a primer on yavapai library network membership presented by: corey christians, yln manager prepared...
TRANSCRIPT
A Primer on Yavapai Library Network Membership
Presented by:
Corey Christians,YLN Manager
Prepared for:
Prescott Unified School District
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What is the Yavapai Library Network (YLN)?The Yavapai Library Network is a countywide consortium of academic, public, school, and special libraries. Its purpose is to provide Yavapai County residents with quality library services, information, and materials.
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YLN ProfileCurrently home to thirteen school libraries including Beaver Creek, Camp Verde, Chino Valley, Humboldt, and Prescott School District libraries as well as the Orme School of Arizona Library. There is also one joint-use library.
Home to five academic libraries and twenty-one public libraries.
Hosts eight special collections.
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YLN ProfileTotal Items available: 1,204,407 School library items: 209,366Avg. items per K12 lib: 16,105
Total Items Circulated*: 1,885,645School Items circulated*: 148,913
Items shared between YLN libraries in FY12:Total YLN Items shared: 238,832YLN Items borrowed by K-12 libraries: 6,124
*Does not include Renewals
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PUSD Profile
AJS GMMS LES MVS PHS PMH THS WTS0
200
400
600
800
1000
12001053
211
333
101
940
409
260
968
Items Borrowed
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PUSD ProfileItems borrowed A total of 4,725 items were borrowed
from other YLN members. This represents approximately $50,000
worth of items district libraries did not have to purchase.
There is no limit on the number of books that can be borrowed from other members.
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PUSD Profile
AJS GMMS LES MVS PHS PMH THS WTS0
5000
10000
15000
20000
25000
30000 27653
4853
18904
8990
5501 5331
21707
14846
Checkouts and Renewals
Item
s
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PUSD ProfileCirculation Each library has their own circulation
rules. Over 100,000 items were checked out in
CY 2012. Elementary school libraries circulate
more items than the middle school and high school libraries.
The number of students at a school means more circulation.
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YLN Library ServicesIntegrated Library System (ILS) administration and support Access to the most popular enterprise-
class ILS Access to the VuFind catalog 24x7 support 3 dedicated staff members Regular updates/upgrades applied off-
hours Purchase of a new ILS included in
membership Data center designed to maximize uptime
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YLN Library ServicesRadio-Frequency Identification services (RFID) Inventory scanner can be checked out Equipment installation services RFID tags included in membership at no
cost RFID conversion equipment for use with
barcoded itemsAccess to materials Access to 1.2 million items Access to 100,000 ebooks Central sorting of items
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YLN Library ServicesAccess to subscription databases Mango languages Remote authentication with the library’s
subscription databasesAccess to training opportunities In-service training available Staff training available Information-sharing user groups Mailing lists Online portal for information
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YLN School-Specific Services Built-in Accelerated Reader search Student Information System automated
transfer Library card printing services at no cost Grant-partnership opportunities with
public libraries
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Membership Responsibilities Must share collection of items Pick up/drop off items at the transit
center Attend committee/user group meetings Sign a membership contract Pay membership dues Provide adequate bandwidth to access
YLN services Provide technology that supports YLN
services Provide compatible item barcodes
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Member Library Financial Responsibilities All YLN operational expenses (about
$400,000) are paid for by the Yavapai County Free Library District
YLN members are responsible for a capital reserve “sinking fund” Obligation determined via formulary Variables are constant while amounts
fluctuate Item transportation costs
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YLN Formula
Core Ac-
cess; 25%
Transits; 25%
Staff; 20%
Items
and User
s; 10%
Circulation and Holds; 20%
Formula Functional Areas
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Formulary Example – AJS*Core Access (25%): $1093.75
Staff (20%): 1 (0.694%): $242.75
Circulation (28,308) and Holds (1411): 29,719 (1.152%): $403.07
Transits: 1406 (0.594%): $259.97
Items (13,000)and Users (968): 13,968 (1.069%): $187.04
Total: 1.249% of $175,000 = $2168.48* Billing for FY12
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Formulary Example – PMH*Core Access (25%): $1093.75
Staff (20%): 1 (0.694%): $242.75
Circulation (6,539) and Holds (384): 6,923 (0.268%): $93.89
Transits: 309 (0.131%): $57.11
Items (10,270)and Users (785): 11,055 (0.846%): $148.03
Total: 0.935% of $175,000 = $1635.53* Billing for FY12
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Costs Versus Benefits Every dollar spent equals ten dollars worth of
services This equates to $15,000 expended for $150,000
worth of services 100% of funds expended will eventually go back
to the libraries The opportunity to get other donations from
other YLN members Existing resources are leveraged to access
greater resources New services added at no cost
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Services Coming Soon Zinio Digital Magazines
Hundreds of magazines Provided County-wide to all libraries
Universal Class Over 500 online classes available Approved by the International Association for Continuing
Education and Training Earn Continuing Education credits Courses are self-paced Example courses include ESL Grammar and Writing,
Autism 101, Applied Behavior Analysis Strategies for Teachers, and How to Be a Substitute Teacher
The ability to send notices via text message
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Contact Information
Corey ChristiansLibrary Network ManagerYavapai Library Network
1120 Commerce Dr.Prescott, AZ 86305O: (928) 442-5723C: (928) 830-5996