a&e services for the construction of schools in sindh

A&E Services for the Construction of Schools in Sindh Stage II

Sindh Basic Education Program

Annual Report 2018

IQC Contract No. AID-391-I-11-00002

Task Order No. AID-391-TO-16-00006

28 January 2019

HPK

Halcrow Pakistan (Pvt) Limited 3rd Floor, Nawa-e-Waqt House, Mauve Area

Sector G-7/1, Zero Point, Islamabad, Pakistan Tel: +92 51 220 3451; Fax: +92 51 220 3462

www.halcrowpk.com

This report is made possible by the support of the American People through the United States Agency for International Development (USAID). The

contents are the sole responsibility of Halcrow Pakistan (Pvt) Ltd and do not necessarily reflect the views of USAID or the United States Government.

A&E Services for the Construction of Schools in Sindh Stage II


Annual Report 2018

A&E Services for Construction of Schools in Sindh Stage-II (SBEP) Annual Report 2018

28 January 2019 i HPK

Document history

A&E Services for Construction of Schools in Sindh Stage-II


Annual Report 2018

SBEPII-E1-APR-002-01

This document has been issued and amended as follows:

Version Date Description Created by Verified by

Approved by

00 28/01/2019 First Issue MNA/DS MKB SSS

MNA Muhammad Nadeem Ahmad

DS Dawood Shaikh

MKB Muhammad Khizar Barakzai

SSS Sohail Shamim Siddiqui


28 January 2019 1 HPK

Contents

1 Executive Summary 2

2 Scope and Objective 7

3 Progress Review 9

4 Annual Review 32

5 Implementation Review 36

6 Public events 40

Appendix

Appendix A Level of Efforts (LOE) Status Summary

Appendix B1 Monitoring and Surveillance (QAQC review)

Appendix B2 Monitoring and Surveillance (HSE review)

Appendix C Work plan and progress status

Appendix D Report & Deliverables

Appendix E Public Events pictures



1 Executive Summary

This report is prepared in pursuance to Task Order (TO) deliverable

requirement, Element 1 – General Management and Administrative

Support. It covers annual implementation report for the project A&E

Services for Construction of Schools in Sindh, Stage‐II, Sindh Basic

Education Program (SBEP). As agreed with USAID, Annual Work Plan

and Annual Review Report will follow calendar year from 1st January to

31st December of respective year. Pursuant to same, this report covers the

period from January 2018 to December 2018.

This report should be read in conjunction with Annual Work Plan 2018 and

Draft Annual Work Plan 2019 being submitted in parallel with this report.

Weekly updates and monthly progress reports and other reports should

also be referred as deem necessary for the understanding of this review.

Architect-Engineer Services for Sindh Basic Education Program Stage-I

This task order scope and activities are in continuation of previous contract

“Architect‐Engineer Services for Sindh Basic Education Program” Task

Order No. AID‐391‐TO‐12‐00004 whose allocated A‐E service timeline had

ended by 30 September 2016. However, there were many activities

particularly construction supervision and project management were not

completed and in progress which were to be continued under this new task

order scope of work.

This report should be read in conjunction with previous task order (Stage‐

I) deliverables, monthly progress reports and other relevant reports in

order to understand the better overall background, scope or work and

activities of Sindh Basic Education Program.

Sub task-1 - Third Party Monitoring for repair/rehabilitation of Maternal Child Health Centers (MCHC) in 16 Districts of Sindh

USAID Office of Infrastructure & Engineering (OIE) acting through its

Implementing Partner, Project Management Contractor (PMC) (EA

Consulting) is undertaking the repair and renovation of up to 73 Maternal

and Child Health Centers (MCHC) in 16 districts of Sindh. Repair and

renovation is necessary for these facilities to function optimally as MCH

centers. In addition subject to the availability of funds, USAID also plans

to fund the procurement and installation of equipment for these facilities

(e.g. low technology medical equipment and furniture).

As part of this Task Order “A‐E Services for Construction of Schools in

Sindh Stage‐II under Sindh Basic Education Program (SBEP)”, USAID has

amended the task order (Modification no. 04) and added a sub task “Third

Party Monitoring for Repair/Rehabilitation of Maternal Child Health

Centers (MCHC) in 16 Districts of Sindh”.



Sub task-2 – AE Services for two addition districts, Shikarpur and Ghotki, Sindh, SBEP Stage-II

The GoS and USAID have mutually agreed to extend the geographical

focus of Sindh Basic Education Program (SBEP) from seven (7) to nine (9)

districts of Northern Sindh by adding two new districts namely Shikarpur

and Ghotki, with 12 new schools, six (6) in each district. USAID will

provide additional fund, amount of $4.2 million for construction of six (6)

additional schools in Shikarpur district. The additional fund will increase

the total number of schools to be constructed with USAID funds from 106

to 112. Reciprocally, the Government of Sindh (GoS) has agreed to

construct six (6) schools in Ghotki district with its own funds.

USAID Pakistan has modified (Modification no. 05) the task order to

provide Architect‐Engineer Services for two new districts, Shikarpur and

Ghotki in Sindh under the SBEP II Task Order “Architect‐Engineer Services

for Construction of Schools in Sindh, Stage‐II for Sindh Basic Education

Program (SBEP)”.

Scope of Work interface - SBEP Stage-I and Stage-II

Refer to this Task Order SBEP Stage‐II including sub‐task‐1 & 2

modifications, Section‐C4 & C‐5, Statement of Work, and relevant TO

section of SBEP Stage‐I a comparative outline are summarized below for

quick reference and understanding.



Table‐1.1: Comparative Summary of Stage‐I and Stage‐II Scope of work

SBEP Stage-I (Old) Outline SBEP Stage-II (Current) Outline Scope of Work Status Remarks

Element Activity Element Activity Stage-I vs Stage-II

Element‐1 General Management

& Administration

Support

Element‐1 General Management

& Administration

Support

Continue with same scope of work

Element‐2 Identification of

Schools

Element‐2 Site Assessment &

Design

Identification for two new Districts Scope added through TO

Modification‐05

Element‐3 Site Assessment Site Assessment for two new Districts Scope added through TO

Modification‐05

Element‐4 Design & Tendering Site adaptation and design for two new

districts

Tender document for two news Districts

packages

Procurement of Construction Contractor

for two new Districts packages

Scope added through TO

Modification‐05

Element‐5 Construction

Management &

Supervision

Element‐3 Construction

Management &

Supervision


including two new Districts packages.

Third Party Monitoring for

repair/rehabilitation of Maternal Child

Health Centers (MCHC) in 16 Districts of

Sindh


Modification‐05


Modification‐04

Element‐6 Procurement of

Commodities

Element‐4 Procurement of

Commodities




Element-1: General management and administrative support

We have been able to manage project with in‐time deliverables submission,

progress reviews, effective planning, support and giving advice to

program stakeholders and Program Management and Implementation

Unit (PMIU). All element activities remained in progress as per scope of

services and project requirement and as advised by USAID/PMIU time to

time

Two sub‐task with modification no. 04 & 05 added in scope of services.

This year fifth project site office has been established at Jacobabad.

Branding & marking and security implementations remained in place.

Element-2: Site assessment and design

No Identification and assessment activity

Additional design to relocate three school sites due to unavailability of

land parcel

No Procurement activity for new contract

P‐09 Dadu, efforts for replacement of de‐scoped school as per PMIU

advice

P‐13A Jacobabad, efforts for relocation of schools as per PMIU advice

P‐14 Kashmore, contract amendment for relocation of school due to

unavailability of land parcel

Initiatives have been taken for site identification, assessment and onward

activities for two news districts, Shikarpur and Ghotki.

Element-3: Construction management and supervision

Construction of schools is in progress since 2013. Supervision and project

management remained the major activities during the year as schools were

under construction in parallel. All resident and construction management

team were deployed as per construction activities.

During the period Twenty (20) schools completed with milestone

verification and certification. As on to date Forty seven (47) schools have

been completed and all remaining fifty nine (59) schools (except one at

Dadu) are at various construction stages from foundation to near

completion. Quality Assurance, HSE and strict compliance of standard

construction practice remained the key tools for such state of the art

construction of schools.

P‐09 Dadu, one school was de‐scoped by PMIU due to unavailability of

land parcel. Relocation efforts have been carried during the period but to

be finalized by PMIU to award within current contract or retender for new

procurement. Still PIU is required to take decision on the same.



Third Party Monitoring field visits and reporting are being carried out

during various phases of repair/renovation of all under repair/renovation

MCH centers.

Element-4: Procurement of Commodities (furniture)

Procurement of furniture also progressed during the period. Preparation

of tender for subsequent fourth Lot‐4 was carried out. Procurement of

contractor completed for Lot 04. During the period nineteen (19) schools

furniture have been delivered under various lots. To date twenty eight (28)

schools furniture have been installed. Delivery of furniture at various

completed schools are in progress.



2 Scope and Objective

Project Scope

The natural catastrophe of flood 2010 hindered the education of thousands

of children in Sindh especially in northern areas. In order to improve and

resume education in flood affected districts and to restore public

confidence in the public education system, USAID is supporting the GoS

in the construction of child friendly new facilities to replace fully damaged

schools in affected districts and implement GoS Reform policy.

This task order scope and activities are in continuation of previous contract

“Architect‐Engineer Services for Sindh Basic Education Program” Task

Order No. AID‐391‐TO‐12‐00004 where allocated A‐E service timeline had

ended by 30 September 2016. However, there were many activities

particularly construction supervision and project management were not

completed and in progress which were remained continue under this new

task order scope of work. We have been able to win the new task order

through the competitive bidding.

USAID under IQC agreement awarded this contract through a Task Order

A&E Services for construction of schools in Sindh Stage‐II

under Sindh Basic Education Program in seven districts with two new

districts Shikarpur and Ghotki of Northern Sindh and five selected towns

of Karachi City. The scope of project

comprises the following four (4) elements of activities:

Element 1: General management and administrative support

Element 2: Site assessment & design

Element 3: Construction management and supervision

Element 4: Procurement of commodities and equipment

Project Location

SBEP Scope of services location

Project area comprises of seven with two new districts of Northern Sindh

and five selected towns of Karachi City:

1. District Khairpur

2. District Sukkur

3. District Larkana

4. District Dadu

5. District Qambar‐Shahdad kot

6. District Jacobabad

7. District Kashmore

8. District Shikarpur (new)

9. District Ghotki (new) &

10. Karachi City (Bin Qasim, Gadap, Kemari, Layari and Orangi town)



MCHC Scope of services locations

Third Party Monitoring for Repair/Rehabilitation of Maternal Child Health

Centers (MCHC) located in 16 Districts of Sindh.

1. District Sukkur

2. District Khairpur

3. District Ghotki

4. District Shikarpur

5. District Jacobabad

6. District Larkana

7. District Dadu

8. District Naushahro Feroze

9. District Mirpur Khas

10. District Umer Kot

11. District Sanghar 12. District Tharparkar 13. District Tando Allayar 14. District Matiari

15. District Sujawal

16. District Thatta

Objective of Report

The objectives of this report are to describe:

Progress Review

It covers key targets set and results achieved during the reporting year in

comparison to Annual work plan 2018. It also details report and deliverable

status for each of the project activity elements.

Annual Review

It covers key activities, actions and achievements conducted during the

reporting year for each of the project activity elements.

