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  • 7 - B eng.pdf · The electronic services on Dubai Courts website can also be useful. For more information call: +971 4 3030800 / +971 4 3347777 Declaration Fees Attestation of signatures
7 - B The Notary Public The Notary Public is a general job title extrapolated from our forbearing Shari’ah from the Quranic Verse 282 of Surah Al Baqarah “ . . . Let a scribe write it down in justice between you . . .” which is translated into the UAE law number (22) for the year (1991) regarding the Notary Public and its amendments. Functions of the Notary Public in Dubai: 1 Notarizing signatures on contracts and instruments; 2 Affirming dates of private instruments; 3 Attesting of marriage documents issued by authorized churches in Dubai; 4 Attesting signatures on the wills of non-Muslims, according to the condition stipulated by the Notary Public Law No. 22/1991 and its amendments. General requirements for all types of attestation: 1 Contracts, instruments and documents must be typed in Arabic; 2 Related persons or their agents or representatives must be present; 3 Original and a copy of UAE identity card must be presented for na- tionals and residents. Original and a copy of proof of identity for non- residents must be presented; Additional requirements for the following types of attestations: First: Articles of Incorporation: • Initial approval by the authority regulating the relevant activity. Second: Sale contracts and their annexes: • Initial approval for selling and the amendment annexes from the rel- evant authority if the sale requires approval. • Originals and copies of the license and a list of partners, if the sale involves the sale of a commercial shop or license. • Originals and copies of Articles of Incorporation and original annexes, if the sale involves selling company shares. Third: Attestation of minutes of meeting for companies • Originals and copies of partnership contract and a list of partners. Fourth: Powers of Attorney: • Personal Power of Attorney: - Originals and copies of the documents indicating capacity. • Commercial Power of Attorney: - Originals and copies of the license and a list of partners; and - Originals and copies of the Articles of Incorporation and original annexes, if any. • Inheritance Power of Attorney: Originals and copies of limitation of succession. If there are minors or legally incompetent individuals, present their pass- port copies and approval of the relevant authority. If the minor has reached the age of maturity/age of discretion, present a copy of the Proof of Full age application. Fifth: Judicial notice / warnings: A letter by a notifier to another person either to inform about or to warm them. If the letter is meant to inform the person of a matter, then it is considered a notice; but if the letter is intended to warm them of a behavior or stopping a behavior which makes them legally liable, it is considered a warning. For ex- ample, warning to evacuate residence or terminate partnership agreements or delivery of funds owed and so on. • Requirements: - Provide the address of the notified/ warned. - Presence of the notifier in person or their representative. Sixth: Request a true copy of an attested contract or document at the Notary Public • Requirements: - Copy of the application signed by one of the parties. - Presence of the applicant or their representative to receive the at- tested copy. Seventh: Declarations • Originals and a copy of Personal Identification documents. Eighth: Marriage contracts issued from authorized churches in Dubai • Two original copies of the Marriage document. • Provide passport copies of the husband and wife. • Legally approved translation of the contract. Ninth: Attesting wills of Non-Muslims • Originals of documents proving testator’s ownership of willed assets. • Attestation documents proving testator’s ownership of willed assets, if issued from outside the country. • Arabic Translation of documents proving testator’s ownership of willed assets by a certified legal translator. Tenth: Affirming dates of private instruments • Application of affirming a date in Arabic. • Original and copy(s) of the private instrument. Eleventh: Attesting translation • Presence of the translator. • Produce translation license issued from the Ministry of Justice and a copy of it. • Arabic translation of the original foreign document attested by the Ministry of Foreign Affairs in the country. General notes: • Print all documents in Arabic or Arabic and a foreign language. • If the documents are printed in Arabic and a foreign language, all pages of all the copies of the document must be stamped with the stamp of a certified translator. • Presence of all parties involved in the transaction at the time of attesta- tion. • Provide originals of documents that established the identification of the person present and their capacity to sign the document and copies of doc- uments to be reserved as a justification of attestation. • Provide copy of passport or identity card for all transactions. • Make at least three copies of each contract or documents. • All documents submitted as justification of attestation that are issued from outside the country should be in Arabic and must be approved by the Ministry of Foreign Affairs. If the documents are in a foreign lan- guage, they must be approved by the Ministry of Foreign Affairs and then translated into Arabic and approving the translation by a legal transla- tor. • Electronic Services for the Notary Public are available through Dubai Courts portal on the website (www.dc.gov.ae). All clients can make use of the registration service requests, attachment of documents, and pay- ment of fees electronically. After receiving the notification of acceptance of the transaction, the customer can make an appointment with the Notary Public branch electronically and go to the branch office with the original documents to complete the attestation. Branches and service times: Main Branch: Dubai Courts building in Bur Dubai located next to Al Maktoum Bridge facing Rashid Hospital. Phone: +971 4 3347777 Service times: From 8.00 am to 13.00 pm Department of Economic Development Branch: Department of Economic Development building in Deira. Phone: +971 4 4455067 Service times: From 8.00 am to 13.00 pm Tawar Branch: Tawar Centre in Tawar area. Phone: +971 4 4020209 Service times: From 8.00 am to 8.00 pm Barsha Branch: Branch building Traffic Control Management. Phone: +971 4 020333 Service times: From 8.00 am to 8.00 pm The electronic services on Dubai Courts website can also be useful. For more information call: +971 4 3030800 / +971 4 3347777 General notes: Declaration Fees 1 Attestation of signatures on a docu- ment whose value does not exceed AED 100,000. AED 300 for the signature of each of the parties 2 Attestation of signatures on a docu- ment whose value does not exceed AED 100,000. of the document value 0.5% with a minimum value of AED 15,000 3 Attestation of signatures on a docu- ment of an undetermined value. AED 200 for the signature of each of the parties 4 Attestation on General or Personal Powers of Attorney. AED 100 for the signature of each of the parties of the PoA 5 Affirmation of the date on a document. AED 200 6 Attestation of the translator’s signa- ture on a document. AED 50 for every page of the original document 7 Attestation of Judicial Warnings. AED 200 8 Attestation of wills of Non-Muslims. AED 2000 9 Providing executive format to a docu- ment. AED 500 10 Authentication at the General Notary Public. AED 300 for every page of the document 11 Requesting an original copy of a document. AED 5 for every page of the document 12 Requesting an additional copy of a document. AED 5 for every page of the document 13 Postponing the completion of the transaction after registration on the request of the parties involved. AED 500 14 Providing a certificate based on the records or files of the Notary Public. AED 300 15 Entering transaction information elec- tronically by the Notary Public. AED 100 for the signature of each of the parties 16 Transferring the Notary Public outside their work premises to perform a transaction. AED 100 if the person con- cerned is unable to move, is elderly, or a woman in mourn- .ing of her husband .AED 1000 for any other person THE NOTARY PUBLIC 7 - B 2014 THE NOTARY PUBLIC

