absence management: supervisor/chair/manager

Download Absence Management: Supervisor/Chair/Manager

Post on 02-Jan-2016

15 views

Category:

Documents

0 download

Embed Size (px)

DESCRIPTION

Absence Management: Supervisor/Chair/Manager. Approval. 16. MSS Absence Approval. Sign into My UW System. www.platt.edu>Click on M under Campus Resources>My UW System. Locate the Manager Time and Approval box. - PowerPoint PPT Presentation

TRANSCRIPT

PowerPoint Presentation

Absence Management:Supervisor/Chair/Manager

Approval

16

MSS Absence Approval

Sign into My UW System. www.platt.edu>Click on M under Campus Resources>My UW System Locate the Manager Time and Approval box.

A list of employees with absences ready for approval willbe seen by clicking on the Absence tab.

Only employees who have entered absences will belisted.

Click on Approve Absence.

17

Manager Time and Approval

18

Reported Absence Approval

This will bring you to the Absence Requests screen.

The list of employees and requests changes based on the *ShowRequests by Status selected. Default status is Pending

All Staff (Classified/Unclassified) appear

To review and approve an absence request, click on theemployees name. This opens a Request Details page.

19

Click on the appropriate action to take on this request (Approve, Deny, or Push Back)

Approve - Verify the employee has enough leave time available, dates are correct and they chose Hours Per Day in the Entry Type Field.

Deny - Not to be used at this time

Push Back - Used when the date/time/type requested does not match priorapproved request or there is a mistake submitted by employee

Absence Request Page

20

Request Details Page

21

*Current balance is as of the last pay statementWhat An Employee Sees WhenYou Push Back A Request

22

Employee - Verify Absence Approvals

Check for Absence approvals at My UW System

Verify all absences have been Approved

Rework shows an Absence was Push Back

23

Handle a Push Back

Click Enter Absence

Towards the bottom is View Absence Request History

Click the Edit button to the far right on the absence that says Push Back

24

Edit the Absence

Change what was incorrect and resubmit

25

Employee Best Practices

Enter Absences as taken Enter ALL absences by the 5th of the next month (UNC)

Be sure to post a No Leave Taken using the first day ofthe month for BOTH start and end dates.

All leave reports must be submitted or sick leave will bereduced

Take your time and be patient

NOTIFY HR of any/all Supervisory & Backup Approver changes!

26

Supervisors Approval Best PracticesFor Classified Employees Approve Absences as submitted (Classified employees) Work with employees to correct errors

Approvals are necessary so employees leave is correct

Take your time and be patient

NOTIFY HR of any/all Supervisory & Backup Approver changes!

27

Supervisors Approval Best PracticesFor Unclassified Employees Approve Absences after the fact only!

Work with employees to correct errors

Take your time and be patient

NOTIFY HR of any/all Supervisory and Backup Approver changes! Approve ALL absences by the 10th of the next month (employees have until the 5th)

When to Request Assistance from:

HR/Payroll Office: 608-342-1178Jane Laufenberg (Unclassified)Hollie Moore (Classified) Missing an Employee? If you are unable to see oneof your employees, first check with employee to see if they entered their time. If they did, contact Payroll. Not Sure on Approval? If you are unsure about

anything regarding absence approval, please emailthe staff listed above.

28

Resources Available to You

HRS Online Tutorials

General Information about Self-Service

https://uwservice.wisc.edu/hrs/index.php

29

EMPLOYEE LEAVE REPORTING CHECKLIST FOR SUPERVISORS.docxFound on the Human Resources Web Page (example on next slide)

Resources Available to You

HRS Knowledge Base

HRS Online Knowledge Base

http://kb.wisc.edu/hrs/

Searchable

How to/step by step documentation on time entry

How to/step by step documentation on time approval

Supported by the UW-System HRS project

General HRS support documentation

30

Questions

Recommended

View more >