Implementation Review

It covers significant implementation problems and challenges encountered

during the year, action taken to resolve problem and our

observations/recommendations to improve implementation in the future.

Public events

An overview of the public events, during the reporting period with

photographs.



3 Progress Review

As per statement of work of TO, project is divided into four elements and is

followed below to cover key targets set and results achieved during the

reporting year in comparison to Annual work plan. It also details report and

deliverable status for each of the project activity elements.

Element‐1: General management and administrative support

This is the core ongoing activity element, covering overall project planning,

executing and controlling throughout the course of the services under this task

order. It comprises a core team from of various field of expertise such as

managers, engineers, finance and administration, security and document

controls etc.

HPK has a comprehensive and integrated project management system. A

detailed protocol and procedures have been developed for the project

management as defined in Annual Work plan 2016‐2017.

There are number of implementing partners for SBEP. Intermediately, meetings

have been conducted among the stakeholders to discuss and review role and

responsibilities, timeline and deliverables, way forward, progress and

implementation challenges faced during the service performance of

stakeholders. As per TO requirements we have also conducted meetings with

USAID and PMIU to review progress of project, work plan and other related

matter as defined in our scope.

We are managing and administering project by in time submission of

deliverables, progress reviews, effective planning, supporting and giving

advice to project stakeholders. Branding and marking and security

implementations are inching with the project. However, official procedures,

protocols and response and approval on different issues and deliverables

sometime affected the pace of the project and dependent activities.

Task Order Modifications and Amendments

During the reporting period following modification & adjustment have been

made.

Amendment/Modification No. 4 on 07 July 2018, a sub task “Third Party

Monitoring for Repair/Rehabilitation of Maternal Child Health Centers

(MCHC) in 16 Districts of Sindh”.

Amendment/Modification No. 5 on 21 December 2018, a sub task “Architect‐

Engineer Services for two new districts, Shikarpur and Ghotki in Sindh

Cost Adjustment No. 2 approved on 03 April 2018 by COR



Finance & Administration

This section remained substantially busy throughout the year. During the

period strict compliance on the developed procedures and operational system

have been maintained in order to utilize the budget effectively. The dedicated

team is dealing all the matters related to Accounts, Finance, Administration,

Transport, IT, Human Resource recruitment, Procurement etc. Overall the

expense against LOE and other direct costs remained within budget, shows a

clear project understanding with effective and efficient use of finance.

Annual Audit

A third party independent RCA audit consultant M/S UHY Hassan Naeem &

Co. as prequalified by USAID conducted a financial audit of cost billed to

USAID by HPK. This audit covered 01 January 2017 to 31 December 2017.

The audit was conducted in accordance with applicable US Government

standards and USAID “Guidelines for Financial Audits Contracted by Foreign

Recipients”. Although final report has not been shared/submitted by the

auditor, no observation has been reported or pointed out by the auditor during

the year 2017.

Tax Exemption

Tax exemption requests on services and Other Direct cost have been submitted

to concerned government department (Sindh Revenue Board – SRB) as per

guidelines issued by the USAID. Despite good faith efforts by Halcrow to

obtain Tax exemption from SBR, no exemption of Tax against any exemption

request has yet received. Based on good faith efforts by Halcrow in accordance

with Guidance to Implementing Partners dated March 15, 2017, CO has

determined that taxes equivalent to Rs 31,494,654 on Halcrow Fee Invoices for

SBEP II for the period October 2016 to April 2018 are an allowable cost, through

his letter dated 27 June 2018. However, request for tax allowability on Halcrow

Fee invoices for the period July 2014 to September 2016 on SBEP I for Rs

47,705,088 is still pending with USAID.

Performance Evaluation

USAID conducted performance evaluation through an online Contractor

Performance Assessment Reporting System (CPARS).

Second year CPARS to this TO also conducted.

CPARS year‐2: 01 Oct 2017 to 30 Sept 2018, uploaded on 10 December 2018



Staff houses and Project office

Four staff houses Sukkur, Larkana, Dadu and Kashmore were remained in

operation during previous TO. The fifth in Jacobabad also established during

the period.

Following staff house has been established during the reporting period:

1. Staff House, Jacobabad from May 2018 for construction supervision

teams for Package‐13A, 13B Jacobabad.

Below are already in place:

2. Staff House and Project office, Sukkur; Project management team and

remained for supervision team for P‐03 and 07 Sukkur.

3. Staff House, Larkana staff house is contributing the staff resident

requirement for Larkana of P‐04 & 06 (13 schools) and Qambar school

of P‐10 to P‐12 (21 schools) with effective planning and best budget

utilization.

4. Staff House, Dadu; Construction supervision team for Package‐08 &

Package‐09

5. Staff House, Kandkot, Kashmore; Construction supervision team for

Package‐14



Detail of all building remained in use of SBEP staff is given in the table below

Table‐3.1: Staff houses and project office summary

Building

Type

District City Construction

Packages

Lease

Start

Date

Site

Office/

Staff

House

Sukkur Sukkur CM Team,

Packages 3 and 7

July 2013

Staff

House

Larkana &

Qambar

Shahdadkot

Larkana 4, 6, 10, 11 and 12 May

2017

Staff

House

Dadu Dadu 8 and 9 July 2015

Staff

House

Kashmore Kandhkot 14

(13A and 13B till

May 2018)

Oct 2017

Staff

House

Jacobabad Jacobabad 13A and 13B May

2018

Resource Management (LOE and vehicles)

This is one of the important management tool for project control. Apart from

general administration and management and design activities majority of the

input is dependent upon the supervision of construction contractor activities,

capability, capacity, quality compliance and pace of work. Supervision staff

(LOE) allocation has been managed as per construction contractor scope and

pace of work. Distribution of vehicles also arranged considering the

geographical and site distances. A brief summary for Level of Effort (LOE) is

given in table‐3.2 below.

There are some positions where budgeted LOE of particular year exceeded.

However overall it is within budget. A detailed LOE summary is enclosed in

Appendix‐A



Table‐3.2: LOEs (element wise) summary for Calendar year‐2 (Jan 2018 to Dec 2018)

Elements LOE (Days) Utilization

(Days)

% age

Utilization

Remarks

Budgeted Variation Adjusted

E‐1 1,528 ‐165 1,363 1,347 99% Satisfactory

E‐2 36 +108 144 54 38% Utilized as per activities

E‐3 14,938 +318 15,256 15,169 99% Utilized as per activities

E‐4 96 +39 135 133 99% Utilized as per activities

Total 16,598 +300 16,898 16,703 99%

Also as on to date 24 (including MCHS) vehicles are deployed in different areas

as per requirements and summary is given in table‐3.3 below. Three (03)

vehicles provided by USAID are also included in the pool. With effective

procurement policy and approach reasonable reduction in budget utilization is

observed.

Table‐3.3: Vehicles distribution

location Construction

Packages

Rented

vehicle

USAID

share Total

Sukkur Construction

core team 02 02

Larkana P‐04, P‐06, P‐

10, P‐11, P‐12 06 01 07

Dadu P‐08, P‐09 02 02

Karachi P‐05, P‐15,

COP team 04 04

Jacobabad P‐13A & 13B 03 01 04

Kandhkot P‐14 02 01 03

16

Districts MCHC 02 02

Branding and Marking

As per scope of the task order and approved plan branding and marking

activities continued on different sites at specific occasions e.g. community

consultation and preconstruction community conferences.



A brochure leaflet for the construction of school was also distributed during

the community ceremony and other events.

Three dimensional perspective models for two standard types (14 classroom

and 12 classrooms) of schools were displayed for community presentation and

understanding.

A 3D Architectural walk through animation was also presented during various

implementing activities to elaborate finishing, furniture and other engineering

planning

Security

All the necessary and concerned Staffs were regularly briefed about on‐going

Security Situation prevailing in the country. In this regard necessary training

has been imparted to the concerned staff. Security plan procedures and

precaution have been implemented in compliance with true spirit and is

remained unchanged from threat assessment point of view. HPK staff attended

multiple trainings organized by or on behalf of USAID.

To protect USID assets and resources, required number of armed security

guards are deployed on all SBEP premises (Site office as well as staff houses).

With effective procurement policy and approach reasonable reduction in

budget utilization is observed

A security review report for year 2018 is enclosed in Appendix‐B



Program implementing partners

The SBEP is divided into five components to be implemented by the different

partners as per their role and scope. Stakeholder coordination meeting had

been set by the USAID. Following implementing partners have been engaged

to date by USAID.

1. Donor Agency: United State Agency for International Development

(USAID)

2. Procuring Agency: Program Management & Implementation

(Employer) Unit (PMIU), School Education Deptt.

Govt. of Sindh

3. A&E Consultant: Halcrow Pakistan (Pvt) Ltd

4. Community Mobilization Program (CMP):

‐ International Relief Development (IRD)

‐ Indus Resources Centre (ORC)

‐ Health and Nutrition Development (HANDS)

5. Third Party Monitoring Consultant:

‐ National Engineering Services Pakistan (NESPAK)

(Contract ended in August 2018)

‐ Associates in Development (AiD)

(Contract awarded by USAID in September 2018)

6. Sindh Reading Program (SRP):

‐ Chemonics International

(Contract ended in December 2018)

7. Sindh Capacity Development Program (SCDP):

‐ Deloitte

8. Construction Contractor :

‐ To all Construction packages

MCHC partners

1. Donor Agency: United State Agency for International Development

(USAID)

1. Project Management Consultant (PMC):

‐ EA Consulting (Pvt) Ltd.

2. Third Party Monitoring Consultant:

‐ Halcrow Pakistan (Pvt) Ltd

3. Construction Contractor :

‐ To all Construction packages



Element‐2: Site Assessment of Schools

This is the technical/design step clubbed with two major parts 1) Identification

and site assessment of potential schools 2) Design and tendering to

procurement of construction contractors. Considering overall scope of work

under these activities majority of progress had been achieved under previous

task order.

There have been some revision and additional scope of services provided for

the construction of schools. There activities have been carried out due to

unavailability of land, relocation of land and additional schools list as advised

by PMIU.

Additional design to relocate/replaced three school sites due to unavailability

of land parcel

1. P‐09 Dadu: Replacement of de‐scoped Sojhro Mirwani to Phakka

school (PMIU yet to decide)

2. P‐13A Jacobabad: Relocation of Ali Sher Jakhrani to Muhammad Pur

Odho (reverted back as per Program steering committee decision in

April 2018)

3. P‐14 Kashmore: Relocation of Abdullah Bhayio to Khahi

(contract amended)

No Procurement activity for new contract

Initiatives have been taken for site identification, assessment and onward

activities for two news districts, Shikarpur and Ghotki.

Scope of Services - Variation

Following technical services performed in addition to TO scope of services.

P‐09 new replaced school Phakka (in place of Sojhro Mirwani), site

assessment conducted and design (May‐18 & June‐18, Oct‐18, Nov‐18)

P‐14 preparation of priced BOQ and Construction drawing for Khahi

School (May‐18 & June‐18)

P‐13A design drawings and priced BOQ to Muhammad Pur Odho School

(for construction contractor) preparation completed (March‐18)

Engineering Resources

A dedicated and qualified team of architects, structural engineers, electrical

engineers, plumbing engineers, water supply and sanitation engineers,

specifications specialist, cost analyst, quantity surveyors, and environmental

specialists worked for preparation of all engineering activities. The utilized

level of efforts summary is given above in element‐1 above.



