a1.4 project execution plan
DESCRIPTION
EPTRANSCRIPT
National Roads Authority
2010 Project Management GuidelinesPhase 1Scheme Concept & Feasibility Studies
A1.4 Project Execution Plan (Sample Template)Sample Project Execution Plan
1. Basic Scheme Data and Document Control
Scheme Name
NRA Project Reference ID
Current Project
Phase (Tick one Box only)Phase 1 Scheme Concept and Feasibility Studies
(Phase 2 Route Selection
(Phase 3 Design
(Phase 4 EIA/EAR and The Statutory Process
(Phase 5 Advance Works and Construction Documents Preparation,
Tender and Award
(Phase 6 Construction and Implementation
(Phase 7 Handover, Review and Closeout
(
Lead Local Authority (L.A.)
Other Local Authorities
Scheme Description
Basic Scheme Data and Document Control
Mainline Length (km)
Basic Scheme Data
Total Scheme Length (km)Road ClassificationMotorway (Length km)Type 1 - Dual Carriageway (Length km)Type 2 / 3 Dual Carriageway (Length km)Single Carriageway (Length km)
Of national roads of which
Of non-national roads (public roads only) of which
Of farm access/ accommodation roads
The Scheme
Involves the
Construction of:
Element of Scheme Number (No.)
Number of grade-separated junctions
Number of at-grade junctions
Number of Overbridges
Number of Underbridges
Document ApprovalDocument approval must be sought from the following list of personnel after each revision of the Project Execution Plan.
Name DepartmentPositionApproval Date
1. Basic Scheme Data and Document Control
PEP Revision HistoryEach new revision of the Project Execution Plan must be reviewed and recorded in the table below.
Revision Authorised byReviewed byReason for IssueDate
PEP Distribution Each revision of the Project Execution Plan should be distributed to the personnel listed in the table below
Name Department Position
Related DocumentsThis Project Execution Plan should be read in conjunction with the following documents
Document Details
2. Project Definition
Background*
Project
Objectives/
Summary of
Project Brief*
Project ScopeInclusions
Exclusions
Pre-requisites
Constraints**
Interfaces
Assumptions
Key Issues
*Summarize details on Project Background, Objectives, Scope and Brief as outlined in the Scheme Project Brief, prepared in accordance with the NRA Project Appraisal Guidelines.
**Summarize key constraints as outlined in the Route Selection Report
3. Roles, Responsibilities and Authority
Project Contact
ListA Project Contact List is given in the table below:
Organisation/
RoleNameTelephoneFaxEmail
Sponsoring
Agency
Sanctioning
Authority
Client
Representative
Project
Coordinator
Project
Manager
Project Supervisor
Design Process
Lead
Consultant
Administrative
Lead
Design Team
Lead
Employers
Representative
PECS,
If required
Other
Consultants
Project Role
ResponsibilitiesFor a description of Project Role Responsibilities refer to the Introduction (Section viii Management Structure Roles & Responsibilities) of the NRA Project Management Guidelines.
Project
Organisational
ChartInsert Scheme specific chart or refer to the default Chart of NRA Steering Group - Key Stakeholders as contained in the Introduction (Section viii Management Structure Roles & Responsibilities) of the NRA Project Management Guidelines.
Project
Responsibility
Matrix
4. Programme Management
Project Hierarchy OverviewThe Scheme will consist of a master programme which includes a hierarchy of sub-programmes or stages, which are summarised here. Each sub-section below should include a summarised description of the stage and a reference to the stages own PEP. Refer to NRA Project Management Flowchart Phases 1-7 in the Introduction (Section iv - Interaction with Departmental Guidelines) of the NRA Project Management Guidelines
Stages inPlanning Initial Stage
Capital Works
ManagementNRA Project Management Guidelines Phases 1-3 (Scheme Concept and Feasibility Studies; Route Selection; and Design.
Planning Development Stage
NRA Project Management Guidelines Phases 4-5 (EIA/EAR and the Statutory Process; and Advance Works and Construction Document Preparation, Tender and Award.
Implementation Stage
NRA Project Management Guidelines Phase 6-7 (Construction and Implementation; and Handover, Review and Closeout)
Schedule of Key Milestone Dates
MilestoneTarget Completion DateActual Completion Date
Project Commencement (year)
Route Selection Report
Design Report
Completion of Part 8 Planning
Publication of CPO/MO
Publication of EIS
Oral Hearing Date
EIS & CPO/MO Approval Date
Date of Notice to Treat
Date of Notice of Entry
Contract PIN Notice
OJEU Contract Notice
Tender Issue Date
Tender Closing Date
Contract Award
Main Construction Contract Commencement Date
Road Opening/ Final Execution Certificate
Final Post Execution Certificate
Contract Completion
Project Closeout (year)
Schedule of Programmed Procurement
*Description of Service ProvisionForm of Contract / Method of Procurement**Target Completion DateActual Completion Date
*Insert here summary details of programmed procurement of Service Providers through the various phases of development
** State whether Standard Conditions of Engagement (COE1), Civil Engineering Works Design by the Contractor (PW-CF4) or such other means of procurement as approved by the NRA.5Project Cost, Risk and Value Management
Cost, Risk & Value Management ProceduresAll Cost, Risk and Value Management Procedures for this Scheme shall be carried out in accordance with the NRA Cost Management Manual. Project Expenditure Reporting shall be in accordance with the NRA PRS Web User Manual.
6Project Control and Administration
Controlled Reference DocumentsRefer to the Introduction (Section iii Interaction with other NRA Guidelines and Section iv Interaction with Departmental Guidelines) of the NRA Project Management Guidelines. Insert other Controlled Reference documents as appropriate.
Document RegisterRefer to the Introduction (Section xiii Document Register) of the NRA Project Management Guidelines.
Decision RegisterRefer to the Introduction (Section xii Decision Register) NRA Project Management Guidelines.
Lessons Learned LogRefer to Lessons Learned Section of Post Project Review Report as per the NRA Project Appraisal Guidelines
7.Communications Plan
IntroductionThe communication plan details all the communication necessary to keep key stakeholders informed at the correct level.
Typical components include:
Project reporting requirements and details of Project Reviews;
Meeting Schedules.
Reporting RequirementsThe project reporting requirements and deliverables are outlined in the Deliverables Matrix (Appendix A1.3) which details at which stage an element is to be produced, reviewed or updated.
Meeting ScheduleRefer to the Introduction (Section ix Meeting Types) of the NRA Project Management Guidelines for details of meeting types and frequency.
8.Quality Plan
Quality StandardsRefer to the NRA Project Management Guidelines, the NRA Cost Management Manual, the NRA Project Appraisal Guidelines, the NRA Construction Contract Administration Manual and the NRA Environmental Assessment & Construction Guidelines. Insert hereunder any additional details of quality assurance systems in place to guarantee quality of deliverables, both in-house and from service providers (e.g. International QA accreditation, relevant qualifications, competence and training of project team etc.)
Quality StandardAccreditation Body Accreditation Date Date for Accreditation Renewal
Working DocumentPage 1 of 6Version 1.0 January 2010