AASHTO Trns•portAASHTO Trns•port®® 2007 Contractor’s Report2007 Contractor’s Report

Thomas P. Rothrock, Ph.D.

Senior Vice President

October 7, 2007

‘Meet me in St. Louis’

ThemesThemes

• web Trns•port

• MSE activities

• Service unit and direct contract activities

• Trns•port related activities

• Appendix – production software details

First, a little history…First, a little history…

Cover of the July 1986 edition of the AASHTO Journal with an article about the first BAMS Conference held in Gainesville, Florida in March with 63 attendees:

• 27 state agencies - 51• AASHTO - 1• FHWA - 1• three AGs - 3• Info Tech -7

The first conference committee…The first conference committee…

Some topics that were discussed…Some topics that were discussed…

• Benefits of joint development• Need to connect with microcomputers• Better support for cost estimation using cost-based

methods• Evolution into a full-spectrum construction contract

management system• MBE/WBE reporting to FHWA• Need for a project management system to support

the planning processes

web Trns•port web Trns•port GoalsGoals

Al Oerter throwing the discus during the U.S. Olympic trials at Stanford Stadium in Palo

Alto, California, 1960.

Start with a clean slate…Start with a clean slate…

• All new code base using a standardized, web-based architecture

• Unified data model with a fully integrated database

• New report writing tool• New, uniform GUI• Standardized business

rules throughout• Consistent security model

The creative act does not create something out of nothing; it uncovers, selects, reshuffles, combines, synthesizes already existing facts, ideas, faculties, skills. The more familiar the parts, the more striking the new whole. (Arthur Koestler; The act of creation)

Build in extremely high quality…Build in extremely high quality…

• Test driven development

• Automated testing with few exceptions

• Much lower cost of maintenance

• Easy and productive to use

“One small step for man, one giant leap for mankind" -- Neil Armstrong

Make it customizable and extensibleMake it customizable and extensible

• Page layout• Field name changes are

applied throughout• Unlimited generic fields• Custom report framework• System configuration

options• Services oriented

architecture– XML interfaces

Provide access for external usersProvide access for external users

• Securely support both on-line and off-line access and data transfer• Currently Estimates, Bidding, Subcontractor Requests are supported• Civil Rights needs payroll, prompt payment, OJT, EEO survey, etc.• There are many additional materials and construction needs

Lower the Total Cost of OwnershipLower the Total Cost of Ownership

• Make it easier and faster to install, test, and update

• The browser interface eliminates roll-out to desktops

• High quality reduces need for maintenance and lowers support costs

web Trns•port web Trns•port New Development ModelNew Development Model

Breaking down the walls!

Extensive user involvement throughoutExtensive user involvement throughout

• Technical Review Teams oversee development• Requirements expressed as user stories• Test cases written for each user story before

coding– 80,000+ to date which are run daily– Test environment is a deliverable to the users

• Monthly build posted to the Internet for user access• NGT Forum and List Servs for user communication• Early releases for testing in end-user environments

Product backlog managementProduct backlog management

• Represents the high-level user requirements

• Divided into prioritized groupings for product

delivery and contracting purposes

• Relative point estimates established for each item

– Allows progress to be measured and schedule assessed

• Broken down into smaller backlog items for

completion in a 30-day sprint

Key Development ProcessesKey Development Processes

• Co-located, multi-disciplinary teams– subject matter experts, developers, tech writers, etc.

• Managed according to ‘Scrum’ processes• Test-driven development• Pair programming• Continuous integration• Multi-responsibility teams

– New development, maintenance, support, implementation, etc.

Standard scrum processStandard scrum process

Backlog Progression through NGT SprintBacklog Progression through NGT Sprint

Frequent validation by TRTs and TAGsFrequent validation by TRTs and TAGs

• TRTs participates in monthly sprint reviews and planning sessions

• TRTs approve alpha test results each month

• TAGs participate in monthly web conferences

Civil Rights TRT

Communication with user communityCommunication with user community

• Business and technical webinars (demo and Q&A)– 3 business webinars: 20+ agencies, 100+ people

– 2 technical webinars: 20+ agencies, 120+ people

• Made 5 on-site visits to preview software with users and get feedback (FL, IN, NC, OH, OK, VT)– Agencies selected were reviewed and approved by TRT

– Visits received positive feedback with good suggestions

• NGT Online Forum for discussion and feedback

• Online TeamTrack issue reporting/tracking system

web Trns•port Rolloutweb Trns•port Rollout

“Nothing great was ever achieved without

enthusiasm.” – Ralph Waldo Emerson

Agency Deployment InfrastructureAgency Deployment Infrastructure

Kansas DOT pre-release testingKansas DOT pre-release testing

• KSDOT currently still using mainframe Trns•port• Installed web Trns•port in-house in January 2007• Loading data, customizing, and testing system• Updating with monthly sprint results• Running all the standard acceptance tests onsite

with each update• KSDOT Goal is to put Web Trns•port into

production in early 2008

Preconstruction release schedulePreconstruction release schedule

Release Content

Preconstruction Release 1

(limited production release)

September ’07 sprint results

Preconstruction Beta February ’08 sprint results

Preconstruction Release 2

(full production release)

June ’08 sprint results

Actual release dates are dependent on TRT and TTF sprint result approvals.TRT and TTF each have five days to make approval decisions.

