Ways toSum

in Excel7Function Tips and Tricks

1Problem

#

How to get a quick Grand Total for Rows and Columns?

Quick Grand Total

1Function

# Quick Grand Total Select number cells and theblank total cells

Double-click the AutoSum button on Excel Ribbon

2Problem

#

How to total specific cells in a range?

Sum Specific Cells

2Function

#

SUM formula: Ctrl + Click to select multiple cells

+ operator shows errors if cells contain text

SUM or +

3Problem

#

What is the current balance?

Show Running Total

3Function

# Running Total Lock starting row with absolute row reference: C$2

Copy down Start row locked, end row increases

4Problem

#

How many Binders were ordered?

Sum Specific Items

4Function

# SUMIF Sums cells based on specific value in each row

Type criterion in formula, or use cell reference

5Problem

#

How many “Pen” items were ordered?

Sum Partial Match

5Function

# SUMIF & * Wildcard “*” used with criterion

“*” = any characters

Type criteria in formula, or use cell reference

6Problem

#

How many cases soldin Pen orders in month 2 or later?

Multiple Criteria

6Function

# SUMIFS Sum based on multiple criteria

Type criteria in formula, or use cell reference

7Problem

#

How many units sold for items in filtered list?

Filtered List

7Function

# SUBTOTAL SUBTOTAL(109, Sums visible

numbers Ignores rows

◦ hidden by filter◦ Or manually hidden

SUBTOTAL(9, Sums visible numbers Ignores rows hidden

by filter only

More Excel Functions Sum Functions 

(get the sample file for this slide show) Count Functions VLOOKUP Function  INDEX / MATCH Functions INDIRECT Function 

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30 Excel Functions Kit