सं दिन ांक sept... · 5. pre-2006 cell: it is anticipated that 15000+ cases of...

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1 ===================================================================================== सं/D.O.No.A/EF/UBL/Vol. X दिनक/Date: 08.10.2012 Dear Sri विषय/Sub: MCDO for the month of SEPT-2012. *** At the very outset, on behalf of Hubli Division, I assure you of best co-operation and quality performance from my office. I submit herewith the MCDO for the month of SEPT-2012 enclosing the Monthly Progress Report. A. FINANCIAL PERFORMANCE: Performance Efficiency Index (in %) Current year (2012) Previous year (2011) PEI for the month of SEPT 42.70 32.48 PEI to end of SEPT {cumulative} 33.76 32.75 [Figures in Crs.] PARTICULARS SEPT-2012 SEPT-2011 For the Month To end of the Month For the Month To end of the Month Passenger earnings 18.37 107.75 16.95 102.30 Other Coaching earnings 1.23 7.86 2.18 10.18 Goods Earnings 152.86 1066.26 103.33 846.71 Sundry Earnings 0.43 6.90 0.51 6.91 TOTAL EARNINGS 172.89 1188.77 122.97 966.10 Ord. Working Expenses (Approx] 73.82 401.35 39.94 316.39 The PEI for the month of SEPT’12 has increased to 42.70 from 32.48 of corresponding period of previous year. The PEI to end of the SEPT’12 has increased to 33.76 from 32.75 in comparison to corresponding period of previous year. ििण ऩचिम रेलवे वररट मडल ववत बधक काल बली मडल, बली South Western Railway Office of Senior Divisional Finance Manager, Hubli Division. U.Govindu, IRAS Sr. DFM/UBL

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Page 1: सं दिन ांक SEPT... · 5. Pre-2006 Cell: It is anticipated that 15000+ cases of revision of PPOs pertaining to Pre-2006 pensioners is to be revised. Out of which, 8622

1

. =====================================================================================

सं/D.O.No.A/EF/UBL/Vol. X दिन ांक/Date: 08.10.2012

Dear Sri

विषय/Sub: MCDO for the month of SEPT-2012.

***

At the very outset, on behalf of Hubli Division, I assure you of best co-operation and quality performance from my office. I submit herewith the MCDO for the month of SEPT-2012 enclosing the Monthly Progress Report. A. FINANCIAL PERFORMANCE:

Performance Efficiency Index (in %) Current year (2012) Previous year (2011)

PEI for the month of SEPT 42.70 32.48

PEI to end of SEPT {cumulative} 33.76 32.75

[Figures in Crs.]

PARTICULARS

SEPT-2012 SEPT-2011

For the Month

To end of the Month

For the Month

To end of the Month

Passenger earnings 18.37 107.75 16.95 102.30

Other Coaching earnings 1.23 7.86 2.18 10.18

Goods Earnings 152.86 1066.26 103.33 846.71

Sundry Earnings 0.43 6.90 0.51 6.91

TOTAL EARNINGS 172.89 1188.77 122.97 966.10

Ord. Working Expenses (Approx] 73.82 401.35 39.94 316.39

The PEI for the month of SEPT’12 has increased to 42.70 from 32.48 of corresponding period of previous year. The PEI to end of the SEPT’12 has increased to 33.76 from 32.75 in comparison to corresponding period of previous year.

िक्षिण ऩश्चिम रेलवे

वररष्ट मांडल ववत्त प्रबांधक क र् ालर्

हुबली मांडल, हुबली

South Western Railway Office of Senior Divisional Finance Manager,

Hubli Division. U.Govindu, IRAS

Sr. DFM/UBL

Page 2: सं दिन ांक SEPT... · 5. Pre-2006 Cell: It is anticipated that 15000+ cases of revision of PPOs pertaining to Pre-2006 pensioners is to be revised. Out of which, 8622

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B. CLEARANCE / OUTSTANDING OF AUDIT OBJECTIONS

The present position of Part-I & II Audit Objections to end of SEPT-12 is as under.

Particulars Opening Balance

Accretion Clearance Closing Balance

Special Letters 04 0 0 04

Test Audit Notes Part-I 40 4 7 37

Audit Inspection Reports Part-I 42 4 2 44

Test Audit Note-Part-II 07 1 1 07

Audit Inspection Reports Part-II 18 3 1 20

Total 111 12 11 112

YEAR-WISE BREAK-UP OF OUTSTANDING PART-I & PART II AUDIT OBJECTIONS.

