a practical introduction for - vlaanderen (fwo) · 2017-01-31 · •top-researchers and...
TRANSCRIPT
Jan.30, 2017
Dirk Otte, policy advisor strategic research
A practical introduction forSB PhD Fellows
Agenda
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• FWO: mission and key facts
• SB fellowship: agreement and rules
• SB fellowship: financial aspects
• PhD fellow: job related aspects & travel
• “Out-of-Office”: holidays / illness / leaves
• Where to find more info
• Q&A
FWO: Mission and key facts
• Mission of the FWO
• Funds fundamental and strategic basic scientificresearch (‘frontier research’)
• Bottom-up funding in all disciplines
• Strong selection based on scientific excellence and interuniversity competition• Flemish universities and, to a lesser extent, research institutes)
• Transparent and equal opportunities
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FWO: Mission and key facts
• Target groups of the FWO
• Young researchers
• Postdoctoral researchers
• Established researchers
• Research teams
• Top-researchers and high-potential researchers
Infosession fellowships FWO 5
FWO: Mission and key facts
• Funding schemes of the FWO • Funding for individual researchers
• pre- and postdoctoral fellowships, bench fees and grants
• Funding for research teams• Research projects, Big Science, Bilateral agreements, …
• Supporting mobility, international contacts andcollaborations• travel grants, sabbatical leaves, scientific research communities,
organisation of conferences in Belgium, international coordination actions, collaboration agreements, …
• Attracting excellent researchers, active abroad, to Flanders• Odysseus , Pegasus
• Awarding scientific prizes
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FWO: Mission and key facts
• 2015 Budget: 241 million EUR, ca. 82% from Flemish
Government
• 2016 Budget: 321 million EUR
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Evolution number researchers in function (1st Oct.)
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FWO: Mission and key facts
854
1215
870
1215
0
200
400
600
800
1000
1200
1400
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Aspiranten
Onderzoeksprojecten
Postdoctorale onderzoekers
SB fellows
FWO: Mission and key facts
• Label awarded in december 2010
• Implementation of Charter & Code
• Focus on transparent recruitment procedures andfamily/gender friendly measures
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FWO: Mission and key factsCOMMUNICATION
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FWO: Mission and key facts
• Website of the FWO: www.fwo.be
• Information on strategy, regulations, scientificprizes, calls, …
• Free to download publications
• More information on FWO: http://www.geschiedenisfwo.be/
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Agenda
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• FWO: mission and key facts
• SB fellowship: agreement and rules
• SB fellowship: Financial aspects
• PhD fellow: job related aspects & travel
• “Out-of-Office”: holidays / illness / leaves
• Where to find more info
• Q&A
SB fellowship: agreement and rules• Congrats!
• 693 applied, 662 braved the jury • 200 new SB PhD fellows (30% success rate)
• PhD fellow Strategic Basic Research• Strategically thinking & innovation-oriented scientist• Challenging & original research • Strategic: Research with a goal
• Innovative applications– Products, processes, services– Long term perspective
• Economic added value
Keep the 80% succes rate (PhD after 4-5 years)!13
SB fellowship: agreement and rules• Agreement between FWO and the PhD fellow
• Start Jan. 1, 2017
• Duration 2 years
• Renewal +2 years (apply before May 1, 2018)
• Continuously and full-time!
• Roles• FWO: funding agency (“grant-providing body”)
• Social security managed by HR-Department FWO
• University: hosting organisation• Disciplinary rules according to hosting university
• In consensus with supervisor
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• General rules /specific rules SB• http://www.fwo.be/nl/mandaten-financiering/predoctorale-
mandaten/doctoraatsbeurs-strategisch-basisonderzoek-(sb)/ (NL/EN)
• Research Integrity (FWO policy):• Clause in call text, application and contract on committment to RI• Profiles for (co)promoters and researchers• Adaptations in General Regulation and Regulation Pre- and Postdoc on procedure
and sanctions in case of RI violation• http://www.fwo.be/en/the-fwo/organisation/research-integrity/ . Every applicant and beneficiant is expected to know the rules and what (s)he
will be committed to.
