a strategic view of document and other digital object...
TRANSCRIPT
A strategic view of document and other digital object management
for the University of the Witwatersrand, Johannesburg
Prof Derek W. KeatsDeputy Vice Chancellor
(Knowledge & Information Management)The University of the Witwatersrand, Johannesburg
http://[email protected]
An archiving and preservation strategy is in development
Urgent requirementsfor document management in some key areas
Challenge
VisionAn integrated technology and approach to managing all our digital assets
ResponseBrought together those withurgent requirements, presented the vision and an approach to achieve it
ProposalSeek Strategic ICT Boardapproval for the approachbeing taken
Actions
Knowledge, investigations, CMS project, other projects
Choose and strengthen
people
Whataredocuments?
How does
the computer
'see' them?
Thestorage
view
Theoperational
view
Themanipulation
view
Thestructural
view
Require softwarethat understandsthe 'document' andknows how to present it.
The storage view
The operational view
The manipulation view
The structural view
Time Time Time
A major threat to
survival areproprietaryfile formats
The futureToday
Physicaldeterioration
Digitalobsolescence
Accidentaldamage
Loss of metadata
Survival
Devices
File formats
Device obsolescence
File format obsolescence
Software upgrades fail to support legacy files
The format itself is superseded by
another or evolves in complexity
The format "take up" is low or
industry fails to create compatible
software
The format fails, stagnates, or is no longer compatible with the current
environment
If you don't have the software,even a perfectly preserved document is of no use.
Digitization
Documentmanagement
Borndigital
Digitalrecovery
Digital archiving
Digital preservation
Ana
logu
eD
igita
l
Time
Dig
ital
asse
ts
Risk without long term planning
Documentmanagementas a componentof how we manageour digital assets
A set of architectures
Institutional process architecture
Information architecture
Application architecture
Technical architecture
Peo
ple
Cos
ts &
ben
efits
Success Criteria
Challenge Vision
Establishproject
Businesscase
ScopingFunctional
requirements
Landscapesurvey
TenderRFI/RFP
Procurement
Development
Systemintegration
Deployment
The consequence is oftenthe WYGWYG model(What You Get is What You Got)
WYGWYG
ServicesServicesOrientedArchitecture
Student
HR
Finance
WAMS
SMS
emailXMPP Telephones
Fixed
eLearning
Cell
YouTube
TwitterClassroom
infrastructure
http://wits
Workstations
Onlineappl
The
stud
ent s
yste
m p
ersp
ectiv
e
Campussolution
As looselycoupled as
we can achieve
given thecircumstances
Createinfrastructure
Designcomprehensive
architecture
Project 1Micro
services
Workflow
Project 2
Project N
Behaviours
Workflow
Microservices
Workflow
Recognitionof need andopportunity(business
case)
TalentKnowledgeCapability
A moreagile approach
Storage cloud
Second tier storage: spinning disk
Compute cloud
X86
SPARC
First tier storage: flash
Third tier storage: tape
Virtualmachine1
Virtualmachine2
Virtualmachinen
Applications
Hardware architectureTh
e W
its p
rivat
e cl
oud
Process architecture
Digital assetmanagementDigital form
Born analogueS
ourc
ear
tefa
ct
Dig
ital
conv
ersi
on
Docs
Aud
ioV
ideo
etc
Born digital WorkflowRights
SearchRetrieval
Publication
VersionDeletion
Inge
st
Digitization
Low High
Hig
h
Amount of customisation
Har
dwar
e re
quir
emen
ts
Low cost
Lowprocesschange
Highprocesschange
Mediumcost
Lowprocesschange
Highprocesschange
High cost
Lowprocesschange
Highprocesschange
Medium cost
Lowprocesschange
Highprocesschangee.g. archiving
analogue video
Committee admin documents
Contractsstorage, indexing,retrieval, basic workflow
student documentsat faculties
e.g. archiving active video
email bychoice
e.g. digitisation & archiving centre
Lecture audio 'podcasts'
documentsat central archive
Contractscomplexworkflow
WICID
Capture
Create
Classify
Share
Archive
DestroyProtect
Retain
Find &use
Preserve
Route
Social andsemantic elements
Apache web server
Digitalobject
repository
Workflow
WEWE
Workflow Process
Enterprise document managementAn approach using private cloud
Folderserver WEWE Chisimba
Private cloud infrastructure
Site
Ingest
Bor
ndi
gita
l
Sharedfolder
Network
WEWE
NetworkSite Site
Site
Sharedfolder
WWW
WEWEWorkflow managed by WEWE layer
Let's have one digital asset management project for Wits and let us create the synergy
that leads to innovation.
Let's adopt the more agileapproach that builds on ourtalent within the University
Createinfrastructure
Designcomprehensive
architecture
Project 1Micro
services
Workflow
Project 2
Project N
Behaviours
Workflow
Microservices
Workflow
Recognitionof need andopportunity(business
case)
TalentKnowledgeCapability
A moreagile approach
The proposal
Attribution file: http://www.dkeats.com/usrfiles/users/1563080430/attribution/attrib.txt
Thank you!