DR UMI MARSHIDA ABD HAMIDResearch Operations Unit

18 September 2019

A GUIDE TO RESEARCH OPERATIONS:Empowering Workforce, Enhancing Communications

WHO WE ARE, WHERE WE ARE

RESEARCH OPERATIONS UNITLEVEL 3, BANGUNAN WAWASAN,UITM SHAH ALAMhttps://rmc.uitm.edu.my/v2/

IRMI DROPBOXGROUND LEVEL, BANGUNAN WAWASAN,

UITM SHAH ALAM

ROLE OF RMC’S OPERATIONS UNIT

Process applications for research expenditure Based on details as in the approved proposal for

awarded project Bound by the Tadbir Urus Dana Penyelidikan KPM

& Garis Panduan Pengurusan Penyelidikan UiTM Assist and advise on the use of MyGrantsWork closely with Bursary’s office to ensure

proper use of research funds Report to various audits

including Audit KPM andJabatan Audit Negara

THE TADBIR URUS DANA PENYELIDIKAN KPM 2019

A comprehensive guideline on the use and management of all research grants offered by the Ministry of Education (MoE)

UNDERSTANDING YOUR FINANCIAL VOTES

VOTE DESCRIPTION

11000 Salary and allowances for Graduate Research Assistant (GRA/RO/RA)

21000 Travel and Transportation

24000 Rental

27000 Research Materials and Supplies (Inventory)

28000 Minor Repairs and Modification

29000 Professional Services (Conference fees,publication fees, Honorarium)

35000 Equipment and accessories (Assets)

VOTE 11000: Allowances for GRA

GRA

•GRADUATE RESEARCH ASSISTANT - Master/PhD•On-going Postgraduate Student – Fulltime/Research Mode

RO/RA

• RESEARCH OFFICER

• RESEARCH ASSISTANT

• (NON-STUDENT)

GERAN

JENIS

KELAYAKAN

PEMOHON

RM

MASTER PHD

FRGS GRA 1800 2300

PRGSRO/RA

SILING UPAH DAN ELAUN

TIDAK MELEBIHI RM

36,000.

RO/RA HENDAKLAH

BUKAN BERTARAF

PELAJAR

Research assistants who receive full scholarships (inclusive living allowances-MyBrain (PhD) ) are NOT eligible to be appointed under this scheme

Note: Students that do not receive allowance from the grant will not be considered as the human capital output

Application research assistant ( GRA/RO/RA ) should be made through the online system iRMIS

Approval and appointment

by RMC

Verification by Project

Leader

Application by Student

https://orchid.uitm.edu.my/irmis/

VOTE 21000: Travel and Transportation

Travel includes all domestic travel and transportation Overseas travel must meet the following criteria:

• Overseas travel is allowed only according to available budget allocation and on the purposes of presenting indexed papers

• Only The principal researcher and co-researchers are allowed to travel.• Travel destination must be to appropriate places and economical in

resources, expertise and technology transfer.• Overseas travel must be in accordance with UiTM regulation and vote %

as set by KPM

•Rentals are only allowed for buildings, equipment, transportations and other items directly related to research.

Vote 24000 -Rentals

• Only expenditures related to the research is allowed.

• No ICT and stationaries

Vote 27000

Research Materialsand Supplies

• Only minor repairs and modifications are allowed for building, laboratories or other items related to the research.

• Maintenance of existing equipment is also allowed.

Vote 28000 – MinorRepairs and Modification

VOTE 29000: Professional Services

Services includes printing, hospitality, honorarium, consultation, computer usage, data processing and others related to the research.

• Cost to attend courses, short-term programme to learn specific techniques related to the research.

• FRGS: Not more than 5% of totalgrant

• Not required for PRGS

• TRAVELLING FEES LIMITATION• NOT more than

-FRGS: 40% from total budget - 20% for conferences-PRGS: 15%

VOTE 35000: Equipment and Accessories

10

0 KPM -2016 ONWARDS: FRGS: No ICT expenditures is allowed (laptop/notebook/PC/stationaries)

0 PRGS: NOT more than 40%

0 OTHERS :0 Only purchase of special equipment and accessories (including

upgrading of existing equipment) related to the research as mentioned in the proposal.

