PROSPECTUS

SPONSORSHIP & EXHIBIT

INFORMATION

Message From the Conference Committee

Key Information

Past Exhibitors

Exhibit & Sponsorship Opportunities

Other Sponsorship & Advertising Opportunities

Exhibit & Sponsorship Policies

Dear Industry Partners:

It is with great pleasure that we invite your participation in the 34th Annual Caribbean Cardiology Conference to be held July 17 – 20, 2019, in Curacao The CCS has grown tremendously since its humble beginnings in 1986. We are now proud to represent over 150 cardiovascular professionals from over 18 territories including French, Dutch, and the English speaking Caribbean. Today our annual Conference stands as the region’s premier internal medicine sub-specialty meeting. We are proud that each year the Conference attracts world-class presenters and the very best of our own Cardiovascular community, to be part of its excellent clinical and scientific programme. We are particularly aware of the invaluable contribution made by our industry partners to the continuing education of our

members and attendees, through their participation at the Conference. In keeping with this awareness, the 2019 CCS Conference will offer our exhibitors and sponsors three (3) hours of unopposed exhibit time, to allow attendees to meet and speak with our exhibitors and sponsors, and to learn of the latest advances in pharmacology, device therapy, imaging, and other allied areas. In this Prospectus, you will find a range of opportunities designed to allow industry to interact with Conference participants and to deliver timely and relevant product and company information to the region’s leading cardiovascular professionals. We know that you will find the exhibit or sponsorship option that is ideal for your organization. We are looking forward to welcoming Cardiologists from within and outside the Caribbean region to St. Lucia for what we know will be an exciting and educational Conference. We also look forward to welcoming you to the region’s best opportunity to meet and speak with the region’s cardiovascular community. Sincerely, Henry Steward Conference Chairman

MESSAGE FROM THE CONFERENCE COMMITTEE

CONFERENCE ATTENDEE PROFILE The Annual Caribbean Cardiology Conference is the premier cardiovascular event in the region and attracts medical professionals from the Caribbean, the Americas and Europe. The meeting is routinely attended by 120—150 medical professionals including practicing Clinical, Interventional and Population Cardiologists, Internists, and Cardiovascular Surgeons.

VENUE

The 2019 Caribbean Cardiology Conference will be held in Curacao. Bookings within the room block will open in

February 2019. Exhibitors are encouraged to book within the official CCS room blockto take advantage of the group rate,

and to support the CCS in meeting our commitment to our hotel partner.

KEY INFORMATION

KEY DATES AND DEADLINES

Conference Dates Wednesday July 17—Saturday July 20, 2019

Exhibit Dates Wednesday July 17—Saturday July 20, 2019

Submission of Sponsorship/ Exhibit Contract Friday April 26, 2019

Submission of Speaker CV, Abstract and Photo (Sponsors only) Friday May 10, 2019

Submission of Advertising Artwork Friday May 24, 2019

Submission of Exhibit Staff Registration Summary Form Friday July 5, 2019

Delivery of Conference bag inserts Friday July 12, 2019

Exhibit booth Load-in Tuesday July 16, 2019

Exhibit booth Load-out Saturday July 20, 2019

SCHEDULE AT A GLANCE

A.A. Laquis Abbott International Advanced Cardiovascular Institute Advanced Technology Laboratories Aero Jet International Air Ambulance Professionals, Inc. American College of Physicians American Hospital Supply / Bryden Stokes Ltd. Andar International Apotex Arel Limited Astra Zeneca Camcar Costa Rica S.A. ATES Medical Aventis Pharma

The Bahamas Heart Centre at Centreville Medical Pavilion Baptist Health South Florida Bayer Healthcare Pharmaceuticals Biomedical International Corp. Boehringer Ingelheim (Canada) Limited Boston Scientific del Caribe, Inc. Bristol Myers Squibb Broward Health International

C.C.C. Del Uruguay S.A. Cardia Inc. Cardio Control Caribbean Heart Menders Inc. Caribbean Heartcare Medcorp Carlisle Laboratories Casi Healthcare Technologies Centre Hospitalier Universitaire de Fort-de-