Year Special letters

Part-I Audit Notes

Part-I A. I. Reports

Part-II Audit Notes

Part-II A. I. Reports

Total

2007-08 1 0 03 0 0 4 2008-09 0 01 03 0 1 5 2009-10 1 02 00 0 3 6 2010-11 0 10 08 2 2 22 2011-12 2 15 20 2 8 47 2012-13 0 09 10 3 6 28 TOTAL 4 37 44 7 20 112

Reminders are being issued constantly to the concerned executives and also personal contacts

have been made to furnish complete reply early to enable this office to take further action. Meeting with Audit has been proposed in October 2012 to explore the possibility of more clearance.

C. ORDINARY WORKING EXPENDITURE [DEMAND No.3 to 12] : Demand-wise Expenditure to end of SEPT-12 compared to previous year is as under.

[fig. in 000s]

Demand No.

Actual Exp 2011-12

B G for 2012-13

B.P to end of SEPT-2012

Approx. Exp. to end of

SEPT-2012

Act Exp. to end of

SEPT‘11

03/ A 254824 306279 149267 163520 132132

04/ B 810706 938578 445892 457669 410928

05/ C 811094 783886 296891 250797 335085

06/ D 296820 279844 128303 137662 115310

07/ E 294475 333090 155792 144945 153094

08/ F 684848 725540 373942 391899 356023

09/ G 882776 1006782 492644 548796 486237

10/ H 2426170 2722694 994766 1536003 849517

11/ J 420628 514872 264958 247667 223512

12/ K 191274 167120 89642 100068 73042

TOTAL 7073615 7778685 3392097 3979026 3134880

*The BP has been fixed by FA&CAO/G.

Page 3: सं दिन ांक SEPT... · 5. Pre-2006 Cell: It is anticipated that 15000+ cases of revision of PPOs pertaining to Pre-2006 pensioners is to be revised. Out of which, 8622

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C (a). Analysis of controllable PU.s (Fig. is ‘000s.)

P.U. Actual Exp 2011-12

B G for 2012-13

Apx. Exp. for SEPT-12

Apx. Exp. To end of SEPT-12

Exp to end of SEPT- 2011

10-KMA 81291 99474 33430 76163 37671

11-OT 53765 53299 13238 64615 39869

12-NDA 61952 63642 6555 31453 45594

13-Other All. 36872 34779 5736 14842 10794

16-TA 102494 90878 10221 48751 70300

27-Stores 2643072 2417932 6546 612433 717258

28-Direct Purchase 159312 216648 6546 44420 104209

32-Contrs Pay 544375 662430 37007 193601 196536

D. COMMODITY-WISE ORIGINATING LOADING [MTs.] Data as per statement furnished by Sr.DOM/UBL

E. PROVIDENT FUND.

The present position to end of SEPT-12 work is as furnished below.

Items Position (Completed upto) Remarks

Monthly Posting of PF ledger SEPT-2012 Nil

Monthly Reconciliation JULY-2012 Nil

Annual closing of PF ledgers 2011-2012 Nil

Annual Reconciliation of PF Accounts

2011-2012 Nil

Issue of PF Slips/Pass Books to the Staff

2011-2012 NIL

F. BILLS RECOVERABLE: The present position for the month of SEPT-12 is as under: [fig. in 000s]

Bills Recoverable

Particulars Opening Balance. Accretion Clearance Closing Balance

No. of items 379 44 44 379

(Amounts in Rs.000) 35734 13842 7099 42477

Earnest efforts are being made to realize the outstanding dues by addressing the parties. Rs. 0.71 Cr. has been realized in SEPT-12 and closing balance is Rs.4.25 Cr.