Packages distribution

No new package distribution have been assigned, procured and awarded

during the reporting period. Total construction packages remained same,

sixteen (16) as per last reporting period.

Task and Targets

No specific task was set for this period. However some of the revision and

relocation of schools were carried out as per PMIU advice.

Site Assessment, Design and Tendering Progress and performance carried out

during the reporting period is summarized below:

Table‐3.4: Summary Record of Elements Activities Milestones & Achievements

Description of Work Planned Achieved Remarks

Site Identification &

assessment None None

Completed

under previous

TO

Design and Tendering None Multiple

revisions

As per PMIU

advise and site

condition

Package distribution 15 16

Jacobabad split

into two

packages

Procurement of Construction

Contractor ‐ Bid Evaluation None None



Element‐3: Construction management and supervision

Construction management and supervision is one of the key activities within

the project scope of services, under activity element‐3. This involves not only

the project management but also resident supervision of the contractor’s

progress and performance and interaction with other stakeholders as well.

Mainly this activity element is divided into two components 1) Construction

management and 2) Supervision. The first component comprises the team

responsible to monitor and manage the overall activities. Whereas the

supervision team is primarily responsible to supervise construction works,

quality assurance and monitor the progress and performance.

Construction Management

Construction manager is the in‐charge of the technical team with parallel

support by the respective responsible personnel from project core team

members based in Karachi. Project office is based Sukkur a first point of contact

place for the construction team. The component‐1 team is primarily based in

Sukkur. They remain in close contact with project core team and the

supervision team and frequently visit the sites to assist and monitor the

activities as required and directed by management.

Following key personnel remained engaged during the period in project

management:

1. Construction Manager

2. Quality Assurance Manager

3. Quality Assurance Specialist

4. Contract Engineer

5. Civil Engineer

6. Environmental Compliances Specialist

7. Quantity Surveyor

Construction Supervision

The construction supervision has been organized for all under construction

packages. Each of the construction packages consist different schools located

in the same district and within reasonable catchment area in clusters.

Distribution of packages were assigned depends upon contractor’s capability,

district boundary, clusters of schools and distances among the sites.

Each of the packages has a dedicated team to supervise the construction work.

Each package team is led by a Resident Engineer support by site

engineers/inspectors and lab technicians. Support staff may varies depend

upon the clusters of school distances and other technical requirements.

Generally following distribution is being adapted.

1. Resident Engineer per district. However now modified to multiple

districts for effective utilization



2. Site Engineer/Inspector per two schools

3. Lab technician per package. However now modified to per district for

effective utilization

All the construction contract have been awarded by PMIU through a

competitive bidding process as per SPPRA rules.

During the period two construction Packages Completed

‐ P‐03 Sukkur completed in July 2018. Supervision team demobilized

accordingly.

‐ P‐07 Sukkur completed in Jan 2018. Supervision team demobilized

accordingly.

As on to‐date, construction package’s supervision team distribution

arrangement based on the packages is shown in Table‐3.5.



Chart‐3.5a: Construction Supervision Project Management Team Organization

Construction Management Plan Project Manager

Organization Chart

Construction Manager

Fields Engineering Site Supervision Quality &

Compliances Security Administration

Construction management and supervision

Civil Engineer

Resident Engineer(s)

Quality Assurance Manager

Security Guards

Admin Assistant

Contract Engineer

Site Inspector(s)

Quality Assurance Specialist

Security Escort

Office Worker

Quantity Surveyor

Lab Technician(s)

Environment Compliance Specialist

Office Support

Draftman

Other Support (cook, cleaner, watchman)

Project management and assistance

Design Manager

Quality Control

Manager Project Security Manager

Finance and Admn

Manager

Project Control & Reporting Engineer

Environment Manager

Project

Coordinator HSE Manager

Contract Manager

Legend: would be posted on need basis

would support on need basis



Chart‐3.5b: Construction Supervision Project Management ‐ Core Team, Part‐1 (Project Office, Sukkur)

A‐E Services for SBEP

Organization Chart ‐ Construction Management ‐ Core Team, Part‐1

Project Manager (Sohail Siddiqui)

Construction Manager (Khalid Hussain Nizamani)

Quality Control/Assurance Construction Management Contract Management Environment & HSE

Compliance Security Administration

Quality Assurance Manager (Abdur Razzaque)

Project Engineer (Muhammad Yameen)

Contract Engineer (Ali Muhammad Memon)

Environment Engineer (Arslan Asghar)

Project Security Manager (Rasheed Ahmed

Jamal/Muhammad Ali)

Admin Assistant (Noman Noor)

Quality Assurance Specialist (Muhammad Hanif)

Architect (‐)

Quantity Surveyor (Masood Ahmed Soomro)

Environment Engineer (Atif Rasheed) Security Guards

Office Support (Idrees)

Electrical Supervisor (Waqas, Shakeel)

Staff Houses Support (Cook, Cleaner)

Draftsman (in house staff)

Drivers



Chart‐3.5c: Construction Supervision Project Management – Resident Team, Part‐2 (Districts Staff Houses) A‐E Services for SBEP

Organization Chart ‐ Construction Management, Resident Team, Part‐2

Project Manager (Sohail Siddiqui)

Continue from Part‐1

Construction Manager (Khalid Hussain Nizamani)

Resident Supervision

District Sukkur

District Larkana

District Karachi

District Dadu

District Qambar

District Jacobabad

District Kashmore

Package‐03 (10 schools) Package‐07 (2 schools)

Package‐04 (7 schools)Package‐06 (6 schools)

Package‐05 (5 school) Package‐15 (4 schools)

Package‐08 (6 schools)Package‐09 (5 schools)

Package‐10+12 (7+6 schools)

Package‐11 (8 schools)

Package‐13A+13B (6+7 schools)

Package‐14 (10 schools)

Resident Engineer (‐)

Resident Engineer (Agha Saeed)

Resident Engineer (Ghazanfar Ali)

Resident Engineer (Muhammad Hammad)

Resident Engineer (Muhammad Ali + Wajahat)

Resident Engineer (Agha Saeed)

Resident Engineer (Sabir Shaikh)

Construction Engineers (‐)

Construction Engineers (Zaheer)

Construction Engineers (Asad)

Construction Engineers (‐)

Construction Engineers (Maqsood, Sikandar)

Construction Engineers

(Ahsan) Construction Engineers

(Shahzad Ali, Syed Zeeshan Shah)

Construction Supervisor (‐)

Construction Supervisor (Sajid)

Construction Supervisor (Waseem, Faizan)

Construction Supervisor (Shahzad, Ashfaq)

Construction Supervisor (Nawab, Rafaqat, Shabbir)

Construction Supervisor (Shafqat, Waheed, Inayat)

Construction Supervisor (Matloob)

Lab Technician (‐)

Lab Technician

(‐)

Lab Technician (Shabbar Kazmi)

Lab Technician

(‐)

Lab Technician (Mahboob)

Lab Technician

(Derawar Singh, Adeel)

Lab Technician (Ghulam Fareed)

Notes:

"TBN" To be Nominated



Orientation and Training

All site staff attended the Orientation/induction training prior to starting any

work on site. These trainings were organized at staff houses. Following

sessions have been organized for the construction management and

supervision team of all packages by the senior and expert in‐house staff.

Design and Specification understanding

Site supervision, technique and tips

Quality Assurance

Health, Safety and Environment (HSE)

Security

Contract documentation

Human Resources, Business conduct and ethics

These trainings are conducted so that staff must be fully aware and updated on

the project technical requirements and shall be able to supervise the job as per

specification, standards and practices. Preferably on quarterly basis, in order

to have small training effectively for new packages joiners and for upcoming

activities.

The contractor also instructed for the same training



Progress of Work

Following the Notice to Commence, the contractor is responsible to mobilize

the construction team. The initial task is to submit all necessary submittals

mentioned in the contract documents such as mobilization plan, Work Plan,

Site preparation plan, method statement of subsequent activities etc. The

consultant under the role as “The Engineer” is responsible to review and

approve all submittals and supervise and monitor all construction activities,

executed by the Contractor. For a “Quality Delivery”, “ In‐time”, as per work

plan and “Cost Effective” complete the task within budget are the key tools

during the project life. Following tables‐3.6 to 3.8 outline summary as to‐date

contractual statistics.

No new package have been awarded during the reporting period. Total

construction packages remained same, sixteen (16) as per last reporting

period.

Below given a comprehensive detail for construction to completion of schools:

Table‐3.6: Summary detail of construction of schools

Targeted areas 07 district of Northern Sindh + 05 town of Karachi

Executed areas 07 district of Northern Sindh + 05 town of Karachi

Planned schools for construction 106

Schools awarded for construction 106

Planned Packages for construction 16

Contract Packages awarded for construction 16

Start date of first package Nov 01, 2013

Planned end date of last package Feb 09, 2020

Planned execution months of awarded packages 350

Executed working months of awarded packages 299

Executed period 85.43%

Planned physical progress for awarded packages 90%

Progress achieved for awarded packages 73%

Planned milestones as per Work plan 954

Milestone achieved and certified 584

Milestone achievement progress 61.21%

Total awarded cost of construction contract packages

(approx...) PKR 7,957M

Total financial bill verified/paid (approx...) PKR 4,913.634M

Financial progress 61.56%

Completed Schools 47

Completed Schools progress 44.33%

Furniture delivered and installed 28



Furniture procurement progress 26.4%

Handed over Schools to PMIU 23

Handed over Schools progress 21.69%



Table‐3.7: Physical Construction progress (%) for contract packages

Package- No. Planned

work (%) to date

Actual work done (%) to date

Variance Ahead (+)

/Lag (-)

Expected Completion

(months) Remarks

Contract Package‐01:

District Khairpur 28% 15% (‐) 13%

Contract terminated

dated 27 June 2014

Contract Package‐01A:

District Khairpur 100% 100% 0%

All 06 Schools

Completed

Overall Progress Package‐

01+01A: 100% 100% 0%


District Khairpur 100% 100% 0%

All 09 Schools

Completed


District Sukkur 100% 100% 0%

All 11 Schools

Completed


District Larkana 100% 99% ‐1% 1 months

06 of 07 Schools

Completed


Karachi City 100% 31% ‐69%

Contract terminated

dated 18 July 2016

Contract Package‐05A:

Karachi City 99% 77% ‐22%

All 05 Schools are

In Progress

Overall Progress Package‐

05+05A: 99% 84% ‐15%


District Larkana 100% 99% ‐1% 1 months

03 of 06 Schools

Completed


District Sukkur 100% 100% 0%

All 02 Schools

Completed


District Dadu 100% 98% ‐2% 2 months

03 of 06 Schools

Completed


District Dadu 100% 92% ‐8% 3 months

01 of 06 Schools

Completed

Contract Package‐10: District Qambar Shahdadkot

100% 99% ‐1% 1 month 05 of 07 Schools

Completed


70% 40% ‐30% All 08 Schools are

In Progress


100% 79% ‐21% 7 months 01 of 06 Schools

Completed

Contract Package‐13A: District Jacobabad‐I


In Progress

Contract Package‐13B: District Jacobabad‐II


In Progress

Contract Package‐14: District Kashmore


In Progress

Contract Package‐15: District Karachi


In Progress

Overall

Construction progress 90% 73% ‐18%



Construction Completion Status

Table‐3.8: Contract Packages Completion Status

Package No District Name of Contractor Firm No. of

Schools Commencement

Milestone /punch list completion

Completed Schools

Construction duration

School Avg. Const- period

Schools handedover

End of defect liability period

nos. date date nos. months month nos. date

SBEP‐01/KHR Khairpur Highway Engineers (Pvt.) Ltd. 6 01‐11‐2013 Terminated ‐ 8 N/A None Terminated