• Ethical questionnaire (General regulations Art. 4)
• You were sent an ethical questionnaire• Human and/or animal test subjects• Ethical clearance by research ethics committee (@host institution)
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SB fellowship: agreement and rules
Agenda
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• FWO: mission and key facts
• SB fellowship: agreement and rules
• SB fellowship: Financial aspects
• PhD fellow: job related aspects & travel
• “Out-of-Office”: holidays / illness / leaves
• Where to find more info
• Q&A
SB fellowship: financial aspects• Grant amount at level of assistant at Flemish university:
€ 1.860,55 (minimum net salary)• plus
– pecuniary (scientific) seniority
– family situation accounted for
• Exempted from personal income tax• Tax declaration:
– At the expense (‘ten laste’) of the parents
– At the expense of the partner when married or legally cohabiting
• Full social security (e.g. pension and health care)• You must join a health insurance (Ziekenfonds)
• Child allowance via FWO• No child allowance for the parents of the PhD fellow!
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SB fellowship: financial aspects
• The year-end bonus (halfway December)
• based on the scholarship (59%) of the current year and on the working period during the first nine months of that same year
• The holiday allowance (May)
• based on your scholarship (92%) of May of the current year and the working period during the previous year
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SB fellowship: financial aspectsBench fee • For your independence & flexibility• More info on FAQ webpages
• PhD fellows: € 3,720 per year• Common responsibility of SB fellow and supervisor• May be cumulated with other working allowances• Credit balances may be used the next year
• Paid quarterly to university (credit line @university)• Based on expenditure declarations• Managed by financial antenna at your university (contacts: see FAQ)
• During suspension (pregnancy leave, parental leave,…)• Bench fee remains available, but no expenditures can be accounted for
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SB fellowship: financial aspectsBench fee • Eligible costs (research related):
• Travel and accommodation costs for congresses and stays abroad• Goods of lasting value (equipment, computer, books, …)• Consumables (reagents, test animals & plants, chemicals…)• Operating expenditure (copies, data traffic…)• Publication costs• Printing costs PhD
• The bench fee is NOT intended for:• Commuter traffic (e.g. a plane ticket to your home country)• Enrolment fees for domestic or foreign universities• Personal expenses of fellowship holder/supervisor• Overhead costs of university• Expenses already financed• Expenses of researchers other than the fellowship holder
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SB fellowship: financial aspects
Commuting costs reimbursed by FWO• Public transport costs
• in Belgium to go to and from work.• foreign residence: only costs from and to Belgian border• Send copy/proof to [email protected]• Details: FAQ webpages
• Bicycle allowance• 0.15 € / km• Details: FAQ webpages• Application forms on the FWO e-loket/portal.
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Agenda
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• FWO: mission and key facts
• SB fellowship: agreement and rules
• SB fellowship: Financial aspects
• PhD fellow: job related aspects & travel
• “Out-of-Office”: holidays / illness / leaves
• Where to find more info
• Q&A
PhD fellow: job related aspects
A full-time job…• Cumulating of revenues is not allowed• Exception:
• Allowance for a stay abroad• covers only travel and lodging costs• Form ‘Cumulatieaanvraag’ available at the FWO eloket/portal
• Why:• Income tax regulations• Nothing should hinder or delay PhD research
• Only occasional performances, not related to the PhD work
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PhD fellow: job related aspects
A full-time job…
• “obligatory exclusion of any other professional activity”
• The workload shall not exceed 8 hours per week for the sum of:• Supervision of exercises, practical sessions, seminars
• Workload counts double (e.g. 1 hour seminar = 2 hour workload)
• Administrative/clinical tasks• Taking courses (doctoral programme, other courses related to research)
• Other tasks and courses should not hinder or delay the PhD research
• NO formal teaching assignments are allowed• A teacher training is NOT allowed
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PhD fellow: job related aspects
• Reporting (to be specified)• Mid-term: embedded in 2nd term request
• Final: PhD thesis or final report
• Special reports (e.g. at discontinuation grant)
• Acknowledge the FWO in all your publications• “SB PhD fellow at FWO” (“SB-doctoraatsbursaal van het FWO”)
• Fonds Wetenschappelijk Onderzoek – Vlaanderen
• Research Foundation – Flanders
• Your project number 1SXXX17N
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PhD fellow: travel
Travel: basic principles
• All trips for research purposes:
• Notify FWO of every stay abroad (online form: e-loket/portal FWO)
• Travel insurance arranged by FWO
• Always in consultation with your supervisor
• Permission supervisor (sometimes rector) needed
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PhD fellow: travel
Travel: how to finance• Use bench fee:
• Congresses and short stays (<4 weeks) (within Europe)
• Apply for a FWO travel grant. Apply 3 months before departure:• congresses (outside Europe)
• long stays (in/outside Europe) (5 weeks to 12 months)
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PhD fellow: travel
Travel insuranceThe FWO vouches for
• Insurance for occupational accidents abroad
• Travel insurance (AIG) :• During professional trips abroad
– + private trip following the professional trip (max. 14 days)
– Co-traveling partner/children insured as well
– Exclusively private trips are not insured
• Detailed information on conditions and coverage:– Contact FWO HR services
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Agenda
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• FWO: mission and key facts
• SB fellowship: agreement and rules
• SB fellowship: Financial aspects
• PhD fellow: job related aspects & travel
• “Out-of-Office”: holidays / illness / leaves
• Where to find more info
• Q&A
Out-of-office: holidays
• # vacation days ~ regulations of the host university.