France Chain of Hope Jamaica Cordis, Johnson & Johnson Cleveland Clinic Florida Clinique Saint Paul Consolidated Medical Management

Denk Pharma Digital Technology Systems Inc. Doral Imaging International Dr. Reddy’s Laboratories Limited

ESMO

Fundacion Cardiovascular de Colombia

Genzyme GlaxoSmithKline Governor Juan F. Luis Hospital & Medical Center

D

B

C

F

E

G

Health City Cayman Islands The Heart Foundation of Jamaica Heartbeat International Foundation HeartWare Heinrich Mack Nachf Holy Cross Hospital International

InterAmerican Heart Foundation International Medicine Institute International Med-X

Jackson Memorial Hospital - International Jamaica Foundation for Cardiac Disease Jamaica Medical Supplies Joe Dimaggio Children’s Hospital (Cardiac Center) Johns Hopkins Medicine International Johnson & Johnson Medical Caribbean

Kendall Regional Hospital KRKA [BW (2011) Ltd.]

Life Force International

MD International Inc. MSD The Medicine Company Medimpex Medispec Meditron Medrad Interventional Medtronic Inc. Memorial Healthcare Systems/ Memorial

Regional Hospital Merck Serono Mercy Hospital International Services Miami Children's Hospital Mitec Medical Mount Sinai Medical Center

Nestle Norav Medical North Ridge Medical Center Novartis Pharma Logistics Inc. Nueterra Global Alliance Nutrical

Pacetronic Parke-Davis Pelegrina Equipment Corp. Pfizer Caribbean & Latin America Philadelphia International Medicine

Reva Air Ambulance Roche Diagnostics Central America & Caribbean

Sanofi-Aventis de Panama, S.A. Servier Caribbean Ltd. Siemens Medical Systems Inc. Sinai Hospital of Baltimore Skyservice Air Ambulance Soluna Company Ltd. (Terumo Medical

Corp.; Endo Serv) The Sparman Clinic St. Jude Medical PR LLC Sulzer Carbomedics Sunbelt Medical International Syncor Overseas Limited

Tatil Life Assurance TCI Medical Supplies Tenet Healthcare Trinidad & Tobago Heart Foundation

University of Miami, International Medicine Institute University of California San Diego Health System

Virgin Islands Cardiac Center

Wacsad Trading/ Carbomedics Welch Allyn Wyeth Ayerst Lederle

J

K

M

N

P

T

V

W

L U

PAST EXHIBITORS

S

I

R A H

PLATINUM SPONSORSHIP - US$18,000

Platinum Level Supporters will receive:

• Double exhibit space (20’ x 10’)

• Exhibitor Registration for eight (8) staff members

• Five (5) Complimentary tickets to the Annual Awards Banquet

• Five (5) Complimentary tickets to the Conference Dinner Party

• Full-registration and function tickets for up to two (2) speakers, and Guest Registration for speakers’ spouses (Non-Transferable) • Thirty (30) custom invitations for General Medical Practitioners to attend One day of the Conference’s scientific sessions.

• Placement of stand-alone signage in pre-function and Conference common areas

• Acknowledgement of Platinum Level support in Conference magazine

• One full-page advertisement in Conference magazine

(front inside cover or back inside/outside cover - availability depending on space, number of sponsors, and time of submission)

• Eight (8) weeks complimentary space on CCS Conference website

• Acknowledgement of Platinum Level support in Conference public relations and social media activity

• Four (4) exclusive email blasts to CCS Members and registered attendees (Sent through the CCS Secretariat) to promote Sponsor’s presence at the Conference

• Permission to host Unopposed Official Satellite Events - based on availability of function space

• Placement of promotional material inside the Conference Bag (Maximum three (3) 8.5” x 11” sheets)

• Opportunity to provide official branded conference bags, pens, notepads and lanyards

GOLD SPONSORSHIP- US$14,000

Gold Level Supporters will receive:

• One exhibit space (10’ x 10’)

• Exhibitor Registration for five (5) staff members

• Two (2) complimentary tickets to the Annual Awards Banquet

• Two (2) complimentary tickets to the Conference Dinner Party

• Full-registration and function tickets for up to two (2) speakers, and Guest Registration for speakers’ spouses (Non-

Transferable)

• Twenty (20) custom invitations for General Medical Practitioners to attend one day of the Conference’s

scientific sessions.

