A STEP BY STEP APPROACH

Extension

Build it and they will come

Establish the Extension CommitteeStart having regular meetingsSpread the wordOpportunities will present themselvesBelieve it or not - there are people in your

district who would love to start a Rotary club

First Things First

Appoint an Extension ChairCall a meeting of the Extension committee Invite as many people as possible - 10 or

more people if possibleWrite an agendaSelect or appoint a Secretary

The First Agenda

State the purpose and goals of the Extension Committee

Emphasize the importance of this committee’s work

List possible locations for new clubsReview roles of committee membersPotential committee members

Who is on your committee

District GovernorPast District GovernorsAssistant GovernorsDistrict Governor ElectDistrict Governor NomineeDistrict Governor Nominee DesignateOther District LeadersConcerned Rotarians

The First Extension Meeting

Record meeting minutesReview Agenda itemsDiscuss people’s issues and concernsSet the date for next meeting – you should

have a monthly meeting

Future Extension Meetings

Review and approve the minutes of the last meeting

Review the status of possible club locationsReview the status of new clubs in progressBegin writing your own how-to guideInvite new members onto the Extension

CommitteeSet the date for the next meeting

So you have a location

Ask for a volunteer who: - Knows the neighborhood - Can select a meeting place - Knows a few people in the neighborhood - Fill out the Club survey?District Governor’s role - Governor’s representative - Governor’s attendance at meetings

A Few Things You Need

Bell and gavelRotary bannerPodiumTemporary name tagsLaptop computerProjector

First Meeting of Potential Club

Invite 2 to 4 people from the neighborhood to attend – it helps if they know each other

Ask 2 or 3 Extension Committee members to attend.

Run the meeting like a Rotary meetingTalk about Rotary to the potential membersAsk if they know anyone else you can inviteSet the date for the next meeting

Second Meeting of New Club

Use email between meetings to stay in touchEncourage 2 or 3 Extension Committee

members to attendInvite Rotarians from neighboring clubsInvite additional people from the local

communityContinue with Rotary protocolsHave a short programMake it fun

Third Meeting

Use email to stay in contact between meetings

Encourage attendance by Extension committee members and members from neighboring clubs

Talk about RotaryHave a programIntroduce happy dollarsStart talking about a possible service projectKeep it fun

Fourth Meeting

Select a treasurer and open a bank accountTalk about club duesTalk about the requirements for chartering a

clubStart planning a service projectContinue with support from Extension

committee membersMake it fun

Fifth Meeting

Start a Newsletter – ask for a volunteerContinue planning the service project – set the

dateGet publicity for your service projectSet the amount for club duesPlan a visit / joint meeting with another Rotary

clubContinue with support from Extension Committee

membersDecide on a name for the clubSubmit Club survey form to RI

Future Meetings

Maintain the Rotary ProtocolsHave regular programsIdentify and appoint the Charter PresidentContinue doing service projectsContinue emphasizing the goal of becoming

charteredContinue with support from Extension Committee

membersAsk your Governor to declare this club a

Provisional ClubKeep having fun

Chartering The Club

Fill Out New Club Form and submit to RISubmit member data in spreadsheet formatPlan a Charter Dinner – Invite the whole

districtInvite other clubs to present gifts to the new

club - A bell and gavel - A Club banner - A Four Way Test Banner - Membership Kits

Post Chartering Activities

Extension Committee members should continue to support the club

- attend meetings every few weeks - offer to provide programs - make sure the club continues to look for

new members - help with teaching new members about

Rotary - help keep it fun