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Page 1: 7 - B eng.pdf · The electronic services on Dubai Courts website can also be useful. For more information call: +971 4 3030800 / +971 4 3347777 Declaration Fees Attestation of signatures

7 - BThe Notary PublicTheNotaryPublic isageneral job titleextrapolated fromour forbearingShari’ahfromtheQuranicVerse282ofSurahAlBaqarah“...Letascribewriteitdowninjusticebetweenyou...”whichistranslatedintotheUAElaw number (22) for the year (1991) regarding the Notary Public and itsamendments.

Functions of the Notary Public in Dubai:1 Notarizingsignaturesoncontractsandinstruments;2 Affirmingdatesofprivateinstruments;3 Attesting of marriage documents issued by authorized churches in

Dubai;4 Attesting signatures on the wills of non-Muslims, according to the

condition stipulated by the Notary Public Law No. 22/1991 and itsamendments.

General requirements for all types of attestation:1 Contracts,instrumentsanddocumentsmustbetypedinArabic;2 Relatedpersonsortheiragentsorrepresentativesmustbepresent;3 OriginalandacopyofUAE identitycardmustbepresentedforna-

tionalsandresidents.Originalandacopyofproofofidentityfornon-residentsmustbepresented;

Additional requirements for the following types of attestations:First: Articles of Incorporation:• Initialapprovalbytheauthorityregulatingtherelevantactivity.

Second: Sale contracts and their annexes:• Initialapprovalforsellingandtheamendmentannexesfromtherel-

evantauthorityifthesalerequiresapproval.• Originalsandcopiesofthelicenseandalistofpartners,ifthesale

involvesthesaleofacommercialshoporlicense.• OriginalsandcopiesofArticlesofIncorporationandoriginalannexes,

ifthesaleinvolvessellingcompanyshares.Third: Attestation of minutes of meeting for companies• Originalsandcopiesofpartnershipcontractandalistofpartners.

Fourth: Powers of Attorney:• PersonalPowerofAttorney:

- Originalsandcopiesofthedocumentsindicatingcapacity.• CommercialPowerofAttorney:

- Originalsandcopiesofthelicenseandalistofpartners;and- OriginalsandcopiesoftheArticlesofIncorporationandoriginal

annexes,ifany.• InheritancePowerofAttorney:

Originalsandcopiesoflimitationofsuccession.Ifthereareminorsorlegallyincompetentindividuals,presenttheirpass-portcopiesandapprovaloftherelevantauthority.Iftheminorhasreachedtheageofmaturity/ageofdiscretion,presentacopyoftheProofofFullageapplication.