Agency installation & migration tasksAgency installation & migration tasks

• Installation and migration planning• Acquire, install, & configure hardware and software• Install web Trns•port• Configure system (workflows, installation options, etc.)• Migrate data from existing PES/LAS system if applicable

– Version upgrades may be necessary

• Create new required data (e.g., new code tables, security)• Apply agency customizations

– including GUI, interfaces, and reports

• Testing at each stage of the installation process• User training and DOT specific documentation updates

Interfacing with c/s Trns•portInterfacing with c/s Trns•port

• Incremental web Trns•port delivery– Preconstruction, CRLMS, Construction, Materials, Cost

Estimation, Decision Support

• Agencies will need to use a mixture of client/server and web Trns•port during transition

• web Trns•port interfaces will be provided for c/s modules that have not yet been replaced by web Trns•port

Why Preliminary Releases…Why Preliminary Releases…

• Early exposure for assessing what’s needed for production

• Jump start on data migration, training and customizations

• Any errors found before end of beta will be corrected under this contract

“Nodding the head does not row the boat.”

– Irish Proverb

USA Lightweight 4- rowing at the World ChampionshipsPhotographer: Joel Rogers.

Publication available in Demo RoomPublication available in Demo Room

Trns•port MSE ActivitiesTrns•port MSE Activities

“A good listener is usually thinking about something else.”

– Frank McKinney Hubbard

Trns•port LicenseesTrns•port Licensees

Trns•port Implementation Statushttp://www.cloverleaf.netMSE Activities

Trns•port LicenseesTrns•port Licensees• 40 State Agencies• 2 Canadian Provinces• Philippines DPWH• District of Columbia DOT• Pennsylvania Turnpike• FieldManager®

– 161 Local Governments– 631 Consultants/Contractors in 222 organizations

• Estimator– 813 Design Consultants in 555 firms

MSE Activities

Agencies Licensing Additional ModulesAgencies Licensing Additional Modules

• PES®/LAS® – LA• BAMS/DSS® – LA• CES® – IA, LA• CAS® – NJ• SiteManager™ – IA,MD• SitePad™ – GA, IN • TRACER™ – OR, PA,WY

MSE Activities

Maintenance TMR/Call Ticket TrendMaintenance TMR/Call Ticket Trend

0

500

1000

1500

2000

2002-2003 2003-2004 2004-2005 2005-2006 2006-2007

TMRs Reported TMRs Delivered Call Tickets

Fiscal Year

MSE Activities

A Few Stats from Last Fiscal Year… A Few Stats from Last Fiscal Year…

• 1,855 Support Requests (Call Tickets)– E-Mail, Telephone and Cloverleaf

• TMRs Reported– 37 Warranty– 240 Maintenance– 131 Enhancement

• TMRs Delivered– 35 Warranty – 124 Maintenance– 36 Enhancement

MSE Activities

Major Deliverables Since Last TUGMajor Deliverables Since Last TUG• 2006-07 MSE Releases

– FieldNet 2.1a – March 2007– SiteManager 3.8a, SitePad 1.1f, FieldManager 4.3a –

June 2007– PES/LAS 5.9c, CAS 5.5c, CES 5.7b, BAMS/DSS 6.6c,

Expedite 5.6c, Estimator 2.5a – Sept 2007

• 2006-07 Technology/Tool Upgrades– Microsoft Visual Studio .NET 2005– SitePad Pocket PC Microsoft OS

MSE Activities

2006-07 General System Highlights2006-07 General System Highlights

• Portion of Maintenance and Support Services budget used for new development

• Maintenance TMRs – Began the year with 933 TMRs, ended with 1,011 TMRs– 240 reported, 38 obsolete and 124 delivered TMRs– Addressed urgent, critical and select highs per TTF

• Enhancement TMRs– 36 Trns•port functional enhancements delivered– 24 FieldManager and Estimator Enhancements

MSE Activities

2007-08 Maintenance Focus2007-08 Maintenance Focus• Focus on urgent/critical TMRs and TTF approved

high priority TMRs• Installation, testing and release improvements• Technology Upgrades

– Microsoft IE7 web browser and Vista OS– Microsoft OS upgrade for Trns•port SitePad on pocket pc

