Connect2 Booking system tutorial In your web browser search bar type in; https://tftsbookings.aber.ac.uk/ This will take you to the connect2 Booking site.

You should see this page

Upon clicking the links as shown above you should be met with the sign in page

Sign in using your Aberystwyth University Email address and password. (Just the email without the @aber will do e.g abc123 not abc123@aber.ac.uk)

There are 2 sign in locations on this homepage. Use either of these to go to the sign in page. You will not be able to access anything until you sign in.

Upon signing in you should be greeted with a new home page;

There are a number of different features available to you from this homepage.

Other useful links on this page include; the link to risk assessments, the link to Public Liability insurance, and safe working. We also have some useful user manuals for the cameras.

To make a booking; there are two options. One is to simply click on the “Book Equipment” link that you will see on the front page.

The second option is by clicking on the “see all categories link” as mentioned in the main image above. These will cause 2 things to happen.

Here you get access to the different categories available to you. You can scroll through them or click on the ‘see all categories’ link

Here you can find the booking rules and the times in which bookings are allowed to be collected and returned. When making your booking it must be 24hours before you need the kit, and must fit within the opening and closing times.

The Book Equipment tab will simply take you to the Booking Equipment page

The second option (Book by category option) should instead take you to a page showing the different sites you have access to.

For example this shows as a first year you have access to the equipment and the Editing suites.

Now to get to the Booking equipment page for either site you just simply click on the “Book” link on both

Finding your equipmentNow back to the Booking Equipment page

The Booking Equipment page has a range of features available to you;

The first is the ability to see what is and isn’t available to you. An item with an “Add to basket” Link in blue means you have access to book it. There are a range of reasons why you can or can’t book things. The only time you need to worry about this is when you can’t book anything, if this happens please let us know.

Another key feature on this page is the categories section on the left side.

This item is available to book

This item is not available to book

Instead of trawling through each page of kit we have you can select a category to make it easier to find what you are looking for.

Some categories have their own sub categories too.

When you click on these categories only items associated with it will be seen on the Booking Equipment page

Below is an example of the category of “Cameras” along with its associated sub categories

From any page showing equipment, you are also able to click on a specific item and view its details. (Note this is only possible with items you are able to book)

All categories tab.

Highlighted in bold shows the category you are currently on.

Sub Categories

Booking EquipmentOnce you are ready to book equipment you need to add all the items you require to the basket. Next to a bookable item you should be able to see a blue ‘Add to basket’ link (highlighted on the picture in green).

Once you add to basket you will notice the basket tab in the top, (highlighted on the picture in red), will change colour and should say

NOTE: If you require multiple items in your booking you can still add them before pressing the create booking page by following the steps above. You DO NOT need to book each item individually.

Once you are ready to create the booking simply press the “Create booking” link.

The booking processUpon pressing the Create booking link you should get a page that looks similar to this.

On the right-hand side, you see the start and end booking dates and times table. This is a simple calendar menu for when you want to book the item.

NOTE: Items cannot be booked for longer than a week and some items, such as the C100 camera, cannot be booked for more than 3 days. Take this into account when booking equipment.

Once you have all your dates and booking times ready, click next.

You will now be met with a message box that you can fill in. It asks for you’re the names of each member of your group (and their email) along with a telephone number. Please fill this in as best as you can. The reason is your kit will not be given to anyone not on this list, even if they are a group member. (The system will only recognise you as person booking otherwise)

Once this is done, click next

Once you have updated your date and time, a booking will be created in blue. You will note here that the booking has extended into unavailable time (into the grey), this is ok as long as it starts and ends in available time.

You can only book items during times available. Unavailable times are in grey and available times are in white.

Sometimes when you book an item it will show up as red. This is where one or all of the items you have booked have already been booked by someone else. You obviously can’t book your items during this time.

Calendar menu

You will then come across this page. Please tick the box and read the terms and conditions.

NOTE: You MUST have a risk assessment completed by the time you collect the kit otherwise your kit will not be given to you.

Press Next

This page is the “verify booking” page. It is the last page before confirmation and the last change to change your booking, if needed. This page does not mean your items have been booked so do not close the page down when you see it.

Finally press Submit at the top of the page in green. This will take you to the “booking confirmation” page. This will show you the booking reference number (which you can email

to us if there are any problems with the booking) and a confirmation of everything you have booked.

You have now completed the process of booking kit, and should receive an email also confirming the booking.