SBEP‐01A/KHR

Balance Work Khairpur Kaybee Constructors BS Traders JV 6 25‐09‐2014 31‐Jan‐17 6 28 30 6 28‐Feb‐18

SBEP‐02/KHR Khairpur Astral Constructors (Pvt) Ltd 9 21‐03‐2014 15‐Aug‐17 9 41 36 9 15‐Aug‐18

SBEP‐03/SKR Sukkur Fazal & Brother, Builders & Developers. 11 21‐05‐2014 14‐Jul‐18 11 51 40 8 15‐Jul‐19

SBEP‐04/LKN‐I Larkana Kaybee Constructors + BS Traders JV 7 17‐10‐2014 6

SBEP‐05/KHI‐I Karachi Badar Engineering Works (Pvt.) Ltd 5 22‐01‐2015 Terminated ‐ 18 N/A None Terminated

SBEP‐05A/KHI‐I Karachi Friends Enterprises 5 05‐07‐2017

SBEP‐06/LKN‐II Larkana Kaybee Constructors + BS Traders JV 6 11‐06‐2015 3

SBEP‐07/SKR‐II Sukkur Fazal & Brother, Builders & Developers. 2 12‐06‐2015 26‐Jan‐18 2 32 32 27‐Jan‐19

SBEP‐08/DDU‐I Dadu Maqbool Ahmed & Co. 6 17‐08‐2015 3

SBEP‐09/DDU‐II Dadu Maqbool Ahmed & Co. 6 26‐10‐2015 1

SBEP‐10/QSK‐I Qambar‐

Shahdadkot

AMCORP Engineering & Construction

(Pvt.) Ltd. 7 20‐04‐2016 5

SBEP‐11/QSK‐II Qambar‐

Shahdad kot Friends Enterprises 8 23‐02‐2017

SBEP‐12/QSK‐III Qambar‐

Shahdad Kot

AMCORP Engineering & Construction

(Pvt.) Ltd. 6 08‐11‐2016 1

SBEP‐13A/JCB‐I Jacobabad Shaukat Khan & Company 7 10‐10‐2017

SBEP‐13B/JCB‐II Jacobabad Shaukat Khan & Company 6 10‐10‐2017

SBEP‐14/KSH‐I Kashmore Shaukat Khan & Company 10 11‐10‐2017

SBEP‐15/KH‐II Karachi Shaukat Khan & Company 4 18‐10‐2017



Table‐3.9: Third Party Milestone verification status

Package‐ No. Schools Milestones

(MS) MS planned by this month

MS achieved by last month

MS achieved this month

MS achieved to‐date

Package 01+1A: 6 54 54 54 54

Package‐02 9 81 81 81 81

Package‐03: 11 99 99 99 99

Package‐04 7 63 63 56 2 58

Package‐05+5A 5 45 12 17 17

Package‐06 6 54 54 41 41

Package‐07 2 18 18 18 18

Package‐08 6 54 54 45 45

Package‐09 6 54 54 28 1 29

Package‐10 7 63 63 51 3 54

Package‐11 8 72 7 23 23

Package‐12 6 54 31 25 5 30

Package‐13A 6 54 5 5 5

Package‐13B 7 63 3 9 9

Package‐14 10 90 9 11 2 13

Package‐15 4 36 4 5 3 8

Total to‐date 106 954 611 568 16 584

Monitoring and Surveillance

Monitoring and Surveillance covers the main functions of the inspection effort.

These are as follows:

Technical Compliances (Design, drawings, technical specification and

contractual obligations)

Milestone Achievement

Quality Control

Health & Safety

Environmental Compliances

Inspections (including progress monitoring and resource recording)

As applicable, field activities are documented to provide a concise and accurate

history of the construction process. All documentation are compiled as soon

after the event as possible.

Quality Assurance review report is enclosed in Appendix‐B1

HSE review report is enclosed in Appendix‐B2



MCHC Third Party Monitoring & Surveillance

Third Party Monitoring for Repair/Rehabilitation of Maternal Child Health

Centers (MCHC) in 16 Districts of Sindh. Project Management Contractor

(PMC) (EA Consulting) is undertaking the repair and renovation of up to 73

Maternal and Child Health Centers (MCHC) in 16 districts of Sindh. Repair and

renovation is necessary for these facilities to function optimally as MCH

centers. In addition subject to the availability of funds, USAID also plans to

fund the procurement and installation of equipment for these facilities (e.g. low

technology medical equipment and furniture).

Third Party Monitoring & Surveillance activities have been conducted during

the period in line with the scope of work, geographical location, PMC advice,

progress of construction contractor and as per USAID direction.

Key statistics and outcome is summarized below:

No. of district = 16

No. of units planned = 82

No. of units awarded =73

No. of visit planned per unit = 11

No. of pre‐final inspection per unit = 01

No. of final inspection per unit = 01

Total visit planned = 803

Mobilization of team = August 2018

No. of visits conducted =373

No. of pre‐final visits conducted =29

No. of final inspection conducted = 31

Total units completed and handed over = 31

Total units in progress = 42

Total units with no activity = 0

Element‐4: Procurement of Commodities and Equipment

This scope of work activity involves the preparation of various

reports/documents as prescribed in the Task Order and to provide necessary

assistance to GoS PMIU as may be required for the procurement of

commodities during the construction of schools.

During the period following key activities conducted:

Lot‐04, 13 schools, procurement of furniture contract awarded

Lot‐01 Defect liability period expired in Feb 2018

Lot‐02 Delivery of furniture in 03 schools

Lot‐03 Delivery of furniture in five schools

Lot‐03 Partial delivery of furniture in one school

Lot‐04 Delivery of furniture in five school

Lot‐04 Partial delivery of furniture in one school



Table‐3.9: Contract Lots Completion Status

S.

No.

District /

Construction

Package

School Name

Distribution of Procurement

Lots (Planned) Delivery Status (Actual)

School

Classroom Lot‐1 Lot‐2 Lot‐3 Lot‐4 Lot‐1 Lot‐2 Lot‐3 Lot‐4

1

Khairpur‐I,

Construction

Package‐01/01A: 06

Schools

GBLSS Koro Goth 14 Classrooms Type‐1 1‐Mar‐16

2 GBHS Tando Nazar Ali 14 Classrooms Type‐1 10‐Sep‐

16

3 GBLSS Ghagri 12 Classrooms Type‐2 17‐Sep‐

18

4 GBHSS Setharja 14 Classrooms Type‐1 16‐Aug‐

18

5 GBHS Tando Mir Ali 14 Classrooms Type‐1 10‐Apr‐

16

6 GBHS Bozdar Wada 12 Classrooms Type‐2 10‐Aug‐

16

7

Khairpur‐II,

Construction

Package‐02: 09

Schools

GBHS Karoondi 14 Classrooms Type‐

1A

15‐Oct‐

16

8 GBHS Jhajh Regulator 14 Classrooms Type‐

1A

10‐May‐

16

9 GBELS PirEssa 14 Classrooms Type‐

1A

20‐Feb‐

18

10 GBHS Satabo 14 Classrooms Type‐

1A

4‐Aug‐

17

11 GBHS Drib Mehar Shah 14 Classrooms Type‐

1A

28‐Feb‐

18

12 GBHS KolabJial 14 Classrooms Type‐

1A

20‐Aug‐

16

13 GBHS Fakirabad 14 Classrooms Type‐

1A

22‐Dec‐

17

14 GBHSS Hussainabad 14 Classrooms Type‐

1A 4‐Mar‐18

15 GBHSS Sami 14 Classrooms Type‐

1A

30‐Oct‐

17

16

Sukkur‐I,

Construction

Package‐03: 11

Schools

GBHS Kamal Khan Indhar 12 Classrooms Type‐

2A

9‐May‐

18

17 GGLSS Bhellar 08 classrooms Type‐3 22‐Mar‐

18

18 GBHS Mulla Ali 12 Classrooms Type‐

2A

19 GBHS Hussain Kalwar 12 Classrooms Type‐

2A

20 GGES Bedil Bekus 12 Classrooms Type‐

2A

10‐Nov‐

16

21 GBHS Dodanko 12 Classrooms Type‐

2A

14‐Sep‐

18

22 G (N) Modern High School 14 Classrooms Type‐

1A

15‐Nov‐

17

23 GBPS Bakhshan Khan Chakrani 08 Classrooms Type‐3

24 GGPS Numaish Colony 12 Classrooms Type‐

2A 1‐Dec‐17

25 GBPS Abad Lakha 12 Classrooms Type‐

2A

22‐Dec‐

16

26 GGELS Arain 08 Classrooms Type‐3 1‐May‐16



S.

No.

District /

Construction

Package

School Name

Distribution of Procurement

Lots (Planned) Delivery Status (Actual)

School

Classroom Lot‐1 Lot‐2 Lot‐3 Lot‐4 Lot‐1 Lot‐2 Lot‐3 Lot‐4

27

Larkana‐I,

Construction

Package‐04, 07

Schools

GGPS Ali Muhammad Chawro Type‐

2A

12‐May‐

18

28 GGPS WikiyaSangi 25‐Jun‐

18

29 GBPS ZakrioMahessar Type‐

2A

30 GGLSS Kehar Type‐

2A 6‐Oct‐18

31 GGPS Phulpota‐I Type‐

2A

32 GBPS Saidudero Type‐

3.1

33 GBPS Pir Jo Goth

34

Karachi‐I,

Construction

Package‐05: 05

Schools

GBPS Sindhi Jamaat

35 GBSS Cattle Colony

36 GBELS Wario Gabole Goth

37 GBSS Yousuf Goth

38 GBHS Dumba Village

39

Larkana‐II,

Construction

Package‐06: 06

Schools

GBPS Mehrab Sandhelo

40 GBMS Purano Abad

41 GBMS Haji Abdul karim Unar

42 GBPS Jakhra

43 GGPS Wadi Wahani

44 GBHS Karani

45 Sukkur‐II,

Construction

Package‐07: 02

Schools

Govt. (P) Municipal Boys High

School, Old Sukkur 12 Classrooms

Type‐

2A

Type‐

2A

15‐Aug‐

18

46 GBHS Masoom Shah Minara 14 Classrooms Type‐

1B

Type‐

1B 21‐Jul‐18



4 Annual Review

Work Plan ‐ Progress

Work plan was developed in Oct. 2016 and updated in Jan 2018 with the

latest program status and activities in progress including construction

supervision of remaining schools.

Work plan along with to‐date progress is enclose in Appendix‐C.

A comparative review of each element milestones among planned in

proposal, Planned in AWP and status to end of year is also summarized in

table‐4.1 below.



