About Presentation Software

&Learning to Use

PowerPoint 2013

What is Presentation Software?• According to WhatIs.com, presentation

software is a category of application program used to create sequences of words and pictures that tell a story or help support a speech or public presentation of information.

The Need for Presentation Software

• According to PresentationTube Blog

“Presentation tools are increasing in popularity and providing powerful tools for creation of instructional materials and accessible information in audio-visual formats. When used appropriately, these tools can support and extend traditional presentations in valuable ways. In lecture settings, Microsoft PowerPoint, for example, has become the dominant presentation tool because it is both readily available and easy-to-use by instructors (Grabe & Grabe 2007).”

http://presentationtube.com/blog/presentation-software/

Top 5 Presentation SoftwareAccording to www.topbestalternatives.com, the top 5 presentation software as of July 2015 include

• Google Slides

• Prezi

• Haiku Deck

• Academic Presenter

• PowerPoint

http://www.topbestalternatives.com/2015/top-5-presentation-software/

Change• As with all technology, presentation software

will continually change. Presentation software can be used as a learning tool but can also be used to tell a story and express ideas creatively.

• Because PowerPoint is a very commonly used presentation software in education and business, the rest of this PowerPoint will cover the basics of using PowerPoint.

How to Use PowerPoint

Choosing a Document Template

When you Open PowerPoint you will have the option to choose a Design template or choose a Blank Presentation.

When you select a design you will also have the option to choose a color scheme

This can be changed by going to the DESIGN tab.

The PowerPoint Window

• Ribbon Located near the top and is the control center in PowerPoint

• Tabs found on the Ribbon are: HOME – INSERT – DESIGN – TRANSITIONS – ANIMATIONS –

SLIDESHOW – REVIEW – VIEW

The PowerPoint Window

• Slide Pane The current slide is viewed in this pane

• Notes Option - Used by presenter to add notes about slide Turn it on and off at the bottom of the window

PowerPoint Views – Found on View Tab

• Normal View Slides Tab

Thumbnail or miniature view of slides.

• Outline View Rearrange lists, paragraphs, and

individual slides.

• Slide Sorter View View of all slides

• Reading View Makes the presentation easy to review

Slides

• Placeholders Boxes that

automatically display when you create a slide. All slides except the Blank slide layout will have a placeholder.

• Text and Content Areas Surrounded by dotted

outline. Number of areas

depend on the slide layout selected.

Creating a Title Slide•Title Slide LayoutPresentation Title PlaceholderPresentation Subtitle Placeholder

Creating a Bulleted Slide

• Click on New Slide in the Slides group on the HOME tab

• Select Title and Content Layout

• Bulleted lists are default and can be turned on and off in the Paragraph group in the HOME tab.

• Can also change Bullet Style in Paragraph group on the Home tab

Creating Additional Slides• Click on New Slide in the Slides group on the

Home tab

• Select a Layout

• Change the slide layout through Layout in Slides group

Text Attributes

• Font Group on the Home tab and in Font Dialog Box Color

Light color text on dark background. Dark color text on light background. Readability when projected.

Effects Underline, shadow, superscript, and subscript.

Style Regular, Bold, Italic, Bold Italic.

Text Attributes (continued)• Font

Maximum of two font styles or effects in a slide show. Ease of viewing. Uniformity in capitalization and grammar. Same font style throughout presentation.

• Size Height of character.

Insert tab – Illustrations group

Shapes

SmartArt

Charts

INSERT Tab• Insert tab, Text group

Header & Footer WordArt Date & Time Slide Number Object

Graphics and More

• Insert tab, Images group Picture Online Pictures

Must have an active internet connection to get clipart.

Screenshot Photo Album

• Insert tab, Media group Video – Two options

Online Video Video on my PC

Audio – Three options Online Audio Audio on my PC Record Audio.

Animations

• Animations - Animation group Visual effects applied to text or content.

Use a variety of entrances, emphasis, exit, and motion paths to enhance slide show.

• Animations - Animation group Effect Options

Changes the direction and sequence of animation

• Animations - Advanced Animation group Add Animation

Adds additional animation

Transitions• Transitions tab, Transition to This Slide group

Used to progress from one slide to another. Maximum of two different animation effects in one

presentation.

• Transitions tab, Timing group Add sound and select speed of transition.

Hyperlinks and Action• Can link to another slide, a custom show, a Web

page, or a file. Insert tab - Links group - Hyperlink

• Can be text or an object such as a picture, graph, shape, or WordArt.

• Actions: Insert tab - Links group - Action Adds an action to the selected object.

Action Buttons• Pre-defined Action buttons are found on:

Insert - Illustrations group - Shapes – At bottom of list.

Ready-made button that you can insert into your presentation and define hyperlinks. Select button from Action Buttons menu. Draw button. Drag sizing handles to correct size. Drag and drop to desired location. Select appropriate action for button.

Running a Presentation• Slide Show tab, Start Slide Show group, From

Beginning OR F5 Computer acts like a slide projector. Slide is displayed on a full screen. Can start from current slide. Can be run manually or timed.

• End on Black Slide

Sources• http://presentationtube.com/blog/presentation-

software/

• http://www.topbestalternatives.com/2015/top-5-presentation-software/

• http://whatis.techtarget.com/definition/presentation-software-presentation-graphics