SLNo COMMODITY For the month

of SEPT-11 For the month of SEPT-12

Cumulative Position

To end of SEPT-11

To end of SEPT-12

01 Food Grains 0.000 0.000 0.016 0.006

02 Coal (Rev) 0.525 0.752 3.284 4.025

03 Cement 0.003 0.036 0.005 0.228

04 Fertilizers 0.013 0.075 0.395 0.316

05 Iron Ore ( Export ) 0.000 0.000 0.000 0.000

06 Iron Ore for Domestic 0.434 0.540 4.995 4.382

07 POL 0.005 0.008 0.034 0.049

08 Other Goods 0.532 0.610 3.445 4.101

Total 1.512 2.021 12.174 13.107

Page 4: सं दिन ांक SEPT... · 5. Pre-2006 Cell: It is anticipated that 15000+ cases of revision of PPOs pertaining to Pre-2006 pensioners is to be revised. Out of which, 8622

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G. SAVINGS: Savings achieved in various sections during internal check is as under. (In Rs)

H. COMPLETION REPORTS (CRs): No Completion reports are pending in Accounts Office. This office has identified 259 works for which completion report has to be drawn by the executive. Executives are constantly being reminded to draw CRs for the completed works at the earliest.

I. DETAILS OF SALARY PAYMENTS:

Group Strength on

Rolls Through Bank Through Cash

% Age of Bank payments over Strength of Rolls

‘A’ 58 58 Nil 100

‘B’ 28 28 Nil 100

Total (A+B) 86 86

‘C’ 11408 11408 Nil 100 ‘D’ 122 122 Nil 100

Total(C+D) 11530 11530

Grand TOTAL(A+B+C+D)

11616 11616 Nil 100

Achievement made for 100% payment of Salary through Bank.

J. POSITION OF EXCHEQUER: Hqrs. have allotted Rs.50.95 Crs. Rs. 48.85 Crs. has been utilized and Rs.2.10 C rs. Surrendered.

Authorized Rs . 50.95 Crs. Utilized Rs . 48.85 Crs. And Rs. 2.10 Crs. Surrendered.

K. COMPUTERISATION: -

1. All the regular salary bills of the Division are being passed through AFRES

2. Enquiry of PF balance is activated in Railnet.

3. Uploaded all contractors and suppliers bills information on the South Western Railway Official Website.

4. NEFT/RTGS has been implemented for all the contract and suppliers payments of this division

5. Humble initiation is made to make SWR website to reflect the performance of Accounts wing, Hubli

division, duly furnishing the section wise performance.

SL No.

SECTION Savings for the

month Savings to end of the

month

Reporting SSO(A)

01 Establishment 249680 429273

SSO(A)/Estt.

02 Contractor/Suppliers/ Misc Bills 220218 6553601

SSO(A)/BR

03 Negotiation of Tenders 0 0 Finance

04 Finance 0 6951241 Finance

05 Pension Section 110000 999362

SSO(A)/Pension

TOTAL 579898 14933477

Page 5: सं दिन ांक SEPT... · 5. Pre-2006 Cell: It is anticipated that 15000+ cases of revision of PPOs pertaining to Pre-2006 pensioners is to be revised. Out of which, 8622

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L. HIGHLIGHTS FOR THE MONTH:

SECTION WISE CLEARANCE/ACHIEVEMENTS MADE DURING SEPT 2012:

1. Expenditure Section: A total of 896 bills, consisting of 254 Contractors Bills, 09 Suppliers Bills and 633 Misc. bills were passed during the month. The above bills were cleared within the time prescribed.

2. Finance Section: During the month, we are able to clear 141 Finance Proposals. This comprises of 91 Misc. Proposals, 11 Estimates,15 Briefing Notes & 24 Vetting of agreements.

3. PF Section: Monthly reconciliation is completed up to JULY-12. Monthly posting of PF ledger

completed up to SEPT-12. During the month, 14-NR and 9 ONR cases of PF settlement have been cleared, and around 642 PF loan applications have been passed during the month. PF Passbooks:- For the year 2011-12 printed PF Passbooks are handed over to personnel branch for further distribution.

4. Suspense Section: During the month, Rs.42,17,467/- (10429 items) has been cleared from various suspense heads.

5. Pre-2006 Cell: It is anticipated that 15000+ cases of revision of PPOs pertaining to Pre-2006 pensioners is to be revised. Out of which, 8622 cases have already been revised.

6. Pension Section: The Pension Section of this office has cleared 14 NR and 13 ONR cases and 35 Misc proposals in the month of SEPT 2012. Reconciliation is completed up to Jan-2012. 2 No.s Spot check of Pension Payments are made in this month.