Table‐4.1: Key Milestones comparative review Element & Activity AWP Targets End year Review Status End year Review

Remarks

Element 1 – General

Management &

Administrative support

As planned in original

schedule

Implemented accordingly Satisfactory

Element 2 – Site

Assessment & Design

Site Assessment review,

if required

Design Review, if

required

Tender document

review, if required

Preparation of Bid

Evaluation Reports

Not required

Three awarded schools were

reviewed to relocated as per PMIU

advice

Not required

Not required

Satisfactory

Element 3 – Construction

Management and

Supervision

Completion of next 18

schools (total 45) by

June 2018

Completion of next 15

schools (total 60) by Dec

2018

Completion of Sukkur

packages (P‐03 and P‐

07)

Completion of Larkana


06)

Completion of Dadu


09)

Establish staff house in

Jacobabad

Disengage Dadu staff

house

07 Schools (total 34) completed by

end June 2018

13 Schools (total 47) completed by

end Dec 2018

Sukkur Packages completed P‐03 in

July 2018 and P‐07 in Jan 2018

P‐04, 06 out of 07 schools completed

(99% progress)


(99% progress)


(98% progress)


(91% progress)

Staff house established in May 2018

Delayed

Total 20 Schools completed this

year.

Achievement behind due to

construction contractor progress

and performances.

Satisfactory

Almost achieved (expected in

Jan 2019)



and performances.

Partially achieved (expected in

April 2019)



and performances.

Satisfactory

Planned in Jan 2019



and performances.

Element 4 – Procurement

of Commodities &

Equipment

Lot‐02, completion of

delivery of 08 schools

(total 18 school)



(total 28 school)



(total 41 school)

Completion of

remaining procurement

of furniture lots as per

PMIU advice.

Lot‐02 08 Schools delivered

Lot‐03 06 out of 10 schools delivered

Lot‐04 06 out of 13 schools delivered

To date total 29 schools delivered

No advise received from PMIU

Satisfactory


contractor progress and delay in

PMIU payments

Achievement delayed due to

PMIU payments



Reports and deliverables

A detailed report and deliverable chart with element reference and submission

frequency was developed as per TO. A to date status sheet is enclosed in

Appendix‐D for reference.

Additional work

Task order is the tool for defining all scope, role and responsibilities to be

carries out for A&E services. However there have instants where additional

efforts have been utilized under this TO in order to expedite the progress of

program. The reason might be ether:

Addition input required due to on ground condition

Not in scope as mentioned in the TO

Delay in engagement of other implementing partners

Support PMIU to facilitate with engineering and other local

administrative input

Key input is summarized below for reference:

Element‐1:

a. Coordination & Interaction with Educational department officers to

lower (district and schools) level

b. Coordination & Interaction with WAPDA and SEPCO for installation

of transformer.

c. Coordination & Interaction with Local administration for land

acquisition

Element‐2:

d. Redesign of school due to change in site condition and land parcel

layout.

e. P‐09 Dadu: Replacement of de‐scoped Sojhro Mirwani to Phakka school

(PMIU yet to decide)

f. P‐13A Jacobabad: Relocation of Ali Sher jakhrani to Muhammad Pur

Odho (reverted back as per Program steering committee decision in

April 2018)

a. P‐14 kahmoore: Relocation of Abdullah bhayio to Khahi

(contract amended)

Element‐3:

a. Restructuring of supervision team and overall planning, considering

revision in construction packages

a. Extensive facilitation input/support to all the construction contractors

in order to bring them up as per project quality compliance

requirement.

b. Assistance and facilitation to officials visit conducted by GoS

departments other than PMIU



c. Community consultation activity to resolve the local social issues

Element‐4:

a. None

Presentation, Events and Workshops

There have been organized various supporting presentations, events and

workshops as required for awareness, interaction and assistance for the better

implementation of the program. Following are key events organized during

reporting period:

1. Launching ceremony of Sindh Non‐Formal Education Policy 2017,

held on 27 Feb 2018, arranged by Directorate of Literacy & NFE Sindh

and USAID at Awari Towers, Karachi

2. Introductory meeting and presentation for USAID new Deputy

Mission Director John Smith Sreen held on 14 March 2018 with PD

PMIU and PMIU office Karachi

3. 2‐days workshop on Public Procurement Rules and Regulations

(PPRR) held on 27‐28 March 2018 organized by OFM (USAID) and

SPPA (Sindh)

4. Audit Management Workshop held on 29‐30 M<arch 2018 arranged

by USAID OFM in Karachi

5. Handing over Ceremony of SBEP Completed School held during May

2018 to five completed school in Sukkur and Khairpur.

6. 3‐days part‐2 training session held on 09‐11 July 2018 arranged for

those who have attended the first session on Mar 27‐28, 2018 to enable

the participant to be certified SPPRA 5‐days requirements.

7. Meeting held on 04 September 2018 at US Consulate Karachi to brief

Environmental Monitoring of Schools under SBEP, participated by

Halcrow team and high officials of USAID and PMIU

8. Meeting held 07 September 2018 at US consulate, Karachi for briefing

Halcrow’s role as A&E firm in SBEP to USAID team of engineers from

Washington office, conducting an internal risk analysis/assessment of

G2G infrastructure Program regarding roles and functions of

stakeholders, G2G partners and A&E firms.

9. SBEP Stakeholders meeting held 18 October 2018 at PMIU Karachi

regarding inauguration and ground breaking ceremonies of SBEP

schools in Sukkur and Jacobabad

10. Stakeholder routine meeting and interaction the stakeholder held on

27 November 2018with new team member of USAID Education team

Mr Mark Sorensen

11. Preconstruction community conferences held at new school Khahi,

Kashmore, awarded for construction

etailed list is enclosed as Appendix‐E



5 Implementation Review

Construction Contractor’ capability

The core reason and obstruction in getting the pace of work is the construction

contractor capability. It may be summarize that by large almost all the

construction contractors (except of packages‐10 and 12, M/s AMCORP) are not

well aware to such state of the art construction techniques and quality control

procedures, particularly in northern Sindh region. This is a real challenge

throughout the period and demanding a lot of facilitation input and support to

the contractor to guide, assist and physical training in construction techniques,

HSE, quality control and quality assurance compliances.

Proposed Donor’s land ground condition

Many of the schools were assessed subject to availability of land that may be

acquired on adjacent or some alternate land near to potential candidate

schools. It was encouraged through donating the free of cost land parcel to

GoS by local community to this noble cause. However during the execution it

has been encountered that couple of the offered land does not have the

suitable ground condition for construction of school building. Couple of

schools have to change the design as per site condition with the PMIU

approval which led an extra efforts to keep construction in progress.

Approval

We have been working with USAID and PMIU in close coordination and

giving our best support as required undertaking progress and delivering the

tasks. There are some GoS internal procedural and compliances/Audit

requirement which took extra time to get matter approve.

Implementing partners engagement

Preconstruction community ceremonies with MOU signing activity organized

by IRD team at P‐14, Khahi School, Kashmore after relocation from Abdullah

Bhayio School in May 2018

SRP is as such not directly impacting the engineering activities. However a

good interaction has been continued at various stakeholders meeting and

other events.

NESPAK as third party construction monitoring consultant has been

remained a close partner during the year. Numerous milestone activities have

been conducted in all under construction school during the year to certify the

set milestone targets. NESPAK contract services ended in August 2018

Associates in development (AiD) has been engaged by USAID for third party

monitoring (replaced NESPAK) and awarded contract in August 2.018.

Various milestone activities have been conducted in all under construction

schools as per milestone advices.



Field Challenges

The northern part of Sindh was devastated by the rains and flood along with

social and administrative issues, therefore HPK during their field visits and

construction supervision have to confront challenges while conducting field

travel and other activities. Some key challenges faced are described below:

Destroyed Infrastructure:

Since this part suffered heavy rains and flooding the infrastructure is destroyed

by this catastrophe. The access roads, culverts and other means connecting

villages and small towns were destroyed. To reach these remote villages and

towns was one the core challenge that HPK field teams overcame during the

course of this task.

Security

Law and order situation in this part of province of Sindh is distressing. The

teams visiting these parts had to overwhelm this situation.

For this purpose an initial threat assessment was conducted by HPK Project

Security team and some security and safety guide lines were set. By following

those guide lines and with the help of local administration (which acted as

facilitators) this grave concern was aborted and as to‐date all activities has been

successfully executed without any hostile incident.

Land availability / Compliance to Task Order Modules

It was agreed that the proposed schools are to be constructed as per the

modules given in task order and approved during concept design stage by the

Client, so that all schools have same architectural appearance and can be

recognized easily.

To achieve this task one of the challenge was to find the school having an area

conforming to area constraints of the modules. It was generally observed that

existing schools have insufficient buildable area and in some cases whole plot

of the school has smaller area as compare to required area for new construction.

This challenge was incapacitated by involving the local community as they

came up with an offer to donate/gift their land parcel for this noble cause

Land acquisition was being involved during the site assessment and was one

of the crucial decisions for recommendation of school site. Generally one of the

following situations faced/recommended for necessary action by GoS:

Additional/ Adjacent Land owned by the GoS to be acquired for school

construction

Additional/ Adjacent Land owned by the Private owner/Donor to be

acquired for school construction

Alternate Locations Land owned by the GoS to be acquired for school

construction



Alternate Location Land owned by the Private owner/Donor to be

acquired for school construction

Cultural Limitations

Cultural limitation also remained one of the key factors to select a school as

different kinds of cultural challenges were faced throughout the program

locations. For instance at some locations of the candidate schools locals raised

grave concerns over co‐education system and double storey building in the

vicinity of village. This issue is also being faced even during construction stage

as local at many location observed to change their thought and come back

creating hurdles in constructions activities where they were satisfied at the

time of assessment/selection. These issued are being facing and trying to

resolve amicably with the support of CMP and respectable local personnel.

Tribal Conflicts

The selected geographical locations have tribal system and the locals follow it

strictly. It was reported that these tribes have conflicts on different issues and

a person of one community or tribe is unable to visit the area controlled by their

rival tribesmen. This challenge has affected the implementation of GoS reform

policy as it did not allow consolidating schools in the area.

It has also observed that one person donated land but when this news become

public other also offers his land in order to keep his power in the area. This is

a sensitive issue and USAID/PMIU is requested to be coordinate with the local

administration as any incident may occur, as notice in couple of sites in district

Dadu.

Absence of Girls Schools

It was observed that the lists provided had very few girls schools as candidate

schools. Moreover among those schools enlisted the schools were found with

following observations:

Less enrolment

Closed/Occupied by locals

Very small area with no additional or alternate land available

Political Influences

Most of the government owned projects and programs are ostensibly

influenced by political personalities for their political goal scoring. Therefore

one of the key challenges of the program was to keep it free from political

interference in order to yield full advantage of the program for deserving

pupils of this part of Sindh who were already less privileged and flooding had

doubled their trauma.

For this Program Director (PD) of PMIU and USAID team may highly be

appreciated as they supported HPK efforts at every level to carry out the



activity in highly unbiased environment and away from any kind of political

influences.

Resource Availability

One of the issues faced during site visits was the resource availability in the

area. There seem to be low literacy rate in the area and also that remote areas

have difficult accessibility, therefore human resource required to carry out the

function of proposed program is found to be virtually impossible as inadequate

and untrained resources may not be able to administer the proposed program.

Skill resources availability from local market for construction and supervision

are also becoming critical as manpower is one of the essential requirement for

construction contractor and for supervision team (HPK) as well. This year

construction have been extended to fifty eight (58) schools in five districts

which demands substantial manpower to meet the fast track targets.

