7 steps for sustainable adoption (sharepoint- and project server-based pmis)
DESCRIPTION
Learn how to keep projects and project teams on task to reap lasting benefits from your PMIS investment.TRANSCRIPT
7 steps to Sustainable Adoption
SP & PS based (PMIS)
Mike Taylor, PMPFounder and CEO
2
Why won’t this one fit?
Mike Taylor, PMP• 26 years Business & IT
solutions
• Founded two companies
• Passionate about human capacity to do great things
t: http://twitter.com/iecmike
w: http://innovative-e.com
Problem Space
We all know: Most Projects Fail
5
~75% don’t meet key objectives first time Scope, Time, Budget ROI
It’s bad for everyone System users Management You
Really bad if the project is implementing a PMIS!
Timeless Issues
6
Ill defined and/or incomplete requirements
System breakage and/or bad user experience
Lack of user buy-in/adoption Training? Support? VALUE?
7
Project Management
Intranet/Extranet Yammer Ready
Microsoft Project Server and SharePoint 2013
Future LOB Integration
SharePoint a modern Business Platform
SharePoint Complexities
8
The platforms have embedded capabilities that evolved over years
Most don’t understand vast array of capabilities & how to best utilize
Organizations have their unique and often somewhat ad hoc processes
Pre-conceived notions applied
Over customization in many SharePoint implementations raising complexity & cost and
lowering sustainability
Traditional Approaches not Working
9
Works against platform
Overly Ambitious
Incomplete/Ad Hoc Processes
Users lose interest
Technology Focused
I’ve seen the enemy and it’s me…
10
Adoption 1st, Value will follow
Sustainability Top Priority
12
If these solutions are used – they WILL deliver value. It’s self-evident.
In most cases, it is a waste of valuable resources (time and money) trying to fully justify solutions up front.
Sustainable Adoption
13
Drive Excitement Facilitate Change Empower and Assist
Identify Needs
Implement Grow
Prioritize
Iterative approach – it’s truly a Journey!
7 Steps to Sustainable Adoption
1. Rapid Results
Get something that works – fast!
• Address a limited set of pain points.
• Prioritized by what can be ADOPTED, not necessarily top value or relative pain to the enterprise.
2. Use it – As is
Adjustment period
• No customizations or changes
• Fosters understanding of how platform works
• Avoids ‘chasing your tail’ requirements that waste time & money
3. Improve Usability
Tweak through minor iterations
• Processes
• Reporting
• Adoption support – i.e. learnings, videos, etc.
4. Onboard
Open up access to system
• New users in initial groups
• New groups, departments, etc.
.
20
Making Things Simple Is Not Simple
5. Enable Advanced Capabilities
Layer in advanced features addressing
• More dimensions of project management & collaboration
• Specific business pain points
6. Integrate & Automate
Better accuracy & robust capabilities
• Data integration with out LOB systems
• Custom automation of advanced processes
It’s All About Business Value
23
Expedite Innovation
Facilitate Engagement
Financial Gains
$
7. Surface Successes & Value Realization Gain ongoing support and investment
• Begin with informal reporting of successes
• Create formal reporting structures for surfacing value realization
• Use business value metrics such as ROI,CSI, etc. wherever possible
A Quick Example – Hawai’i OIMT PMIS Alanui
Project Challenges
• Core PM practices and processes are incomplete and/or undefined
• While pockets of expertise exists, organizational project management maturity is low
• Speed, agility, and scalability are critical
Solution Approach:Project Management on Your Terms™ • Rapid integration
• Phased approach balancing technology, process maturity, and personnel
• Application Maintenance & Organizational Adoption (AMOA)
Executive Dashboards
Program Status
Program Detail
Project Status
Recap Laser Focus on Adoption 7 steps:
1. Rapid Results
2. Us It – as is!
3. Improve Usability
4. Onboard
5. Enable Advanced Capabilities
6. Integrate & Automate
7. Surface Successes & Value Realization
Q & A
Thank You!