82d Contracting SquadronSheppard Air Force Base

24 August 2009

Sheppard Air Force Base

Members of Team Sheppard

• 82d Training Wing and 80th Flying Training Wing 5,500 Permanent Party 6,500 Students 2,500 Support Personnel (including 1,605

contractors) 11,800 Retirees and Family Members

• Citizens of Wichita Falls & surrounding area

Business Advisors• Our primary role -- advise customers on

business decisions/acquisition strategy • Our focus – effective and efficient use of

resources in support of The Training Center of Choice for Today and Tomorrow– Establish and chair the Multi-Functional Team– Promote Small Business Opportunities – Select Payment Processes– Comply with Statutes and Regulations

Total Dollars Obligated Jun 09 Total FY09

Contract Dollars: $ 1,533,344 $ 83,469,192Govt Purchase Card: $ 1,018,863 $ 8,007,302

$ 2,552,208 $ 91,476,495

Contract Dollars Wichita Falls $ 581,876 $ 7,306,155Rest of Texas $ 202,444 $ 50,258,856Outside Texas $ 749,025 $ 25,904,180 $ 1,533,344 $ 83,469,191

Total Economic Impact

of Contract Dollars on Local Area

Jul Impact $1,219,359

FY09 to Date: $ 58,335,389

Breakdown of Contract Awards (Cumulative)

As of: 30 Jun 09

How We Do Business

• We’re “web based”– Solicitations posted on the world-wide

web at www.fbo.gov– Only award to contractors registered

with Central Contractor Registry - www.ccr.gov

– Invoice electronically on Wide Area Work Flow –https://wawf.eb.mil/

How We Do Business

• We take advantage of SBA assistance– Use Dynamic Small Business Search

http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm, a free service to small business through CCR

– Major source of market research info

• Manage the Government Purchase Card– Primary vehicle for purchases under $3,000 for

commodities, under $2,500 for services and under $2,000 for construction

Contracting Instruments• Contracting Officers can award different types of

contracting documents tailored to the specific acquisition– Requirements Contracts (IDIQ)– Construction Contracts– Service Contracts– Blanket Purchase Agreements– Simplified Acquisition Contracts

• Purchase Orders, Delivery Orders • General Services Administration (GSA) orders

Statutes and Regulations• Statutes and enabling regulations play a

major role in contracting:– Competition/Posting Requirements – Using Small Business Providers– Bona Fide Need Rule– Anti-Deficiency Act– Unauthorized Commitments– Ratification Process– Business Clearances– Required sources of Supplies/Services

Small Business Program• Statutory requirement--provide maximum

practicable opportunities to SB firms– Small Business– Small Disadvantaged Business– Women-Owned Small Business– Veteran-Owned Small Business– Service-Disabled Veteran Owned Business– HUBZone Small Business

Small Business & Sheppard AFB• Small Business (SB) and Sheppard Air Force

Base are a winning combination• Team Sheppard surpassed all five AF assigned

goals for this program in Fiscal Year 2008– the best program in the Command

• Wing leadership involvement in capability briefings and project development …pivotal in our resounding success

• All projects awarded at Sheppard for the American Recovery and Reinvestment Act (Stimulus) were awarded to small businesses

Small Business Program• Small Business (SB) Awards By Category

– A percentage of the total value of all prime contracts shall be awarded to certain business firms in accordance with statutory requirements. There are five distinct goals:

• Small Business (SB), • Small Disadvantaged Business (SDB) • Women-Owned Small Business (WOSB) • Small Businesses located in Historically Underutilized

Business Zones (HUBZone)• Service-Disabled Veteran-Owned Small Business (SDVSB)

– Standard: Published by SAF/SB annually. The targets (percentage of contract awards by category) are based on historical data and input from MAJCOM/field activities. Wing-specific goals are assigned by HQ AETC/A7K.

How We Select Contractors• Competitive price + most favorable terms

(discounts, warranty, delivery)– We award for Best Value, not lowest price

• Good Customer Service– On-time delivery, complete shipments, quality,

prompt response to warranty calls• Strong Past Performance

– Major evaluation factor—equal to or greater importance than price

– Tracked in CPARS and CCASS

Government Purchase Card• Contracting manages the Government

Purchase Card Program– Administer GSA contract to– Train Billing Officials and Cardholders– Inspect Card Holder Annually – ensures

compliance with the program

Contracting Partnership Initiatives• Small Business Outreach

– SBA Retreats for 8(a)s & HUBZones– Focused Outreach Events for Small Businesses – Procurement Assistance Center Events

• Cross Timbers Small Business Conference in Arlington, TX

– MSU Small Business Development Center Events– One-on-One Counseling– Capability Briefings

Give Us A Call

• 82d Contracting Squadron Commander – Maj Kenneth P. Main (940) 676-

2663

• Director of Business Operations/Small Business Director– Mark C. Snyder 676-4138

Future Requirements• Sheppard is currently preparing to solicit

for:– Clinic Support Services– Custodial Services– Exhaust Hood Cleaning– Trainer Maintenance (Through AETC CONS

at Randolph AFB)– Packing and Crating– Furnishing Management Office– 882 TRG Move

Questions