A Proposal to Make it Easy to Organize

 Student Club Activities

Aykut Bal

Outline

• Introduction• Problem Definition• Proposed Solutions• Criteria• Research Methodology• Analysis• Conclusions• References

Introduction

• University Life

– Academic Education

–Social Education

Introduction

• 67 Student Clubs in Bilkent University

• Student Union has;– 3 Administrative staff– 5 Student Member

Probem Definitions

• Have you ever been an active member of any student club in Bilkent University?

Problem Definitions• Giving Place for Student Activity• Current System:

Club.applyForAPlace(Place somewhereInCampus);If (Place.IsAvailable())

Admin.takeNote();Club.usePlace;

Else Admin.sayNo(“No”)If (AnyPlace())

Admin.offerNewPlace();Else

Activity.Cancel();

Problem Definitions

• Giving Place for Student Activity includes– Human errors!

• Same Place – Same Time – Different Activities

• Start Time-Finish Time Conflict

Problem Definitions

• Conjectural Budget Management• Current System

– Yearly Plans from each club– Budget Managers: SU & Administration

Problem Definitions

• Conjectural Budget Management• Plans never work!

– Activities change -> Needs change– There is no dynamic solution

Problem Definitions

• Can you just say three different activity, which you saw it’s poster in our boards, for this week?

Problem Definitions

• Wrongly organized notifications!

Proposed Solutions

• STARS integrated software app– Place applications– All events in one place!– Notification with forums!

Proposed Solutions

• Profesional Student Activities Office– Profesional Employees– Categorizing Student Clubs

• Department Based, Art, Culture, Sport etc.• Dynamic Budget Management

Proposed Solutions

• Better Notification System– SU may arrange the advertisements– Different billboards for

• Private lessons• Department announcements• Club activities

Proposed Solutions

• Student Clubs Building!– Each club have it’s own place– All activities will be done in that building– Responsibility for students

Criteria

• Cost– Shouldn’t be problem for university

budget

• Acceptability– Should be acceptable for students, clubs

and administrative staff

Criteria

• Feasibility– Should be feasible with our current

system

• Sustainability– Should be permanent

Research Methodology

• Survey with students• Investigate other universities• Interview with student union officers

Analysis

• STARS integrated software app– Solution for placing and notification– Fits criteria

• Profesional Student Activities Office– Solution for budget system and

notification– Cost? Acceptability?

Analysis

• Better Notification System– Solution for notification– Fits criteria

• Student Clubs Building– Solution for notification and placing– Cost? Acceptability? Sustainability?

Conclusion

• Be idealist!

• Bilkent University deserves better student life!

References

• Wikipedia• Student Unions of

– Berkeley University– Stanford University– MIT

• Surveymonkey.com

Thanks!