7. SAVINGS: -An amount of Rs. 5.80 lakhs has been saved during internal check by various

sections of this office and ` 10.30lakhs on Negotiation in tender.

M. Assistance Required from HQ:

One ADFM’s post is vacant in this office and it is requested to fill the same. One addition section officer may be posted to conduct spot check Pension Payment at Banks.

Monthly Progress Report in Annexure-‘A to M’ for the month of SEPT-2012 is enclosed herewith.

संऱग्नः उपरोक्त । Encl: As above.

Yours faithfully,

( U. GOVINDU )

ि.म.वि.प्र/हुबऱी/Sr. DFM/UBL

Sri. M.RAMACHANDRAN, IRAS FA&CAO/SWR/UBL.

Page 6: सं दिन ांक SEPT... · 5. Pre-2006 Cell: It is anticipated that 15000+ cases of revision of PPOs pertaining to Pre-2006 pensioners is to be revised. Out of which, 8622

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MONTHLY PROGRESS REPORT FOR THE MONTH OF SEPT-12

SL

no. ITEM OF WORK DIVISION

O.B. ACCN. CLEAR C.B. REMRKS

A PROVIDENT FUND

1 Arrears in monthly posting In months (Indicate the month completed in the remarks column)

Nil One

month One

month Nil

Completed upto SEPT-12

2 Arrear in monthly reconciliation In months (Indicate the month completed in the remarks column

Nil One

month One

month Nil

Completed upto JULY-12

3 Unposted items of PF recovery

(i) Number 0 2 2 0

(ii) Amount (Rs.) 0 566068 566068 0

4 No of Unposted Ledger Accounts (Including stopped Accounts & Transfer out cases )

5 5 5 5 Nil

5 Annual closing of PF ledger (Indicate the year completed in the remarks column)

2011-2012 Nil

6 Issue of PF slips to subscribers (Indicate the year for which issued in remarks column)

2010-2011 For 2011-12 PF passbooks have

been issued

7

Annual Reconciliation (Indicate the year completed in the remarks column)

2011-2012 Nil

8 NPS Nomination 28 0 28 0

Data uploaded upto AUG 2012

B SETTLEMENT

1 No of PF cases o/s (i) NR

0 14 14 0 Will be cleared before 31.10.2012 (ii) ONR 3 19 9 13

2 DCRG cases o/s (Pension cases) (i) NR

0 14 14 0

(ii) ONR 5 12 13 4

3 Pension cases (i) NR

0 14 14 0 Will be cleared before 31.10.2012 (ii) ONR 5 12 13 4

(iii) Revision (Post-2006) cases

Nil Nil Nil Nil

--

(iv) Revision (Pre-2006) 15000 0 6833 8167

Total cases 15000(approx), 6833 cleared bal 8167 cases

C ESTABLISHMENT

1 Unsanctioned posts (all categories) (i) Number

8 0 0 8 --

(ii) Amount (in ‘000 of Rs) 884902 442451 0 1327353 --

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2 Objectionable items register: (i) Number Nil Nil Nil Nil

--

(ii) Amount (in ‘000 of Rs.) Nil Nil Nil Nil

3 Scale Check Register Posted up to JULY-2012

4 Cadre Check register --

5 Unrealized Diet Charges (i) Items

181 0 13 168

(ii) Amount ( in ‘000 s of Rs.) 175 0 16 159 --

6 Outstanding Staff claims (i) Supplementary Bills (nos)

0 73 73 0 --

(ii) Salary Bills (nos.) -- 99 99 0 --

F.S.C

(i) No. of items Nil Nil Nil Nil --

(ii) Amount (in 000’s of Rs) Nil Nil Nil Nil --

D BOOKS

1 Issue of Acquaintance certificate on paymaster’s cash book (indicate the month for which issued in the remarks column)

Nil 1 1 Nil JULY ‘12

2 Post-check of vouchers paid other than from Station earnings (Para AI 812 except b)

(i) No. of vouchers

Nil 2207 2207 Nil JULY ‘12

(ii) Amount (in 000’s of Rs.)(Unpaid) Nil Nil Nil Nil

3 Post-check of vouchers paid from Station earnings No. of vouchers

Nil Nil Nil Nil --

(ii) Amount (in 000’s of Rs.) Nil Nil Nil Nil

E SUSPENSE ACCOUNTS

1 Remittance into Bank (Dr)(Give age profile of balance in remarks col.)

(i) Items

Centralized at Hqrs.