Construction Contractors and we are struggling to hire competent and

experienced staff and would be becoming more challenging.



6 Public events

Following events have been organized during the reporting period:

Preconstruction community conferences held at new school Khahi,

Kashmore, awarded for construction

QAQC & HSE activities held in various construction packages. Pictures

are enclosed in Appendix‐B1 and Appendix‐B2 respectively.


HPK

Appendix A

Level of Efforts

All Elements

1. National Personnel ‐ Key Personnel 2,090 218 2,308 1,706 602 73.91%

CON2AA {Project Manager ‐ Vertical Structures} Chief of Party Senior 664 ‐27 637 460 177 72.17%

{CON5AA Construction Manager} Constrcution Manager Senior 713 116 829 622 207 75.03%

{0024AA Quality Assurance Specialist} QA Manager Senior 713 129 842 624 218 74.11%

2. National Personnel ‐ Professional 12,246 1,882 14,128 10,726 3,401.85 75.92%

{0004AB Structural Engineer} Technical Coordination Engineer Mid 335 41 376 282 94 75.08%

{0004AA Structural Engineer} Design Manager Senior 30 ‐20 10 0 10 0.00%

{0004AB Structural Engineer} Structural Engineer Mid 30 19 49 23 27 45.70%

{0004AC Structural Engineer} Structural Engineer Junior 30 69 99 14 85 14.37%

0006AB Sanitation Services Engineer Sanitation Services Engineer Mid 24 ‐24 0 0 0 0.00%

0017AA Electrical Engineer Electrical Engineer Senior 24 28 52 33 19 63.06%

0017AC Electrical Engineer Electrical Engineer Junior 30 10 40 0 40 0.00%

0012AB Mechanical Engineer Mechanical Engineer Mid 12 8 20 0 20 0.00%

0020AB Architect Archtect Mid 12 3 15 0 15 0.00%

{0025AB Environmental Compliance Specialist} Environmental Compliance Specialist Mid 306 ‐239 67 43 24 64.18%

{0024AC Quality Assurance Specialist} QA Specialist/Assistant Junior 989 ‐137 852 645 207 75.70%

{0026AB Civil Engineer} Finishing Specialist Mid 0 0 0 0 0 0.00%

{0026AC Civil Engineer} Office Engineer/Project Engineer Junior 1,040 ‐175 865 660 205 76.30%

{0022AB Resident Site Engineer} Resident Engineer Mid 3,344 1,278 4,622 3,462 1,160 74.90%

{0022AC Resident Site Engineer} Site Engineer Junior 5,940 409 6,349 5,068 1,281 79.82%

{0025AC Environmental Compliance Specialist} Environmental Compliance Specialist Junior 100 611 711 496 215 69.76%

3. National Personnel ‐ Other Technical 16,803 285 17,088 13,195 3,894 77.22%

{0030 Finance Manager} Finance & Administration Manager ‐ 664 8 672 501 171 74.56%

{0029 Project Scheduler/Planner} Project Controls Engineer ‐ 636 ‐211 425 332 93 78.07%

{0038 Project Accountant} Project Accountant ‐ 664 12 676 506 170 74.85%

0028 Design Cost Estimator Quantity Surveyor ‐ 356 468 824 578 247 70.06%

0039 Acquisition Specialist Contracts Engineer ‐ 100 493 593 415 178 69.99%

0032 Draftsman {CADD, GIS} Draftsman ‐ 280 101 381 175 205 46.06%

{0027 Construction Inspector} Electrical Supervisor ‐ 713 ‐232 481 362 119 75.24%

{0027 Construction Inspector} Construction Inspector ‐ 9,020 ‐104 8,916 7,269 1,647 81.53%

{CON9AC Junior ‐ Laboratory Technician} Laboratory Technicians ‐ 4,370 ‐250 4,120 3,057 1,063 74.20%

4. National Personnel ‐ Capacity Building 0 0 0 0 0

5. National Personnel ‐ Support 12,946 1,925 14,871 11,204 3,667 75.34%

{0001 Administrative Assistant} Administrative Assistant ‐ 664 ‐78 586 528 58 90.10%

{0001 Administrative Assistant} Administrative Assistant ‐ 713 141 854 651 203 76.23%

{0006 Office Support (Category 3)} Office Support/Staff Houses Support ‐ 8,257 2,592 10,849 8,135 2,714 74.98%

0003 Drivers Drivers ‐ 3,312 ‐730 2,582 1,890 692 73.20%

6. National Personnel ‐ Contractor Identified Labor Categories 808 31 839 621 218 74.02%

{CON10AB Security Officer} Security Officer Mid 808 31 839 621 218 74.02%

7. Expatriate/Third Country Nationals 0 0 0 0 0

TOTAL LOE ‐ SBEP II 44,893 4,341 49,234 37,452 11,783 76.07%

Total Direct Labor

ARCHITECT‐ENGINEER SERVICES FOR THE CONSTRUCTION OF SCHOOLS IN SINDH STAGE II

SINDH BASIC EDUCATION PROGRAM

PROJECT FINANCIAL SUMMARY ‐ FOR THE PERIOD 1 OCTOBER 2016 TO 31 DECEMBER 2018

Adjusted

Budget

Utilized To‐

dateBalance

LOE ( in Days)Utilized

To‐date (%) Budgeted

Total

Total

Variations

POSITION Level


HPK

Appendix B 1

Monitoring and Surveillance QAQC Review

A&E Services for the Construction of Schools in Sindh Stage II (SBEP) QAQC Review Report, 2018

31st December, 2018 1 HPK

Monitoring and Surveillance (QAQC review)

Introduction:

The HPK QAQC section works to assist SBEP construction teams working in various districts for the sack of maintaining, improving overall qualities of construction works, visits to construction sites for monitoring construction quality, material sample, submittal review and approval, assess material test reports, conduct factories and manufacturer’s visits for regular and quality bulk supplies of material for SBEP projects as per specifications, QAQC plan and quality standards specific to the project and conduct QAQC workshops to elaborate quality standards, specifications and approved QAQC plan specific to SBEP in its true spirit, enhance skill capabilities of HPK staff as well as contractor’s staff working at SBEP school sites and share QAQC experience to maintain the quality standard.

Summary of QAQC Activities

QA Monitoring Site Visits Monthly Visit of 10‐12 packages to cover up to 40‐45 schools

QA Laboratories Visits Project Lab Visits Independent Lab visits

QA Monitoring Brief Meetings and Mail Sharing HPK RE & Staff (Supervision) Contractors Rep. & Staff (Construction) HPK internal mail sharing

QA Material Vendors/Manufacturer’s and Factories Visits Crusher Plants Building Block Factory

Paver and Kerb Block Factory

Marble and Tile Vendors

Stone and Color Crete Vendors

Aluminium Vendors

Paint Product and Construction Chemical Vendors

Iron and Wood workshops

Door and windows Hardware vendors

QA Samples & Submittal Review

QA Documents Review Specification QAQC Plan Drawings BOQ’s Preparation work Checklists

QA Workshops and Presentation

QAQC workshops are conducted to elaborate quality standards, specifications and approved QAQC plan specific to SBEP in its true spirit, enhance skill & capabilities of HPK staff as well as contractor’s staff working at SBEP school sites and share QAQC experience to maintain the quality standard. All workshops conducted are tabulated hereunder;



During the workshop following topics were covered in detail;

QC Plan Communication protocol

Documentation & Quality control stages Preconstruction construction post construction

Material handling & Stacking

Structure related works

Concrete Steel Formwork

QC in laboratory

QC Testing QC standard QC formats QC Checklist

Sharing of QC experience

Q&A Session

Field workshop/briefing

Building Brick/Block work Plastering and Pointing work Precast Elements like CC Jalli, Copping, Sill, Kerb & Pavers Terrazzo tile fixing, grinding & polishing Porcelain tile fixing and cleaning Painting work. PPRC pipes and fittings pressure rating Identification of onsite approved materials

Abdur Razzaque Soomro

QA Manager,

Halcrow Pakistan Pvt Ltd.,

Dated: 31st December, 2018

Pictures:

Location: Staff House Sukkur Training Date: 12th January, 2018

S. No Package No: Venue Date:

1 Pk‐03 & 07, Sukkur‐I & II Sukkur Staff Office 12th January, 2018

2 Pk‐08 & 09, Dadu‐I & II Dadu Staff Office 13th January, 2018

3 Pk‐04 & 07, Larkana‐I & II Pk‐10, 11 & 12, QSK‐I, II & III

Larkana Staff Office 15th January, 2018

4 Pk‐13A&13B, Jacobabad‐ I&II Kandhkot Staff Office 16th January, 2018

5 Pk‐5A, Karachi‐I GBHS Damba Village Karachi 26th & 27th June, 2018

6 Pk‐5A, Karachi‐I GBHS Damba Village Karachi 18th October, 20187 Pk‐15, Karachi‐II GBPS Frontier Colony No.1 Karachi 19th October, 2018



Location: Staff House Dadu Training Date: 13th January, 2018

Location: Staff House Larkana Training Date: 15th January, 2018

Location Staff House Kandhkot Training Date: 16th January, 2018



Location: GBHS Damba Village Training Date: 26th & 27th June, 2018

Location: GBHS Damba Village Training Date: 18th October, 2018

Location: GBPS Frontier Colony No.1 Date: 18th October, 2018



Location: Project Lab Visit Date: 13th January, 2018

Location: Independent Lab Visit Date: 25th January, 2018

Location: Crusher Plant Visit Visit Date: 18th January, 2018



Location: Paver & Kerb Block Factory Visit Visit Date:: 18th October, 2018

Location: Calibration of Lab Equipements Date: 18th January, 2018


HPK

Appendix B 2

Monitoring and Surveillance HSE Review



Monitoring and Surveillance (HSE review)

HSE planning, approach, implementation and compliances record

The Construction contractor plan and implement HSE on the basis of submitted

HSE plan which is approved by HPK.

The contractor maintain the record of near misses, incident/accident, first aid case

and other type of mishaps and submit this data to HPK in form of the monthly

progress report.

Summary of Non Conformance (NC) record and close out

Summary of Non Conformances is submitted to HPK by Contractor and close out

record is being tracked by HPK on monthly basis in the form of HSE Log letter.

Due to the periodic trainings and continuous monitoring of the construction

contractor in year 2018 no major accident occurred which is a great success. A

few minor incidents did occur at few sites which were reported and dealt as per

HSE plan and contract.

Suggestion and recommendations to improve project HSE

HPK suggest and recommend the contractor via Letters, Site Instruction Memo

and verbally to improve HSE as per Contract, Environmental Documentation

Form (EDF) and HSE Plan submitted by contractor.

HPK HSE team identified the issue of child labour and through awareness and

trainings of the contractors, the issue has been eliminated. During the monitoring

particular attention is given to the subject in order to abolish the practice of child

labour.

Construction supervision and project management (HPK) team role in HSE.

HPK provides all the technical help to contractor to avoid incidents at site, how

to make a site hazard free and environment friendly. It proves HPK management

role as an important part in the construction supervision.

Summary of site visits, workshop interaction with critical issues

HPK HSE/Environment Engineer visits sites on regular basis especially during

critical activities and interact with contractor on critical issues to find a solution

within a contract specification.



The monthly site visit record HSE Engineer is recorded and shared in monthly

progress report as a separate document.

