both

parties

The Organising Committee issues

notice of negotiation arrangement

11

13. ABOUT AUSTRALIAN BUSINESS FORUM

12. EVENT PASS

Australian Business Forum (ABF) is an independent non-political organisation that facilitates Australian business

looking to engage with China. ABF does this through identifying and understanding knowledge gaps and facilitating

dialogue, business and partnerships.

Our initiatives focus primarily on the Small and Medium enterprise sector and their issues and connection with the

Chinese business community. This connection is enabled via our network of partners across business, government,

industry, academia and the wider Australian and Chinese community.

ABF has developed a range of SME-focused events which are supported by our media platform and corporate services.

Our goal is to bring together the best and brightest minds to provide input and advice. These include Australian and

international leaders, dynamic C-level executives from a range of the top-1000 companies, state and federal ministers,

leading international academics, senior government officials, economists and other community leaders.

ABF’s main services include:

• ABF Events: Australia-China BusinessWeek, China Digital Conference, China Lunch Club and regular networking

functions

• ABF Media Platforms: Magazine, digital hub, on-demand channel

• ABF China inbound & outbound business delegations and business matching services

• ABF Corporate Club

CIFIT is a maximum security event. As such, all exhibitors and visitors are required to have a pass to access the venue.

To generate the pass, CIFIT requests you submit a digital colour photo, to be sent to qin.hang@abf.events no later

than 23/8 for Exhibitors and 3/9 for Delegates & Premium Delegates. All photos must meet the following requirements:

- Passport quality photos with size of 25mm x 36mm

- In JPG format

- File size no bigger than 100kb

ABF PRE-DEPARTURE CONTACTS FOR ACBW 2015 CHINA

Qin Hang - Manager of China Operations

T: 03 8689 9895 E: qin.hang@abf.events

12

Currency

The Chinese currency is officially known as Renminbi (RMB) and is calculated in yuan (commonly called ‘kuai’). One yuan

is divided into 10 jiao (also known as mao). The current exchange rate stands at approximately 4.5 yuan to an Australian

dollar as at August 2015. For up-to-date currency conversions, consult with your preferred banks.

Climate

This mission will take place at the transition between Xiamen’s wet monsoon summer and the drier seasons of autumn

and winter. Temperatures average a minimum of 24 Celsius and a maximum of 30 Celsius with less humidity than

preceding months. Weather can change sporadically. Forecasts for major Chinese cities can be found on BBC – Weather

Centre or World Weather Information Service.

Clothing guidelines

Participants are encouraged to pack light comfortable clothing for the seminars, site visits and intercity travel (no shorts

or thongs). The hospitality events are official functions and participants should wear smart business attire. A rain jacket

is also recommended.

Electricity and Water

China’s electricity supply is 220 volts, 60 Hz; 1, 3, phases, 2, 4 wires. Some hotels also have 110 volt connection points.

Connections can be angled three-prong, flat two-pin, or round three-prong. Therefore, it is recommended that you carry

an international adapter.

Tap water is not drinkable. Drink only bottled or boiled water. Tea is often provided free in hotels.

Q: Do I have to pay to join the mission?

A: Yes. Travel, accommodation and personal expenses are to be covered by the individual participants. Program

inclusions such as forums, luncheons and breakfast are included in the participant registration fee. Participants will

need to book their own flight and hotels.

Q: Can ABF provide me with individual business matching during the event/in the city?

A: ABF has arranged three separate supported business matching events with the CIFIT organising committee and the

Fujian Department of Commerce, with all business matching mechanisms organised by those parties and ABF acting as

a facilitator. Given the length of time needed to adequately match individual companies outside of these events, ABF

regrettably will be unable to provide tailored business matching on this ACBW 2015 China Mission

Q: Will I have my own personal interpreter during the mission?

A: No. Translation will be provided for the group at official events (seminar and official lunch or dinner functions). At

business matching events participants can request a volunteer interpreter by filling out the appropriate field. ABF will

provide staff at networking functions to facilitate interactions. ABF can also introduce participants to our preferred

suppliers for translating and interpreting services.

Q: Can Chinese representatives of Australian companies (staff based in China) apply to join the mission?

A: Yes, Chinese representatives of Australian companies may also join the mission by additional registration and

payment only.