• Take holidays in consultation with head of department or your supervisor,
• Inform FWO ([email protected]) once a year
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Out-of-office: Illness• You must join a health insurance (Ziekenfonds)!• Hospitalisation insurance possible via university
• Every absence due to illness:• Notify FWO ([email protected] / +32 2-512 91 10)
+ substantiate (medical certificate)
• More than 30 calendar days• inform your health insurance. • You receive forms that will be (partially) filled in by the FWO. • As of the 31st calendar day:
• suspension of FWO scholarship• Replacement income from your health insurance
• inform FWO when you resume work
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Out-of-office: work accident
• inform FWO immediately ([email protected] /
+32 2-512 91 10) !
• Forms available on the FWO website (FAQ pages)
• Insurance via FWO
• A work accident is:
• an accident during the execution of one’s normal duties
• an accident on the way to and from work
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Out-of-office: other leave possibilities
• Maternity leave
• Time credit
• Parental leave
• Medical assistance leave
• Palliative care leave
• See FAQ & Regulations
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Out-of-office: suspension/extension fellowship
• Suspension in case of pregnancy, long-term illness, parental leave, palliative leave, civil service, leave medical assistance
• Replacement income from RVA or health insurance
• Extension of the fellowship: duration of suspension (min. 14 days)• Extension of ≥ 3 months (fulltime & continuous) : automatically extension
to 31 december(≥ 3 months: period with replacement income, hence ≥ 4 months illness)
• Time credit and voluntary part-time employment: no extension!
• ! Renewal application always in the second year• ! Bench fee remains available, but no expenditures can be accounted for• More info: FAQ pages
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Agenda
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• FWO: mission and key facts
• SB fellowship: agreement and rules
• SB fellowship: Financial aspects
• PhD fellow: job related aspects & travel
• “Out-of-Office”: holidays / illness / leaves
• Where to find more info
• Q&A
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• Website• http://www.fwo.be/en/fellowships-funding/phd-fellowships/
• E-loket / E-portal• http://www.fwo-eloket.be/FWO.ELoket.WebUI/Login.aspx
• FAQ
• http://www.fwo.be/nl/faq/predoctorale-mandaten/
• http://www.fwo.be/en/faq/phd-fellowships/
Where to find more info
More info: FAQ
2016 January 25 Infosession PhD fellows SB 37
More info: FWO E-portal (e-loket)
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E-loket: also used for renewal& reporting
FWO E-loket
Titel 39
FWO E-loket
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FWO E-loket
Datum Titel 41
To notify immediately (FWO HR):PERSONAL INFO:• New address, phone and bank account number• Marriage: copy of the marriage certificate and information about husband’s/wife’s
professional activity• Legal cohabitation: declaration• Divorce or end of legal cohabitation• Birth children: birth certificate (child allowance via FWO)Must be added to the FWO e-loket/portal
• Travelling for your scientific research • Always - form ‘Melding buitenlands verblijf’ or ‘Report of stay abroad’• More than 3 months - form ‘Cumulatie aanvraag’Forms available on the FWO e-loket/portal - send to [email protected]
• Pregnancy (medical certificate stating the expected date of birth)• Suspension of the fellowship• Each absence (illness , work accident, …) -> medical certificateNotify FWO-HR ([email protected]) – see FAQ pages
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Contact@FWO• Single point of contact: [email protected] (+32 2 512 91 10)
• Nathalie Van Damme, file administrator
• dr.ir. Dirk Otte, policy advisor strategic programmes
• Stephan Duray, head HR dept.
@university• [email protected] [email protected]
• [email protected] (Fien Elderweirdt, Nina Dewilde)
• [email protected] (Ann Aerts)
• annelies.stockmans@uhasselt
• Tineke De Wispelaere (adm.), Christl Vereecken, Mieke Gijsemans (head R&D)
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Agenda
44
• FWO: mission and key facts
• SB fellowship: agreement and rules
• SB fellowship: Financial aspects
• PhD fellow: job related aspects & travel
• “Out-of-Office”: holidays / illness / leaves
• Where to find more info
• Q&A