The HSE Engineer’s visits are also recorded and are shared in the Monthly

Progress Report which contains EMMP Compliance Status and HSE Statistics

that include incident, accident, near miss, first aid cases, safety talk and drills

conducted on site.

Summary of meetings, workshop interaction with construction contractor technical staff

HPK Resident Engineer team schedules fortnightly meeting with contractor

where HSE non compliances, their rectifications and future action is discussed

and plan is prepared for the better implementation of HSE. HSE Engineer

attended the meeting wherever required.

Summary of meetings, workshop interaction with construction supervision team

HPK HSE/Environment Engineer conduct regular meetings with supervision

staff on day to day activity and conduct HSE awareness workshops annually/bi‐

annually (if required).

Monthly reporting summary review

Monthly Progress Report submitted to the client every month which contains

HSE activities picture sheets, HSE letter Log, Site visit details of HSE Engineer,

EMMP Compliance Status and HSE Statistics that include incident, accident, near

miss, first aid cases, safety talk and drills conducted on site.



Photographs of On Site Trainings

Contract Package: SBEP‐P‐05A‐KHI Site Name: GBHS Dumba Village Date: 1st February 2018

Contract Package: SBEP‐P‐05A‐KHI Site Name: GBHS Dumba Village Date: 1st February 2018



Contract Package: SBEP‐P‐06‐LKN Site Name: GBPS Mehrab Sandello Date: 24th October 2018

Contract Package: SBEP‐P‐13A‐JCB Site Name: GBLSS Hasul Khan Jamali Date: 30th April 2018



Contract Package: SBEP‐P‐13B‐JCB Site Name: GBHS Bahoo Khoso Date: 2nd April 2018

Contract Package: SBEP‐P‐13A‐JCB Site Name: GBPS Abdullah Bhayo Date: 10th December 2018



Photographs of Contractor’s Training

Two day (25‐26 June 2018) HSE Workshop was arranged for Package 05A Contractor to give them awareness about Health Safety & Environment and addressing the issues they were facing in implementation of HSE.



Photographs of Tree Plantation Activities

Package: 08 Dadu Site: GBHS Taga Date: 04‐10‐2018

USAID Officials visited Package 08 Dadu and tree plantation activity was performed on Taga site dated 4th October 2018

Package: 06 Larkana Site: GBPS Jakhara Date: 04‐09‐2018

Tree Plantation activity was carried out at Package 06 Site GBPS Jakhra on 4th Sep 2018

Package: 13B Jacobabad Site: GBHSS Jacobabad Date: 05‐09‐2018

Tree Plantation activity was carried out at Package 13B Site GBHSS Jacobabad on 5th Sep 2018



Package: 05A Karachi Site: GBHS Dumba Village Date: 05‐09‐2018

Tree Plantation activity was carried out at GBHS Dumba Village Site of Package 05A on 5th Sep 2018

Package: 05A Karachi Site: GBSS Yousuf Goth Date: 06‐09‐2018

Tree Plantation activity was carried out at GBSS Yousuf Goth Site of Package 05A on 6th September 2018

Package: 15 Karachi Site: GBSS Weeharabad Date: 28‐06‐2018

Tree Plantation activity was carried out at GBSS Weeharabad Site of Package 15 on 28th June 2018


HPK

Appendix C

Work plan and Progress

ID Task Name % Planned % Complete Baseline Duration Baseline Start Baseline Finish Actual Start Actual Finish

1 SBEP-II 83% 80% 156.4 wks Sat 10/1/16 Mon 9/30/19 Sat 10/1/16 NA

2 Element - 1 GENERAL MANAGEMENT AND ADMINISTRATION 75% 74% 156.2 wks Sat 10/1/16 Mon 9/30/19 Sat 10/1/16 NA

3 Task Order Award 100% 100% 0 wks Sat 10/1/16 Sat 10/1/16 Sat 10/1/16 Sat 10/1/16

4 Kick off Meeting 100% 100% 0 wks Mon 10/3/16 Mon 10/3/16 Mon 10/3/16 Mon 10/3/16

5 Deliverables 75% 74% 156.2 wks Mon 10/3/16 Mon 9/30/19 Mon 10/3/16 NA

26 Implementation of Security Measures 75% 75% 156.15 wks Mon 10/3/16 Mon 9/30/19 Mon 10/3/16 NA

27 Implementation of Branding & Marking 75% 75% 156.15 wks Mon 10/3/16 Mon 9/30/19 Mon 10/3/16 NA

28 Demobilization 0% 0% 0 wks Mon 9/30/19 Mon 9/30/19 NA NA

29 Element - 2 SITE ASSESSMENT AND DESIGN 100% 100% 24 wks Mon 10/3/16 Fri 3/17/17 Mon 10/3/16 Mon 8/28/17

30 Site Assessment & Design 100% 100% 4 wks Mon 10/3/16 Fri 10/28/16 Mon 10/3/16 Tue 3/28/17

31 Package - 13 (Jacobabad) 100% 100% 4 wks Mon 10/3/16 Fri 10/28/16 Mon 10/3/16 Sat 12/31/16

32 Package - 14 (Kashmore) 100% 100% 4 wks Mon 10/3/16 Fri 10/28/16 Mon 10/3/16 Sat 12/31/16

33 Package - 15 (Karachi-II) 100% 100% 4 wks Mon 10/3/16 Fri 10/28/16 Mon 10/3/16 Tue 3/28/17

34 Tendering & Award of Construction Contract 100% 100% 24 wks Mon 10/3/16 Fri 3/17/17 Mon 10/3/16 Mon 8/28/17

35 Package - 11 (Qambar-II) 100% 100% 4 wks Mon 10/3/16 Fri 10/28/16 Tue 2/7/17 Tue 2/7/17

38 Package - 12 (Qambar-III) 100% 100% 8 wks Mon 10/3/16 Fri 11/25/16 Mon 10/3/16 Fri 11/25/16

41 Package - 13 (Jacobabad) 100% 100% 12 wks Mon 10/3/16 Fri 12/23/16 Mon 10/3/16 Mon 8/28/17

51 Package - 14 (Kashmore) 100% 100% 12 wks Mon 11/28/16 Fri 2/17/17 Mon 11/28/16 Mon 8/28/17

61 Package - 15 (Karachi-II) 100% 100% 12 wks Mon 12/26/16 Fri 3/17/17 Mon 12/26/16 Mon 8/28/17

71 Element - III CONSTRUCTION MANAGEMENT & SUPERVISION* 86% 85% 156.2 wks Mon 10/3/16 Mon 9/30/19 Mon 10/3/16 NA

72 Deliverables 100% 100% 6 wks Mon 10/3/16 Fri 11/11/16 Mon 10/3/16 Tue 11/15/16

74 Package - 1 (Khairpur-I) 100% 100% 17.4 wks Mon 10/3/16 Tue 1/31/17 Mon 10/3/16 Mon 5/14/18

84 Package - 2 (Khairpur-II) 100% 100% 47.8 wks Mon 10/3/16 Thu 8/31/17 Mon 10/3/16 Sat 5/12/18

94 Package - 3 (Sukkur-I) 100% 97% 86.8 wks Mon 10/3/16 Thu 5/31/18 Mon 10/3/16 NA

104 Package - 4 (Larkana-I) 99% 98% 117.2 wks Mon 10/3/16 Mon 12/31/18 Mon 10/3/16 NA

114 Package - 5A (Karachi-I) 99% 89% 118 wks Mon 10/3/16 Fri 1/4/19 Wed 7/5/17 NA

124 Package - 6 (Larkana-II) 99% 98% 117.2 wks Mon 10/3/16 Mon 12/31/18 Mon 10/3/16 NA

134 Package - 7 (Sukkur-II) 100% 99% 69.6 wks Mon 10/3/16 Wed 1/31/18 Mon 10/3/16 NA

144 Package - 8 (Dadu-I) 100% 98% 100 wks Mon 10/3/16 Fri 8/31/18 Mon 10/3/16 NA

154 Package - 9 (Dadu-II) 99% 98% 117.2 wks Mon 10/3/16 Mon 12/31/18 Mon 10/3/16 NA

164 Package - 10 (Qamber-I) 100% 98% 100 wks Mon 10/3/16 Fri 8/31/18 Mon 10/3/16 NA

174 Package - 11 (Qamber-II) 74% 74% 130.2 wks Thu 2/23/17 Thu 8/22/19 Thu 2/16/17 NA

187 Package - 12 (Qamber-III) 100% 98% 107.8 wks Tue 11/8/16 Fri 11/30/18 Tue 11/1/16 NA

200 Package - 13A (Jacobabad) 56% 56% 113 wks Tue 10/10/17 Mon 12/9/19 Tue 10/10/17 NA

213 Package - 13B (Jacobabad)* 52% 52% 121.8 wks Tue 10/10/17 Fri 2/7/20 Tue 10/10/17 NA

226 Package - 14 (Kashmore)* 58% 59% 142 wks Mon 2/20/17 Sun 11/10/19 Mon 2/20/17 NA

239 Package - 15 (Karachi-II) 72% 72% 86.8 wks Wed 10/18/17 Mon 6/17/19 Wed 10/18/17 NA

252 Element - 4 PROCUREMENT OF COMMODITIES AND EQUIPMENT* 62% 38% 156.2 wks Mon 10/3/16 Mon 9/30/19 Mon 10/3/16 NA

253 Deliverables 100% 100% 8 wks Wed 11/30/16 Tue 1/24/17 Wed 11/30/16 Wed 11/30/16

256 Tender documents & Procurement for Commodities and Equipment 83% 45% 130.2 wks Mon 10/3/16 Mon 4/1/19 Mon 10/3/16 NA

257 Procurement of Goods LOT-2 100% 100% 13 wks Mon 10/3/16 Fri 12/30/16 Mon 10/3/16 Fri 11/18/16

261 Procurement of Goods LOT-3 100% 100% 13 wks Mon 1/2/17 Fri 3/31/17 Wed 11/16/16 Wed 7/5/17

269 Procurement of Goods LOT-4 100% 100% 13 wks Mon 4/3/17 Fri 6/30/17 Fri 7/14/17 Wed 11/15/17

277 Procurement of Goods LOT-5 100% 0% 13 wks Thu 3/1/18 Wed 5/30/18 NA NA

285 Procurement of Goods LOT-6 100% 0% 13 wks Wed 8/1/18 Tue 10/30/18 NA NA

293 Procurement of Goods LOT-7 0% 0% 13 wks Tue 1/1/19 Mon 4/1/19 NA NA

301 Contract Management* 59% 38% 156.2 wks Mon 10/3/16 Mon 9/30/19 Mon 10/3/16 NA

302 Contract Management LOT-1 100% 100% 30 wks Mon 10/3/16 Fri 4/28/17 Mon 10/3/16 Fri 3/31/17

305 Contract Management LOT-2 100% 100% 65 wks Fri 12/30/16 Thu 3/29/18 Fri 11/18/16 Sun 3/4/18

308 Contract Management LOT-3 100% 65% 65 wks Mon 4/3/17 Fri 6/29/18 Tue 8/15/17 NA

311 Contract Management LOT-4 89% 40% 65 wks Wed 11/22/17 Tue 2/19/19 Sat 5/12/18 NA

314 Contract Management LOT-5 45% 0% 65 wks Thu 6/7/18 Wed 9/4/19 NA NA

317 Contract Management LOT-6* 12% 0% 65 wks Wed 11/7/18 Tue 2/4/20 NA NA

320 Contract Management LOT-7* 0% 0% 74 wks Tue 4/9/19 Mon 9/7/20 NA NA

Oct 1 '16

Sep 30 '19

Feb 7 '17

Nov 25 '16

Aug 28 '17

Aug 28 '17

Aug 28 '17

Jul 14 '17

Oct 3 '16

Nov 18 '16

H1 H2 H1 H2 H1 H2 H1 H2 H1 H2 H1 H22016 2017 2018 2019 2020 2021

Task

Milestone

Summary

Inactive Task

Inactive Task

Inactive Milestone

Inactive Summary

Manual Task

Duration-only

Manual Summary Rollup

Manual Summary

Start-only

Finish-only

USAID A&E Services for the Construction of Schools in Sindh Stage II

Sindh Basic Education Program, Work Plan (Baseline Rev-1)