0 Should list and justify all equipment and accessoriesrequested.

0 Is an asset that belongs to the University

VIREMENT OF FUNDS

Transferring vote is only allowed ONCE a year throughout project duration.

Please plan well and complete the VirementForm online with relevant justification.

FINANCIAL RESEARCH FORMS

BURSARY RULES

0 NO PROCUREMENT OR FINANCIAL PROCESS IS ALLOWED AFTER GRANT ENDS

0 Includes : LO/Invoice/DO/Attending conferences/Publications

0 LO-Local Order : Submitted 3 months before project ends

Project END

Last LO/any procurementaccepted no later than 3 months

3 months21/33 months

Report Preparation

RM: 0 BALANCE

Project START

TEGURAN AUDIT OLEH NAIB CANSELOR BERDASARKAN LAPORAN JABATAN AUDIT NEGARA

Pekeliling Bendahari UiTM Bilangan

4 Tahun 2012 menyatakan dalam

keadaan apa sekalipun, Ketua PTJ

atau wakil Ketua PTJ adalah

DILARANG untuk membuat

pesanan/ tempahan bekalan/

perkhidmatan TANPA

PENGELUARAN PESANAN

TEMPATAN RASMI UiTM kecuali

dengan pengecualian khas.

Perolehan Dibuat Tanpa Pengeluaran Pesanan

Tempatan Terlebih Dahulu

Teguran perlu diberikan kepada PEGAWAI / PENYELIDIK yang terlibat agar tidak berulang pada masa akan datang

TEGURAN OLEH BENDAHARI UiTM BERDASARKAN PEKELILING BENDAHARI BILANGAN 4 TAHUN 2012

Pekeliling Bendahari UiTM Bilangan 4 Tahun

2012 menyatakan (PENGECUALIAN KHAS

DALAM PERATURAN PEMBELIAN TERUS)

perolehan barangan mesin / peralatan

(kecuali perabot) yang tidak kerap dan tidak

banyak, di mana setiap SATU UNIT KURANG

dari RM500.00 dan setiap SATU PEMBELIAN

BERNILAI SEHINGGA RM1000.00

Tuntutan Melebihi RM500 per unit / RM1000 per

resit

Teguran perlu diberikan kepada PEGAWAI / PENYELIDIK yang terlibat agar tidak berulang pada masa akan datang

Lampiran A: PengesahanKemunasabahan Harga danKelulusan Pembelian Terus Bekalan - 1 sebut harga

Lampiran 2: Jadual Analisa SebutHarga Pembelian Terus - 2 atau 3 sebut harga

PTJ APPROVAL (PURCHASING) : LOCAL ORDER (LO) APPLICATION

Borang Perakuan Terimaan Barang(Harta Modal / Inventori / Bekalan)

Borang Pengesahan Kerja / Perkhidmatan

PTJ APPROVAL (PURCHASING) : LOCAL ORDER (LO) PAYMENT

PTJ APPROVAL (TRAVELING CLAIMS) :Borang Tuntutan Perjalanan Dalam Negeri

PTJ APPROVAL (TRAVELING CLAIMS) :Borang Tuntutan Perjalanan Luar Negara

FRGS

CONTACT US

PRGS, LRGS, TRGS, MESTECC, LESTARI

CONTACT US

Institut

Pengurusan

Penyelidikan

dan Inovasi

“UNIVERSITY RANKING IS EVERYONE RESPONSIBILITY”

THANK YOU

Research Operations UnitResearch Management Centre (RMC)Institute of Research Management & Innovation (IRMI)Universiti Teknologi MARA40450 Shah Alam, Selangor Darul Ehsan.Phone : 03-5544 2091 Fax : 03-55442096E-Mail : marshida@uitm.edu.my

THANK YOU & ALL THE BEST