• Interfaces with web Trns•port• Fiscal Year MSE releases June 2008

MSE Activities

• On-line Support and Issue Tracking– External TeamTrack initiative going well

• Ongoing Help Desk and Call Ticket Resolution– Ongoing training of help desk staff– Staff collocation with developers and testers

• Customer Surveys– Service available via web tool hosted by Info Tech Darleen

Randall

Customer Support ActivitiesCustomer Support Activities

MSE Activities

Service Unit and Direct Contract ActivitiesService Unit and Direct Contract Activities

One of three Trns•port CES Cost Estimation training classes in the

Philippines

Service Unit ActivityService Unit Activity

• More than 140 trips to 24 agencies• Began 1 new Trns•port implementation• Completed 548 Service Units • On-site dedicated teams at 7 Agencies

MSE Activities

Trns•port Related ActivitiesTrns•port Related Activities

Trns•port Marketing ActivityTrns•port Marketing Activity

• 21 agency visits focusing on– specific areas of interest– presentations and demonstrations of Trns•port suite

• 24 informal agency visits focused on building relationships with key personnel

• 25 webinars primarily focused on cost estimation and electronic bidding

MSE Activities

Meeting and Conference AttendanceMeeting and Conference Attendance• AASHTO Meetings

– National AASHTO Annual Meeting– Subcommittees on Information Systems, Construction,

and Materials

• HEEP International and Regional I-V• American Public Works Association (APWA)

(National Congress and some regional meetings)• Associated General Contractors and Road

Builders shows (select few)• TEA and TUG Meetings

MSE Activities

Bid ExpressBid Express

• Continues to grow with 28 Agencies and 1 Canadian Province in production

• Roughly 3,125 contractors signed up• Approximately $54 billion in bids submitted in 2006• On-line bid bond validation available with Surety

2000 Corporation and Insure Vision Technologies• New features added in 2006/2007

– Enhancements to Small Business Network• Implementing an Electronic Bidding program for

DBEs nation-wideTrns•port Related ActivitiesTrns•port Related Activities

Small Business Network for DBE CommunitySmall Business Network for DBE Community• Agencies providing Small Business Network

Accounts to certified DBE community– Alabama DOT EEO– Georgia DOT EEO – Indiana DOT and Supportive Services– Iowa DOT EEO– Michigan DOT Office of Equal Opportunity– New Jersey DOT EEO (pilot)– Oregon DOT EEO (pilot)

• Nova Scotia providing SB network to subcontractors

MSE Activities

Progress with Internet Bidding using Expedite and Progress with Internet Bidding using Expedite and

In production with 2-way Bidding (29)Canadian Provinces in Production (1)Implementing or working toward implementing 2-way Bidding (7)

Collusion Detection Training WorkshopsCollusion Detection Training Workshops• Held annually at Info Tech offices in Gainesville,

Florida in late winter

• Provides hands-on, in-depth training using BAMS/DSS® with case studies using real agency data

• Next workshop scheduled:– February 26 – 28, 2008

• Enrollment is limited to 15 participants to ensure student/staff interaction

• Information available on Cloverleaf under “Events” or by contacting Joe Phelan

Trns•port Related ActivitiesTrns•port Related Activities

ConclusionConclusion

The Mars Global Surveyor Orbiter took this picture of

what looks like a smiley face.

SummarySummary

• web Trns•port Development– Continued emphasis on user collaboration, test driven

development, incremental deliverables, and quality results– Preconstruction and CRLMS

• Gearing Up for Next Areas of Development– Materials Management– Construction Management– Cost Estimation (including TRACER integration)– Contract Monitoring and Bid Analysis

• Supporting the users– Continued growth in on-site services– More and better collaboration with the TTF, TRTs and users– We’re fully committed to providing excellent service to all our

customers

Some ways to stay connectedSome ways to stay connected

• Web Sites– Cloverleaf– TUG– AASHTOWare®

– NGT Forum

• TUG List Server• Documents

– Trns•port Newsletter– Maintenance, Support, and Enhancement Work Plan– AASHTOWare Catalog

AppendixAppendix

Product DetailsAccomplished last fiscal year

In progress this fiscal yearFuture or planned items

TMR Maintenance BacklogTMR Maintenance Backlog

MSE Activities

Module Begin New Delivered Adjustments End

BAMS/DSS 184 14 0 -1 197

CAS 72 5 0 -1 76

CES 100 49 8 -4 137

Estimator 4 5 11 11 9

Expedite 13 6 0 -1 18

FieldManager Suite 68 61 45 -22 62

FieldNet 20 19 17 0 22

Intranet 6 0 0 0 6

LAS 55 5 1 0 59

PES 91 10 3 0 98

SAPW 5 0 0 0 5

SiteManager 299 61 33 -20 307

SitePad 9 3 5 0 7

SiteXchange 4 1 1 0 4

Test Suite 3 1 0 0 4

Totals 933 240 124 -38 1011

2006-07 Updates and Releases2006-07 Updates and Releases

Product Releases Updates Emergency Fixes

BAMS/DSS 1 1 2

CES 2 17

Estimator 1

Expedite 1 1

FieldManager/FieldNet 1 1 6

Intranet

PES/LAS/SAPW/CAS 1 1 3

SiteManager 2 13

SitePad

SiteXchange

Test Suite 2

Totals 11 3 42

SiteManager, SitePad, SiteXchange SiteManager, SitePad, SiteXchange • Accomplished