• Acknowledgment of Gold Level support in Conference magazine

• One (1) full-page advertisement in Conference magazine

• Six weeks complimentary space on CCS Conference website

EXHIBIT AND SPONSORSHIP OPPORTUNITIES

Platinum Sponsors may choose to support the following:

•Two Presentations in the Conference Scientific Sessions: 45 mins & 30 mins

Options: Gold Sponsors may choose to support ONE of the following:

• One Presentation in the Conference Scientific Sessions: 45 mins or

• Two Presentations in the Conference Scientific Sessions: 30 mins & 15 mins

• Acknowledgement of Gold Level support in Conference public relations and social media activity

• Two (2) exclusive email blasts to CCS Members and registered attendees (Sent through the CCS Secretariat) to promote

Sponsor’s presence at the Conference

• Permission to host Unopposed Official Satellite Events - based on availability of function space

SILVER SPONSORSHIP - US$10,000

Silver Level Supporters will receive:

• One exhibit space (10’ x 10’)

• Exhibitor Registration for three (3) staff members

• Two (2) complimentary tickets to the Annual Awards Banquet

• Two (2) complimentary tickets to the Conference Dinner Party

• Full-registration and function tickets for up to two (2) speakers, and Guest Registration for speakers’ spouses

(Non-Transferable)

• Ten (10) custom invitations for General Medical Practitioners to attend one day of the Conference’s scientific sessions.

• Acknowledgement of Silver Level support in Conference magazine

• Half-page advertisement in Conference magazine

• Four weeks complimentary space on CCS Conference Website

• Acknowledgement of Silver Level support in Conference public relations and social media activity

• One (1) exclusive email blast to CCS Members and registered attendees (Sent through the CCS Secretariat) to promote

Sponsor’s presence at the Conference

• Permission to host Official Satellite Events - based on availability of function space

EXHIBITORS (BOOTH ONLY) - US$2,500

Exhibitors will receive: • One exhibit space (10’ x 10’)

• Exhibitor Registration for two (2) staff members

• Acknowledgement of Exhibitor Level support in the Conference magazine

EXHIBIT AND SPONSORSHIP OPPORTUNITIES

Options: Silver Sponsors may choose to support ONE of the following:

• One Presentation in the Conference Scientific Sessions: 30 mins or

• Two Presentations in the Conference Scientific Sessions: 15 mins each

CONFERENCE BAG INSERTS - US$3,000*

All Conference participants will receive an official Conference Bag on-site. Sponsors who select this option will have the

opportunity to connect with all attendees by placing literature inside the Conference bag (Three (3) 8.5” x 11” sheets). In

order to ensure maximum value, this opportunity will be extended to a maximum of three (3) sponsoring companies.

Inserts are to be received on-site at the CCS Secretariat by Friday July 12, 2019.

CONFERENCE PARTY- US$3,000*

The annual CCS Conference boasts an exciting schedule of social activities intended to offer our attendees the ability to

nurture lasting collegial relationships through social engagement. These activities include the Conference Party. The 2019

CCS Conference Party is scheduled for Saturday July 20, 2019. The company that chooses to sponsor this event will be given

the opportunity to place branding at the venue, as well as to brand the shuttle buses which will transport Conference

attendees to the Dinner Party venue, where this is applicable. The sponsoring company will also receive ten (10)

complimentary CCS Conference Dinner Party tickets for staff and special invitees.

CONFERENCE MOBILE APP - US$1,500 We are excited to offer the opportunity to support our meeting mobile app for iOs and Android devices designed with our

attendees in mind. Using the app, attendees can build their own schedule, download session materials (go green and save green!), contact other attendees, and complete post-session surveys to give valuable feedback in real time. The sponsor of the app will have their logo or branding featured prominently within the app and have the exclusive opportunity to send notices to attendees pre-conference and during the meeting.