(ii) Amount(in ‘000s of Rs.)

(iii) Reconciled up to(indicate month in remarks col.)

(iv) Amount of Diff. after reconciliation (indicate in remarks col.)

2 Remittance into Bank (Cr)(Give age profile of balance in remarks col.)

(i) Items

(i) Amount(in ‘000s of Rs.)

(ii) Reconciled upto(indicate month in remarks col.)

(iv) Amount of Diff. after reconciliation (indicate in remarks col.)

Page 8: सं दिन ांक SEPT... · 5. Pre-2006 Cell: It is anticipated that 15000+ cases of revision of PPOs pertaining to Pre-2006 pensioners is to be revised. Out of which, 8622

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3 Cheques & Bills (Cr)(Give age profile of balance in remarks col.)

(i) Items 7979 731 921 7789

(ii) Amount (in ‘000s of Rs.) 900767 488526 536178 853115

(iii) Reconciled upto (indicate month in remarks col.)

-- Completed

upto FEB 2012.

4 Cheques & Bills (Dr)(Give age profile of balance in remarks col.)

(iv) Items Nil Nil Nil Nil --

(v) Amount (in ‘000s of Rs.) Nil Nil Nil Nil --

(vi) Reconciled upto(indicate month in remarks col.)

-- --

5 MAR(E) (i) Items

114 0 5 109 --

(ii) Amount(Rs. in ‘000) 235 0 4 231

(iii) Reconciled upto(indicate month in remarks col.)

Mar’12

6 MAR(X) (i) Items

107 12 1 118 --

(ii) Amount(Rs. in ‘000) 13984 14 1 13997 --

(iii) Reconciled upto(indicate month in remarks s col.) Mar’12

7 Deposit Electrical(00844515) (i) Items

NOT OPERATED (ii) Amount(Rs. in ‘000)

(iii) Reconciled upto(indicate month in remarks col)

8 Deposit Expenditure [(00844504) (exp.), Items 1560 1 134 1427 --

(i) Amount(Rs. in ‘000) 45986 86 3744 42328 --

(iii) Reconciled upto(indicate month in remarks col) Mar’12

9 Deposit Establishment (00844502) (i) Items

159 1 6 154 --

(ii) Amount(Rs. in ‘000) 4563 206 211 4558 --

(iii) Reconciled upto(indicate month in remarks col)

Mar’12

10 Deposit Engg.[00844517(SD), 00844522(EMD)]

(i) Items 682 73 0 36 --

(ii) Amount(Rs. in ‘000) 16327 3739 0 3621 --

(iii) Reconciled upto(indicate month in remarks col)

Mar’12

11 Deposit Works(00844554) (i) Items

316 1 0 317 --

(ii) Amount(Rs. in ‘000) 351138 1283 0 352421 --

Page 9: सं दिन ांक SEPT... · 5. Pre-2006 Cell: It is anticipated that 15000+ cases of revision of PPOs pertaining to Pre-2006 pensioners is to be revised. Out of which, 8622

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(iii) Reconciled upto(indicate month in remarks col)

Mar’12

12 Deposit Books(unpaid wages) (i) Items

1113 0 0 1113 --

(ii) Amount(Rs. in ‘000) 1453 0 0 1453 --

(iii) Reconciled upto(indicate month in remarks col)

JULY-2012

13 Deposit Books (Misc)[00844501] (i) Items Nil Nil Nil Nil --

(ii) Amount(Rs. in ‘000) Nil Nil Nil Nil --

(iii) Reconciled upto (indicate month in remarks col)

--

14 Deposit PF [00844508] (i) Items

1174 0 0 1174 --

(ii) Amount(Rs. in ‘000) 11396 0 0 1174 --

(iii) Reconciled upto(indicate month in remarks col) --

MAR’2012

15 Deposit Pension[00844509] (iii) Items

380 1 7 374

All the details of o/s items of deposit

pension given to Sr.DPO/UBL for early clearance

(iv) Amount(Rs. in ‘000) 10503 321 1327 9497 --

(iii) Reconciled upto(indicate month in remarks col)

-- -- -- JAN‘12

16 W.M.S Accounts (i) Items

Does not pertain to open line Division (ii) Amount (Rs. in 000’s)

(iii) Reconciled upto (indicate month in remarks col.)