Q: Can I invite my business and government contacts to the official hospitality functions?

A: Yes, by additional registration and payment only.

14. FREQUENTLY ASKED QUESTIONS

13

Q: Can my spouse or family join the mission?

A: Yes. Partners and spouses are encouraged to accompany participants to ACBW, with additional costs and registrations

borne by the participant.

Q: If my spouse or family travels with me to the city, can ABF arrange a separate program for them or assist them

with city tours?

A: Yes, subject to confirmation.

Q: If I hire my own personal interpreter in the city, can they join the events and be included on mission group

transportation?

A: Yes, subject to ABF confirmation. Participants are responsible for payment of interpreters’ meals and activities to ABF.

Q: Is ABF responsible for applying for my Chinese travel visa?

A: No. ABF will act as an intermediary to obtain the invitation letter from the CIFIT organising committee on the

participants’ behalf, however participants are responsible for applying for and securing a Chinese visa themselves.

Q: Can I bring company brochures or samples?

A: Yes, however ABF recommends the use of Chinese language promotional materials, with samples subject to China

customs requirements.

Q Is there a subsidy that will assist me in paying for the mission?

A: There are no government subsidies for ACBW 2015. However, companies may be eligible to apply for a Export Market

Development Grant.

14*Exchange rates may include a service charge. Load&Go China is issued by Bank of China (Australia) Limited (ABN 28 110 077 622 AFSL / Australian Credit Licence 287322). Australia Post (ABN 28 864 970 579 AR 338646) is the distributor of the card and is an authorised representative of Bank of China (Australia) Limited. Information on this material does not take into account your fi nancial situation. Consider your own needs and the Product Disclosure Statement available at the auspost.com.au/loadandgochina before deciding to buy.

Load&Go Chinayour essentialtravel cardPartnered with UnionPay, mainland China’s most widely accepted card scheme

Dual currency – ¥CNY and $AUD

$0 commission* on transfers between AUD and CNY

Over 10 million merchants and 500,000 ATMs in China

No monthly fees

Pick up your Load&Go China card in-store today, or visit auspost.com.au/LoadandGoChina

15. RESTAURANTS

There are countless local Chinese options and dozens of top-rate international restaurants, below are some highly rated

and highly regarded international restaurants in Xiamen:

Western – Steakhouse

Jacky Angela Steakhouse

Tel 0592 601 6038

狼群斯美式牛扒皇 湖里区 东港路2号之0102(近国际邮轮码头)

Mexican - Vegetarian

La Catrina

Tel: 182 0599 7710

思明区思明南路398-B12

Halal

Huanghe Lou Halal Restaurant

Tel: 0592 5789009

黄河楼清真餐饮 海沧区兴港路683号(海沧体育中心斜对面水岸名筑旁)

Local Xiamen Cuisine

Lujiang Ocean View Restaurant

Tel: 0592 2022922

鹭江宾馆观海厅 福建省厦门市鹭江道54号鹭江宾馆7楼

Yan Yu

Tel: 0592 8066917

宴遇 思明区嘉禾路21号新景中心AB栋2楼(近明发商业广场)

Xiao Yanjing

Tel: 0592 2054568

小眼镜大排档 思明区湖滨中路7号 號

Chinese - Vegetarian

Dafang Vegetarian Restaurant

Tel: 0592 2093236

大方素食馆 思明区南华路3号(近南普陀寺|理工学院)

*Exchange rates may include a service charge. Load&Go China is issued by Bank of China (Australia) Limited (ABN 28 110 077 622 AFSL / Australian Credit Licence 287322). Australia Post (ABN 28 864 970 579 AR 338646) is the distributor of the card and is an authorised representative of Bank of China (Australia) Limited. Information on this material does not take into account your fi nancial situation. Consider your own needs and the Product Disclosure Statement available at the auspost.com.au/loadandgochina before deciding to buy.

Load&Go Chinayour essentialtravel cardPartnered with UnionPay, mainland China’s most widely accepted card scheme

Dual currency – ¥CNY and $AUD

$0 commission* on transfers between AUD and CNY

Over 10 million merchants and 500,000 ATMs in China

No monthly fees

Pick up your Load&Go China card in-store today, or visit auspost.com.au/LoadandGoChina

ASIA BRIEFING