ADVERTISEMENTS IN THE CONFERENCE MAGAZINE

Please complete the relevant section of the CCS Conference Sponsorship Contract should you wish to have an advertisement printed in the CCS 2019 Conference Magazine. Each participant will receive a print and digital copy of the Conference Magazine. A digital copy will also be sent to wider CCS membership and be made available on the CCS website.

*Based on availability **Opportunities are limited to maximize potential benefits for sponsors and as such, applications are prioritized based on submission date.

OTHER SPONSORSHIP AND ADVERTISING OPPORTUNITIES

Location Size Cost (US$)

Half page (inside) Landscape view 8½” x 5½” $400

Full page (inside) 8½” x 11” $700

Inside cover (front or back)** 8½” x 11” $1,000

Back cover (outside)** 8½” x 11” $1,200

SPONSORSHIP CONTRACT All Sponsors and exhibitors should complete the Sponsorship/ Exhibit Contract and return to the CCS Secretariat with payment by Friday April 26, 2019. Signing the Sponsorship/Exhibit Contract represents agreement that all policies, costs and benefits outlined in this prospectus constitute an integral and binding part of the Sponsorship/Exhibit Contract. It is the responsibility of the sponsoring company to ensure that all individuals staffing its booth are aware of the rules and regulations governing their participation in the Caribbean Cardiology Conference.

ADVERTISING ARTWORK

High-resolution print-ready advertising artwork in JPEG format should be submitted by Friday May 24, 2019. To ensure the best possible representation of your brand, please contact the CCS Secretariat if you have any questions about advertising format, orientation or resolution.

• The dimensions of the full-page advertisement are 8½” x 11” in portrait orientation • The dimensions of the half-page advertisement are 8½” x 5½” in landscape orientation

BANNERS Banner placement in the Exhibit area is only allowed within a Sponsor’s/ Exhibitor’s designated exhibit space. There may be restrictions placed on the methods used to hang banners, and the conference venue may charge a fee for the hanging of banners.

REGISTRATION

Sponsoring companies must complete an Exhibit Staff Registration Summary Form indicating the persons who will be utilizing the registration passes entitled to the company. This Form should be signed by an authorized representative of the sponsoring company and submitted by Friday July 5, 2019. Each staff member MUST complete an online registration form using the code provided in your exhibitor briefing email. Registration badges are issued only to the exhibit staff named in the Registration Summary Form AND have individually completed the online registration form.

Exhibitor Registration includes access to the Exhibit Area, Conference Scientific Sessions, and Coffee Breaks. Exhibitor Registration DOES NOT include lunch. Complimentary Conference Function tickets are available to Platinum, Gold and Silver Sponsors. Additional function tickets will be available for purchase at the CCS Secretariat. Complimentary Speaker Registration includes access to the Exhibit Area, Conference Scientific Sessions, Coffee Breaks, and Conference Social Functions. Sharing of single staff registrations among multiple staff members will not be allowed. Should a participating company wish to have more staff attend than those covered by their selected Sponsorship, the additional staff members must be registered at the applicable conference registration rate for industry personnel. Exhibit registration is designed to optimize the ratio of industry representatives to medical professionals and allow for quality interactions between attendees and industry. As such a maximum of 2 additional registrations will be allowed.

SALE OF ITEMS

The sale of medical devices, equipment or pharmaceutical products is not permitted in the Exhibit Hall.

OFFICIAL SATELLITE EVENTS

Official Satellite Events (OSEs) will be included in the Official Conference Programme, however access to these events will be at the discretion of the Sponsoring Company. OSEs will be accommodated based on the availability of function space at times designated by the CCS and will not be allowed during times designated for any official conference activity unless with the express written consent of the CCS.

CANCELLATION POLICY Exhibit Fees are non-refundable. In the event of cancellation the organizers are not liable for any airfare, hotel, shipping or other costs incurred by exhibiting companies. Exhibiting companies are encouraged to take out event cancellation insurance which would cover them in the unlikely event that the meeting is cancelled or disrupted.

EXHIBIT AND SPONSORSHIP POLICIES