F Review & Reconciliation of other Subsidiary Registers.

1 Allocation Register No allocation register is maintained, but FA 760, & FA 770

(statement of Actual Exp. for and to end of month is maintained).

2 Works Register with day book Nil JUNE-12 JUNE-12 Nil --

G EXPENDITURE

1 Unsanctioned Expenditure (excluding Unsanctioned posts)

(a) Want of estimate (i) Items

Nil Nil Nil Nil --

(i) Amount (Rs. in ‘000) Nil Nil Nil Nil --

(b) Excess over estimate (i) Items

205 0 0 205 Executives are

informed of this position, but so far no cases has been

received For certification

(ii) Amount (Rs. in ‘000)

181696 0 0 181696

( c) Misc. Irregularities (i) Items

Nil Nil Nil Nil --

(ii) Amount (Rs. In ‘000) Nil Nil Nil Nil --

2 Bills Recoverable

Page 10: सं दिन ांक SEPT... · 5. Pre-2006 Cell: It is anticipated that 15000+ cases of revision of PPOs pertaining to Pre-2006 pensioners is to be revised. Out of which, 8622

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a)Steel plants (i) No. of parties against

whom bills issued. -- -- -- --

--

(ii) Amount o/s(in ‘000 of Rs.)

-- -- -- --

b)Other PSUs (i) No. of parties against whom bills issued.

8 0 3 5

Raising & clearance of EE Chgs. & License fee of Coml plots & IOCL Oil

co.plot.

(ii)Amount o/s(in‘000 of Rs.) 14016 0 1293 12723

c) State Govt. (i) No. of parties against whom bills issued.

113 7 8 112 Raising of COS

bills & clearance of EE

bill (ii) Amount o/s(in ‘000 of Rs.) 3132 8009 1833 9308

d)Central Ministries (i) No. of parties against whom bills issued.

3 1 1 3 Raising of bill

on bldg & clearance W

charges (ii) Amount o/s(in ‘000 of Rs.) 112 6 8 110

e)SEBs/Power Houses (i) No. of parties against whom bills issued.

--

(ii)Amount o/s(in ‘000 of Rs.)

f) Private parties. (i) No. of parties against whom bills issued.

255 36 32 259

Clearance of license fee of

Vehicle of Engg plots & raising of license fee

of parking

ii) Amount o/s(in ‘000 of Rs.) 18474 5827 3965 20336

g)Total (i) No. of parties against whom Bills issued.

379 44 44 379

ii) Amount o/s(in ‘000 of Rs.) 35734 13842 7099 42477

3 Completion Reports(Dept. wise O/S)

(i) Engg. 259 0 0 259

No CRs received for certification

(ii) S&T

(iii) Electrical

(iv) mechanical

(v) Others

(vi) TOTAL 259 0 0 259

4 Outsiders’ claims: (i) Suppliers Bills (nos.)

0 11 9 2 --

(ii) Misc. Bills(nos.) 0 633 633 0 --

(iii) Contractors Bills(nos.) 0 262 254 08 --

H INSPECTION

1 Inspection of Executive Offices etc. (i) No. of units pending

Nil 3 3 Nil --

(ii) Arrears in man days Nil 12 12 Nil --

2 Rly.Bds Inspection report (i) Pt.-I ( No. of o/s paras)

Nil Nil Nil Nil Current

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(ii) Pt-II(No. of o/s paras) 06 Nil Nil 06

remarks for balance paras is under process

3 FA&CAO’S/other SAG officers/Dy.CAOs(G) inspection notes(No. of o/s reports to be indicated)

Nil Nil Nil Nil --

4 Hqrs. Accounts Inspection team’s report (o/s paras of all ages to be indicated)

(i) Pt.I Paras 08 Nil Nil 08

remarks submitted

to HQ. for Para 1 (b)(c) III (b) and VIII for 05-06 report. Para I (a,b,c,e,f) II,III,V,5.1(a,b,c)5.2,5.3,5.4,5.5 IX and XII

(ii) Pt. II Paras Nil Nil Nil Nil --

5 Divisional Accounts inspn. team’s report (o/s paras of all ages to be indicated)

(i) Pt.I Paras

Nil Nil Nil Nil --

(ii) Pt. II Paras Nil Nil Nil Nil

6 Outstanding Audit Inspection Reports (Pt.II paras to be indicated)

25 4 2 27 Clearance is

under progress

I EFFICIENCY

1 Audit Reference

a) Audit Notes Pt.I

(i) more than one yr. old.

