7403 medical library at womans presentation

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  • 1. Medical Library at Womans Site Visit Project Rebecca Kelley, David Laatsch, Cara McHugh, Mac Scarle

2. Medical Library at WomansUSERS 3. Users Main users are physicians and nurses Library is open to all staff members Our visit saw usage from physicians as well as amaintenance staff member, obviously for differingreasons Womans has around 2,500-3,000 staff members Library is not open to patients or family members Can be used by patients or family members uponphysician request 4. Medical Library at WomansSERVICES AND PRODUCTS 5. Print and electronic journals Primarily for doctors, nurses, current patients Subscriptions based on user needs(nursing, reproductive medicine, fertility andinfertility issues, anesthesia andsurgery, pediatrics, and overall womenshealth) Off-site access available only todoctors, nurses Library offers electronic reference 6. Interlibrary loan Member of the National Network of Librariesof Medicine consortia Participates in document delivery andsharing, DOCLINE interlibrary loan, and accessto other scholarly publishing resources NNLM membership saves cost and time of theuser 7. Patient Information Library Ready reference room Will offer brochures, journals, medicalreference books, and a computer terminalequipped with appropriate medical databasesfor users personal research 8. Nursing Reference Center ANA-granted magnet status for nurses Membership grants nurses research andwriting assistance, information discoveryservices 9. Medical Library at WomansSTAFFING 10. Staffing One full time employee, one part timeemployee FTE responsible for: interlibraryloan, collection development, budget, and thedesign of the new library room PTE responsible for: electronic records andbasic filing and organization of the collection Temporary/unpaid volunteer positions 11. Medical Library at WomansFACILITIES 12. Current location Inaccessible location Little parking High-congestion area Needs more spacefor researchers 13. New location Room for Patient Information Library New reading chairs, study tables, book andpamphlet displays, two employee offices Prime location near doctor/nurse offices anddelivery wing Small archive area Ample parking 14. Medical Library at Womans HospitalBUDGETING 15. Budgeting Medical Library is blessed with a goodbudget Size dictates what you can buy Stretches budget to meet the librarys needs Has avoided budget cuts (so far), unlike othermedical libraries Bundles journal subscriptions to save money 16. Budgeting Collection Expense = $110,000 Includes monographs, journals and database subscriptions Interlibrary Loan Expenses = $4,300 $3,000 for ILL purchases ($10-$12 per article) $1,300 for Ariel software (secure transfer of ILL docs) Integrated Library System = $3,400 EOS (Electronic Online Systems) hosts: OPAC and modules for Cataloging, Circulation, & SerialAcquisitions 17. Budgeting Office Supplies Expense = $1,300 Minor Expenses- telephone, repairs & printing Expenses that Hospital pays (doesnt come outof Librarys Operational Budget): Capital budget items: new computers, printers, etc. Electricity, Insurance Salaries & benefits: Mean salary for medical librarians is $60,000 (MLA 2008 Salary Survey) 18. Medical Library at Womans HospitalCOLLECTION DEVELOPMENT 19. Collection Development Collection consistsmostly of medicaljournals: Obstetrics, gynecology, pediatrics (infant) & generalwomens health Reference areas for bothphysicians & nurses Minor collections: Pharmacology, anesthesia,surgery and oncology 20. Collection Development Database subscriptions: CINAHL, nursing database DynaMed, evidence-based clinical reference database Cochrane Collaboration, full text reviews of evidence- based medicine PubMed is great resource from NLM Collection is weeded annually Collection Development Policy overdue forupdate; time constraints 21. Medical Library at Womans HospitalMARKETING 22. Marketing Variety of marketing techniques Printed promotional materials: Bookmarks with Top Health Web Sites Instructions for using databases Monthly emails to physicians; includestable of contents for latest medicaljournals elevator speech about librarysservices; build relationships Host raffle fundraisers for charities 23. Proving Value within Hospital Tries to prove value everyday Goal: to provide answers to all research questions in timely manner Provides annual report to VP & Board: Includes statistics on types of research requests, database usage, interlibrary loans, variety of users Demonstrates librarys value to upper management Lacks return on investment component Example of report on next slide 24. Proving Value within Hospital Womans Hospital Organizational Structure: Library reports to Senior VP of Medical Staff Services (see next slide) Previously under IT, was not a good fit Medical Library is valued by Hospital: No recent budget cuts Providing larger space in new hospital 25. Medical Library at Womans HospitalA DYNAMIC WORKPLACE 26. Typical Days There are no typical daysat the Medical Library Principle responsibility isinformation requests The possibilities for different requests is almost infinite Rapid pace of change andrequests means that staffmust be adaptable andready for challenges One does not scheduleemergencies 27. Room For Improvement State of transition: preparing for new library State of flux leaves many opportunities andissues for new location Most important is new patient library Marketing and staffing are other concerns 28. Problems and Difficulties Budgeting specifically costly journalsubscriptions Staffing Physical space Somewhat helped in new location Many users prefer print Requires smart collection development