– 2 releases, 1 product update and 39 TMRs • SiteManager 3.8a, SitePad 1.1f, SiteXchange 1.0b-1

– Microsoft Visual Studio .NET 2005 Technology Upgrade– Agency Funded Enhancements

• In Progress– Warranty and urgent/critical TMR resolutions

• Upcoming– December, 2007 Warranty Release– Microsoft Vista, IE 7 Technology Upgrade– 2007 – 2008 FY Release

SiteManager EnhancementsSiteManager Enhancements

• Enhancements for SiteManager 3.8a:– 7247: Spell check for DWR record work item remarks

– 8507: Add attachment functionality to the DWR, Diary, Constr Conf

– 9417: Allow agencies to set the FHWA approval for change orders

– 9512: Custom Template on Superpave Window

SiteManager Enhancements SiteManager Enhancements

• SiteManager 3.8a Enhancements (Continued)– 9513: Maintain Sample -  Representative Qty

– 9539: Add attachments to Superpave and Portland Cement Concrete Mix Design window

– 9600: Additional Remark Types on Approved Materials and P/S windows

– 9690: Add Custom Record Template function to PCC Mix Design window

PES, LAS, SAPW, CAS PES, LAS, SAPW, CAS • Accomplished

– 1 Release, 18 TMRs• PES/LAS/SAPW 5.9c

– 1 Release, 3 TMRs• CAS 5.5c

– Microsoft Visual Studio .NET Techology Upgrade

• In Progress– Warranty and urgent/critical TMR resolutions

• Upcoming – February, 2008 Warranty Release– Microsoft Vista, IE 7 Technology Upgrade– 2007 – 2008 FY Release

ExpediteExpedite

• Accomplished– 1 release, 6 TMRs

• Expedite 5.6c

– Maintenance and warranty resolutions

• Upcoming – June 2008 Release

• Expedite 5.7a

– 2 Releases Planned• Pre-Release to Illinois for Enh TMR 9803

– Maintenance and Warranty Resolutions planned

BAMS/DSSBAMS/DSS• Accomplished

– 2 Releases, 1 Product Update, 13 TMRs• BAMS/DSS 6.6c and BAMS/DSS Standard 6.6c

• BAMS/DSS 6.6b-2

– Maintenance and warranty resolutions, Microsoft Visual Studio .NET Technology Upgrade

• In Progress– Warranty and urgent/critical TMR resolutions

• Upcoming – February, 2008 Warranty Release– Microsoft Vista, IE 7 Technology Upgrade– 2007 – 2008 FY Release

CESCES

• Accomplished– 1 releases, 42 TMRs

• CES 5.7b

– Microsoft Visual Studio .NET Technology Upgrade

• In Progress– Warranty and urgent/critical TMR resolutions

• Upcoming – February, 2008 Warranty Release– Microsoft Vista, IE 7 Technology Upgrade– 2007 – 2008 FY Release

EstimatorEstimator• Accomplished

– 1Beta release, 1 Release, 16 TMRs• Estimator 2.5a Beta• Estimator 2.5a

– 6 enhancements

• Estimator 2.5a enhancements– 7321: XML import from Estimator to have same functionality as

pjiport.dat file (Modifications also required to PES/LAS and CES)

– 7730: documentation for PES<->Estimator interaction

– 7833: Improvements to Bid History Graph

Estimator EnhancementsEstimator Enhancements

• Estimator 2.5a enhancements (Continued)– 8077: Document bid history data – 8118: Add new Estimate type - 'Use only Trns•port items and codes

– 9103: Require the addition of fed/state project number to Estimator

• Upcoming – 2007 – 2008 YE Release

• 5 approved enhancement TMRs

FieldManager, FieldNet SuiteFieldManager, FieldNet Suite• Accomplished

– 3 Releases, 84 TMRs • FieldManager 4.2c, 4.3a, FieldNet 2.1a

– FieldManager to SiteXchange Interface Enh (TMR 9082)

• In Progress– Warranty resolutions, Maintenance TMRs– Bentley On-Site Interface Proof of Concept Pilot

• Upcoming– 1 Product Update

• FieldNet 2.1a-1

– TMR resolutions plus enhancements