SBEP-II Baseline: 01-10-2016SBEP-II Baseline (Rev-1): 01-01-2018Monthly Update: Dec-2018

End of Task Order

Exceeding beyond Task Order timeline*


HPK

Appendix D

Report & Deliverables

A‐E Services for Construction of Schools in Sindh Stage ‐ II


Reports & Deliverables

Reports & Deliverables to USAID TEffective date of TO: 01 Oct 2016

Element One ‐ General Management and Administrative Support

1 Mobilization Plan USAID Once2 Annual Project Work Plan USAID Annually3 Annual Reports USAID Annually4 Security Plan USAID Once5 Cost Control Reporting System USAID Once6a Financial Reports, Monthly (IQC) USAID Monthly6b Financial Reports. Quarterly (IQC) USAID Quarterly7 Monthly Progress Reports USAID Monthly8 Weekly Email Updates USAID Weekly9 Minutes of Quarterly Coordination Meetings USAID Quarterly10 Success Stories USAID Semi‐Annual11 Environmental Compliance Reporting USAID Monthly12 Completion Report USAID On Completion13 Demobilization Plan USAID On Completion14 Performance‐Based Monitoring Plan USAID Monthly15 Branding and Marking USAID Once

Element Two ‐ Site Assessment & Design

1 Assessment Reports USAID As applicable2 Design Review Report USAID As applicable3 Final Design Documents USAID As applicable4 Environmental Mitigation and Monitoring Plan (EMMUSAID As applicable5 Tender Documents USAID Each Package6 Procurement Related Reports USAID, PMIU Each Package

Element Three ‐ Construction Management and Supervision

1 Quality Assurance Program USAID Once2 Quality Control Plan (Construction Contractor) Each Package3 Detailed Work Plan Specific to Construction ActivitiesUSAID, PMIU, NEach Package4 Minutes of Pre‐Construction Conferences USAID, PMIU Each Package5 Notice to Proceed Construction CoEach Package6 Construction Progress Photographs Monthly7 Completed Environmental Compliance Monitoring Reports Monthly8 Water Quality Testing Reports Monthly9 Pre‐Approved Sources of Critical Construction Materials As Applicable

Element Four ‐ Procurement of Commodities and Equipment

1 Analysis of Furnishings and Specialty Construction It USAID Once

2 Project Commodities Procurement Plan USAID, PMIU Once

3 Tender Documents for Commodities and Equipment USAID, PMIU Rolling

Deliverable

Rolling deliverables (as per update information) Issued

Intermittent submissions in Packages within other reports

Not Applicable

Issued to Frequency

Year 2018

1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 5

●

●

●

Jan Feb March April May Jun Jul Aug Sep Oct Nov Dec

Covered in other reports (Monthly Progress Report)

Covered in other reports (Annual work Plan)

Covered in other reports (Annual work Plan)





HPK

Appendix E

Public Events Pictures

A&E Services for Sindh Basic Education Program Appendix E – Event and Presentation Log

Presentations & Events Log:

S. No. Event Date Subject Brief Description

1 04‐Jan‐2018 USAID Team visit to Construction Sites

USAID Team visited to Karachi Packages and conducted progress meeting

2 09‐Jan‐2018 Fraud Awareness and Prevention Workshop

Organized by OIG and Transparency International at Marriott Hotel Islamabad

3 09‐Jan‐2018 Security Conference Organized by USAID’s Partners Liaison Security Unit at Marriott Hotel Islamabad

4 01‐02‐2018 USAID Monitoring Visit Karachi sites

Monitoring Visits of Selected schools of Karachi Packages, interaction with students and school staff and meeting with community members including SMC, school staff and parents

5 19‐Feb‐2018 EMO Batch‐4 road show Pre Bid Meeting and Road Show for Education Management Organization organized by SELD PPP Node, GoS.

6 20‐Feb‐2018 Handing Over Ceremony of SBEP Completed School

Opening and Handing over ceremony of GHS Satabo in District Khairpur (P‐02)

7 27‐Feb‐2018 Launching Ceremony of Sindh Non Formal Education (SNFE) Policy 2017

Launching ceremony of Sindh Non‐Formal Education Policy 2017, arranged by Directorate of Literacy & NFE Sindh and USAID at Awari Towers, Karachi

8 27‐Feb‐2018 to 02‐Mar‐

2018

USAID Engineering team visit to SBEP Construction sites

COR (SBEP) and Project Management Specialist Engineering (USAID) detailed monitoring visit of Dadu, Larkana, Qambar Shahdakot, Kashmore and Jacobabad Schools

9 05‐Mar‐2018 USAID Financial Team Visit to Karachi Schools

Monitoring visit of USAID OFM Team of Karachi School

10 14‐Mar‐2018 Deputy Mission Director USAID meeting with PD PMIU and HPK Team

Introductory meeting and presentation for USAID new Deputy Mission Director John Smith Sreen with PD PMIU and PMIU office Karachi

11 27 and 28‐Mar‐2018

Public Procurement Workshop organized by OFM (USAID) and SPPA (Sindh)

2‐days workshop on Public Procurement Rules and Regulations (PPRR)

12 29 and 30‐Mar‐2018

Audit Management Workshop arranged by USAID OFM in Karachi

Audit workshop for Implementing Partners based in Sindh to discuss/share planning, management and challenges related to the annual Audit.

13 9 and 10‐Apr‐2018

USAID Monitoring team visit to SBEP Sites, Jacobabad

USAID Islamabad Team (OFM) monitoring team visited to selected school sites in Jacobabad and Sukkur Districts.


14 12‐Apr‐2018 Town Hall Meeting arranged by USAID in Islamabad

Discuss USAID’s various policies including Country Development Cooperation Strategy (CDCS), M&E and Gender integration policies/procedures and development outreach and communication (DOC)

15 07‐May‐2018 OIG Audit field visit to SBEP selected schools

CPA (Audit) firm and Engineering Consultants from USAID has visited 20 selected school of SBEP during field Audit

16 09‐May‐2018 OIG Visit of Halcrow Karachi Office

USAID/OIG Audit team meeting with Halcrow SBEP Team at Karachi during OIG Audit process

17 10‐May‐2018 Handing Over Ceremony of SBEP Completed School

Completed School (District Khairpur) Handing Over to EMO


Completed School (District Sukkur) Handing Over to EMO






Completed School (District Sukkur) Handing Over to EMO

22 26 & 27 June 2018

QAQC Workshop To train and familiarize Contractor staff regarding SBEP specifications, QAQC plan and quality standards specific to the project. Conducted in Karachi

23 28‐Jun‐2018 Inauguration of Vikya Sangi School

Inauguration ceremony of Vikia Sangi School at Larkana participated by high official from USAID and Govt. of Sindh

24 9 to 11‐Jul‐2018

SPPRA Rule Follow‐on Training Workshop at IBA Karachi

3‐days part‐2 training session arranged for those who have attended the first session on Mar 27‐28, 2018 to enable the participant to be certified SPPRA 5‐days requirements.

25 27‐Aug‐2018 AID USAID Team Visit AID USAID Team Visited various schools of district Jacobabad and Qambar schools

26 27‐Aug‐2018 Tree Plantation Activity Following GoP instruction, tree plantation activities were performed at SBEP Schools sites in Larkana and Sukkur

27 04‐Sep‐018 Meeting with USAID on Environmental Monitoring on SBEP

Meeting at US Consulate Karachi to brief Environmental Monitoring of Schools under SBEP, participated by Halcrow team and high officials of USAID and PMIU


28 05‐Sep‐2018 USAID DMD Visit Karachi Site Deputy Mission Director USAID visited Damba Village School and also attended World Teacher Day

29 07‐Sep‐2018 USAID/Pakistan G2G Infrastructure Program Risk Assessment

Meeting held at US consulate, Karachi for briefing Halcrow’s role as A&E firm in SBEP to USAID team of engineers from Washington office, conducting an internal risk analysis/assessment of G2G infrastructure Program regarding roles and functions of stakeholders, G2G partners and A&E firms.

30 12‐Sep‐2018 Meeting with Secretary SELD Introductory meeting of SBEP implementing partners with Secretary School Education & Literacy Department GoS

31 01‐Oct‐2018 USAID Team Visit USAID official visit of various schools in District Jacobabad (Package 13A & 13B)

32 02‐Oct‐2018 USAID Team Visit USAID official visit of various schools in District Kashmore (Package 14)

33 03‐Oct‐2018 USAID Team Visit USAID official visit of various schools in District Larkana (Package 4 & 6)

34 04‐Oct‐2018 USAID Team Visit USAID official visit of various schools in District Dadu (Package 8 & 9)

35 07‐Oct‐2018 USAID Team Visit USAID Team visited GBPS Angh schools of Package‐12 for the verification of MS#06

36 09‐Oct‐2018 Minister Education Visit Larkana Minister Education Mr Sardar Ali Shah visited GHS Kehar in District Larkana

37 18‐Oct‐2018 SBEP Stakeholders meeting SBEP Stakeholders meeting held at PMIU Karachi regarding inauguration and groundbreaking ceremonies of SBEP schools in Sukkur and Jacobabad

38 27‐Nov‐2018 Stakeholder Meeting in Sukkur Stakeholder routine meeting and interaction the stakeholder with new team member of USAID Education team Mr Mark Sorensen

39 03‐Dec‐2018 USAID Environment Team Visit Two member environment team from USAID visited SBEP Schools in Sukkur and Jacobabad


QAQC Workshop on 26 and 27 June 2018 Progress Review Meeting Karachi Packages

Site Visit – Karachi Packages USAID Team Visit – Package 10 Schools

USAID Team Visit – Package 10 Schools USAID Team Visit – Package 12 Schools


USAID Team Visit – Package 14 Schools USAID Team Visit – Package 08 Schools

USAID Team Visit – Package 08 Schools USAID Team Visit – Sukkur (9/10 Apr 2018)

USAID Team Visit – Sukkur (9/10 Apr 2018) USAID Team Visit – Sukkur (9/10 Apr 2018)


CPA and Engineering consultant visit dated 7

May 2018 Inauguration – Vikya Sangi Larkana

AID USAID Team Visit – District Jacobabad

School Tree Plantation at Larkana

USAID Team Visit – MS#6 at GBPS Angh School

(Pckage‐12) DMD USAID Visit Damba Goth School


Group Photo with DMD USAID on World Teacher

Day celebration

Minister Education visit – GHS Kehar (District

Larkana

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