7. tips tricks epc
TRANSCRIPT
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Promineo Cost EPC Tips & Tricks
Stavanger 21.Nov.2013
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Agenda
- Promineo Cost - Tips and Tricks - Q&A
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What is Promineo Cost?
• A tool for cost management with high flexibility and structure in combination
• Full interaction with other project management systems
• Form basis for cost control, reporting and decision making
• Tracking of income, cost, cash flow, contribution and forecast
• Seamless integration with most planning software
• Interface against Purchasing, Finance, Timekeeping and other project management systems
• Reporting and Tracking of Project Portfolios
• Time phasing of Cost- and Income Budget
• Preparation of Invoice to Clients • Handling of Inflation and Currencies • Change Control
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Different approaches
Maintenance and Modification • Frame agreement • Repetitive tasks
Major EPC/EPCI/EPCS • One contract for each project • Built from scratch
Preliminaries
Engineering
Procurement
Fabrication
Installation
Commissioning
ATS
Operators Cost
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Cost Model
Compensation Model
Contribution Model
Cash-flow Model
EPC (Engineering, Procurement and Construction) is large-scale and complex infrastructure projects. The idea for an EPC contract is to be obliged to deliver a complete solution/facility to a company who need only “turn a key to start operating the facility”.
Promineo Cost EPC
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VO`s
Original Contract
VOR`s
PVO`S
Qty/PS Adjustments
Income / Contract Forecast
(Forecast cost for Client)
Current Contract Value
(Committed cost for Client)
EPC Compensation Parameters
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Tips & Tricks (.. Success factors ..)
• Workprocess • Structures • Reporting • Future & improvements • Navigation • Filtering
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Workprocess
• Who does what ?
• When ?
• How ?
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Who does what?
• Identify responsibilities
– In organisation
– In systems
• Define work processes
– Project Internal
– Company Internal
– Client External
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When?
Cutoff
Accruals
Analyze forecast
Ready for reporting
Monthly Reports
Add new/additional Scope of Work
Schedule updated
Add variations
Sun Mon Tue Wed Thu Fri
Run reports
Actual mhrs/cost received
Ready for analysis/
forecasting
Verify ERP data
Establish timeline for internal and external milestones and deliveries.
Weekly Reports
Client Invoice
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How?
• Use check-lists combined with user guides
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Structures
• With structures in combination, Promineo Cost gives you a good view of Cost, Revenue and Margin in different levels and parts of project scope.
• Use your structures together with other systems integrated to Promineo.
• Accounting (SAP, Agresso..) • Planning (Safran, Prima Vera..) • Procurement (SAP, MIPS ..) • Management Reporting • Other
• Establish a structure breakdown to meet the requirements for reporting:
• To project organization • Company internal reporting • Client invoicing and reporting
Level 4Level 4 Level 4Level 4
Level 1
Level 2 Level 2 Level 2
Level 3 Level 3
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Typical structures in Promineo - WBS (Work Breakdown Structures)
- Project Phases - Sub.Projects - Disicplines - Areas - Modules - Platforms - Operations
- Obs (Organisation Breakdown Structures) - Location - Responsible personnel - Responsible contractors - Company organisation levels
- Cbs (Client Breakdown Structure) - Reflecting the client contract WBS
- C Others (Other structures) - Compensation methods - Cost/Compesation types
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WBS – Work Breakdown Structure
Total Contract
Preliminaries Procurement Engineering Others.....
Process
Struct.Steel
Piping
Electro
Others..
Level 1
Level 2
Level 3
Example of WBS breakdown.
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Cost centers Compensation centers
Breakdown and model according to Contract Compensation Format
…
Mhrs
…
Proc
…
…
Qty’s
…
Equip
…
…
…
…
Profit
…
LS
…
…
Markup
…
…
Mhrs
…
Model for creating Invoice back-up
Breaking a project into mini-models
All Costcenters and Compcenters are beeing linked to all the neccessary structures to complete all reporting requirements.
Define costtypes for each Cost and compensation centers
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Reporting
• Report examples
• Report Launcher 2.0
• Interactive reporting using Proteus
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Reporting examples • Mangement report, Cost Status and Rate KPI • Changes to prior revisions/baselines (Cost/Comp/Margin) • MPP Mhrs , Planned vs Actual
NB! Total understanding of what the values in the reports represent and knowledge of the process to get to the result in the report is very important. This is something that is
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Mangement report, Cost Status and Rate KPI
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Changes to prior revisions/baselines (Cost/Comp/Margin)
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MPP Mhrs , Planned vs Actual
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Helicopter view • Big figures
• Is the total values OK, thousands / millions / billions ? • How is the average forecast rates/actual rates on:
• Personnel • Operations • Modules • Equipments
• Late changes
• Did you expect approx. 10 MUSD increase ? • Does this feel reasonable ?
• Look at Management reports • Look at Project status forms
• Client Invoice and Reporting
• Check check .. • Important to build up a confidence relationship to client. • Quaility in deliveries makes the day by day easier
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Report Launcher 2.0
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Report Launcher 2.0 When launching a
report a dialog box will
appear asking for
neccessary input from
user
User is asked to select a discipline
Pop-up button brings up a
search box to easier picke the
right one
This search box provides the user
with advanced search for filter values, and the user can select
several disciplines
Tick-off to include table on the bottom of
report User is asked to
set a time-windows of this graphical report
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• New features (these functions are available by designing
reports in the new report designer).
• Be creative and design new good reports
• Select what to include in the reports
Report Launcher 2.0
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Report Launcher 2.0 • Select Grouping level for the report
• Save the grouping you have selected as a Private(Public) filter
• Reduce number of reports
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Interactive reporting using Proteus
Examples of use of Proteus:
• Cost and Compensation • Cost and Manhours (See slide) • Dashboards (See slide)
• Compare data from different systems • Planning data vs. Promineo MPP (See slide) • Accounting system vs. Promineo Actual Cost • Committments in Procurement systems vs. Promineo Cost date
(Budget/Committments) • KPI (Key Perfomance Indicator) • Gantt Compare dates
• Project and Company to define Repositories and Workspaces
• Repositories contains different Workspaces
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Histogram Cost and Compensation from Promineo Cost
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Drilldown dashboard example Cost and Compensation from Promineo Cost
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Promineo Cost data in Gridgantt
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Planning data vs. Promineo MPP
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Future & improvements
• Removed “Session timeout”
• Interface configurator
• Running reports directly from the screen application
• MPP 2.0
• Dynamic codes and structure
• Split position
• 1 posistion -> 1 line (multiple input)
• Windows appplication for superusers
• Technology
• Dynamic user interface
• Copy/paste from Excel
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Future & improvements
• Running reports directly from the application screen
• Customer can define which report to be available from
the screens
• Based on selected screen, the filter is pre-defined
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Future & improvements Interface configurator
Be able to import excel spread sheets.
Examples:
- Existsing MPP projects
- Subcontractors cost/progress/actual
- Actual Cost data from ERP system
- BID Excel spreadsheet import
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Navigation - find relevant data
• Menu • Userdefined menus • Define good menus so the people have access to relevant
information through menues/treenodes.
• Navigation in forms • Select fields and filter on values to navigate to the relevant items • Sorting Ascending/Descending on selected field • Sorting Ascending/Descending on columns in multiinput(tables)
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Filtering
When mastering filter-functionality you will • Get quicker
access to relevant data
• Be able to combine and/or compare relevant information
• Summarize partial sets of records
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Questions and Answers
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www.promineo.no