17 0 4 13 --

(ii) less than one year old

23 4 3 24 --

b) Special letters (i) more than one yr. old.

2 0 0 2 --

(ii) less than one year old

2 0 0 2 --

c) Audit inspection Report Pt.I

(i) more than one year old.

6 0 0 6 --

(ii) less than one year old

36 4 2 38 --

2 Audit requisitions not completed in a week (in Nos.)

(i) Compensation claims Nil Nil Nil Nil --

(i) Others Nil Nil Nil Nil --

3 Stock Sheets (for JULY-12) N A

(i) More than 3 months

(ii) Less than 3 months

4 Accounts Notes on Depots N A

(i) More than 3 months N A

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(ii) Less than 3 months

5 Inspection Reports of ISAs N A

(i) More than 3 months N A

(ii) Less than 3 months

6 Stock Verification Man Days in Arrears

N A

7 Delay in Accountal of materials received

N A

8 Test check (indicate no. of test checks done ) (i) By Sr.DFM/Unit in-charge

- - - -

(ii) By other Accts Officers - - - -

(iii) By SSO’s - - - -

J Estimates Vetted 2 26 11 17 --

K Indents Vetted 3 10 11 2 --

L Contractors Bills delayed beyond 7 days for final bills

Nil Nil Nil Nil --

M FIELD INSPECTIONS

OB (Beginning of the year)

No. planned

during the month

No. done during the

month

Total to end of the

month (Insp. done-Cumulative)

--

(i) By Sr.DFM (Unit in charge) NIL NIL NIL NIL --

(ii) By other Accounts Officers in the unit. a) DFM

NIL NIL NIL NIL --

b) ADFM NIL NIL NIL NIL --

N Special Studies/Systems Improvements by Sr. DFM

As in MPR highlights.

O

Exchequer Control (Rs. in Crs) Nil 50.95 48.85 2.10 Surrendered

Authorized Rs. 50.95 Crs. Utilized Rs.48.85 Crs & Rs.2.10 Crs. surrendered

P SAVINGS/ECONOMIES ACHIEVED AND FRAUDS DETECTED DURING INTERNAL CHECK/FIELD INSPECTIONS, IF ANY. (Give short narration)

Savings achieved during internal check (fig. in Rs.)

Sections For the month To end of the

month

1) Establishment 249680 429273

2) Conts./Suppliers/Misc Bills 220218 6553601

3) Negotiation of Tenders 1030000 0

4) Finance Expenditure 0 6951241

5) Pension Section 110000 999362

TOTAL 579898 14933477

Page 13: सं दिन ांक SEPT... · 5. Pre-2006 Cell: It is anticipated that 15000+ cases of revision of PPOs pertaining to Pre-2006 pensioners is to be revised. Out of which, 8622

13

Q PROGRESS OF EXPENDITURE UNDER PLAN HEADS( D.16) VIS A VIS-BG TO END OF SEPT-2012

(Figures in ‘Cr’s of Rs.)

Plan Head

Description B.G. for 2012-13

Expenditure to end of SEPT-12

% of Utilization w.r.t. B.G.

16 Traffic Facilities 8.59 2.28 26.54%

21 Rolling Stock Programme 8.61 0.68 7.90%

29 Road Safety Works LC 9.91 1.48 14.93%

30 Road Safety Works ROB/RUB 3.81 2.17 56.96%

31 Track Renewals 117.67 80.89 68.74%

32 Bridge Works 4.54 1.76 38.77%

33 S & T Works 5.61 1.64 29.23%

36 Other Elec. Works 0.85 0.07 8.24%

41 Machinery & Plant 0.86 0.93 108.14%

42 Workshop 3.75 4.34 115.73%

51 Staff Quarters 3.89 2.76 70.95%

52 Amenities for staff 2.73 0.5 18.32%

53 Passenger Amenities 11.48 13.25 115.42%

64 Other Specified Works 4.86 1.35 27.78%

TOTAL 187.16 114.10 60.96%

ि.म.वि.प्र/हुबऱी/Sr. DFM/UBL