a guide to converting an excel spreadsheet to a flat file ... a guide to converting an excel...

Download A guide to converting an Excel spreadsheet to a flat file ... A guide to converting an Excel spreadsheet

If you can't read please download the document

Post on 21-May-2020

0 views

Category:

Documents

0 download

Embed Size (px)

TRANSCRIPT

  • Opportunity through learning

    A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT

    Select Blank database…

  • A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT

    2

    Click on the Browse folder…

    1. Navigate to desired folder location

    2. Enter new file name

    3. Click OK

  • A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT

    3

    Click Create

    2. Click External Data

    1. Click Excel icon

  • A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT

    4

    Click Browse…

    1. Go to the file location of the Excel spreadsheet that has to be imported

    2. Select the file

    3. Click Open

  • A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT

    5

    Click OK

    Click Next

  • A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT

    6

    Click OK

    Deselect First Row Contains Column Headings

    Select Next

    twice

    1. Select No primary key

    2. Select Next

  • A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT

    7

    Select Finish

    Select Close

  • A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT

    8

    Double click the newly created

    table Sheet1 to open

    1. Select the Fields tab

    2. Select the Design View button

  • A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT

    9

    2. All Data Types must be set to Text

    for each field

    1. Set the Field Size to the correct length for each Field

    The field length for each field can be

    found in the appropriate file

    specification on HEIMSHELP.

    3. Click Save

    5. Click Yes

    4. Close this screen not the whole program

    1.

    http://heimshelp.education.gov.au/

  • A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT

    10

    Double click table Sheet1 to

    open it

    Click Text File in the Export

    ribbon tab

  • A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT

    11

    A text file name will be generated. This

    will need to be changed to match the

    HEPCAT naming convention. Please

    refer to the HEPCAT Naming

    Convention document on HEIMSHELP

    to locate your requirements.

    2. Click Browse if you want to save to a

    different location

    1. Click OK

    Text files with the quotes and

    commas will not load into HEIMS

    – therefore select Fixed Width - …

    http://heimshelp.education.gov.au/sites/heimshelp/support/pages/user-guides#nav http://heimshelp.education.gov.au/sites/heimshelp/support/pages/user-guides#nav

  • A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT

    12

    +

    Select Next

    twice

    Select Finish

    NOTE: If you did not previously

    change the text file name you should

    before selecting Finish. Please refer to

    the HEPCAT Naming Convention

    document on HEIMSHELP.

    http://heimshelp.education.gov.au/sites/heimshelp/support/pages/user-guides#nav http://heimshelp.education.gov.au/sites/heimshelp/support/pages/user-guides#nav

  • A guide to converting an Excel spreadsheet to a flat file format for importing into HEPCAT

    13

    The exported file will now be located in the location you chose to export to and ready for loading

    into HEPCAT.

    Select Close

Recommended

View more >