Fifth: Judicial notice / warnings:Aletterbyanotifiertoanotherpersoneithertoinformaboutortowarmthem.Iftheletterismeanttoinformthepersonofamatter,thenitisconsideredanotice;butiftheletterisintendedtowarmthemofabehaviororstoppingabehaviorwhichmakesthemlegallyliable,itisconsideredawarning.Forex-ample,warningtoevacuateresidenceorterminatepartnershipagreementsordeliveryoffundsowedandsoon.• Requirements:

- Providetheaddressofthenotified/warned.- Presenceofthenotifierinpersonortheirrepresentative.

Sixth: Request a true copy of an attested contract or document at the Notary Public• Requirements:

- Copyoftheapplicationsignedbyoneoftheparties.- Presenceoftheapplicantortheirrepresentativetoreceivetheat-

testedcopy.Seventh: Declarations• OriginalsandacopyofPersonalIdentificationdocuments.

Eighth: Marriage contracts issued from authorized churches in Dubai• TwooriginalcopiesoftheMarriagedocument.• Providepassportcopiesofthehusbandandwife.• Legallyapprovedtranslationofthecontract.

Ninth: Attesting wills of Non-Muslims• Originalsofdocumentsprovingtestator’sownershipofwilledassets.• Attestationdocumentsprovingtestator’sownershipofwilledassets, if

issuedfromoutsidethecountry.• ArabicTranslationofdocumentsprovingtestator’sownershipofwilled

assetsbyacertifiedlegaltranslator.

Tenth: Affirming dates of private instruments• ApplicationofaffirmingadateinArabic.• Originalandcopy(s)oftheprivateinstrument.

Eleventh: Attesting translation• Presenceofthetranslator.• ProducetranslationlicenseissuedfromtheMinistryofJusticeandacopy

ofit.• ArabictranslationoftheoriginalforeigndocumentattestedbytheMinistry

ofForeignAffairsinthecountry.

General notes:• PrintalldocumentsinArabicorArabicandaforeignlanguage.• IfthedocumentsareprintedinArabicandaforeignlanguage,allpages

ofall thecopiesof thedocumentmustbestampedwith thestampofacertifiedtranslator.

• Presenceofallpartiesinvolvedinthetransactionatthetimeofattesta-tion.

• Provideoriginalsofdocuments thatestablished the identificationof thepersonpresentandtheircapacitytosignthedocumentandcopiesofdoc-umentstobereservedasajustificationofattestation.

• Providecopyofpassportoridentitycardforalltransactions.• Makeatleastthreecopiesofeachcontractordocuments.• Alldocumentssubmittedasjustificationofattestationthatareissued

fromoutsidethecountryshouldbeinArabicandmustbeapprovedbytheMinistryofForeignAffairs. If thedocumentsare ina foreign lan-guage,theymustbeapprovedbytheMinistryofForeignAffairsandthentranslatedintoArabicandapprovingthetranslationbyalegaltransla-tor.

• Electronic Services for the Notary Public are available through DubaiCourtsportalon thewebsite (www.dc.gov.ae).All clientscanmakeuseoftheregistrationservicerequests,attachmentofdocuments,andpay-mentoffeeselectronically.Afterreceivingthenotificationofacceptanceofthetransaction,thecustomercanmakeanappointmentwiththeNotaryPublicbranchelectronicallyandgotothebranchofficewiththeoriginaldocumentstocompletetheattestation.

Branches and service times:Main Branch: DubaiCourtsbuildinginBurDubailocatednexttoAlMaktoumBridgefacingRashidHospital.Phone: +97143347777Service times: From8.00amto13.00pm

Department of Economic Development Branch: DepartmentofEconomicDevelopmentbuildinginDeira.Phone: +97144455067Service times: From8.00amto13.00pm

Tawar Branch: TawarCentreinTawararea.Phone: +97144020209Service times: From8.00amto8.00pmBarsha Branch: BranchbuildingTrafficControlManagement.Phone: +9714020333Service times: From8.00amto8.00pmThe electronic services on Dubai Courts website can also be useful.For more information call: +971 4 3030800 / +971 4 3347777

General notes:Declaration Fees

1Attestationofsignaturesonadocu-mentwhosevaluedoesnotexceedAED100,000.

AED300forthesignatureofeachoftheparties

2Attestationofsignaturesonadocu-mentwhosevaluedoesnotexceedAED100,000.

ofthedocumentvalue0.5%withaminimumvalueofAED15,000

3 Attestationofsignaturesonadocu-mentofanundeterminedvalue.

AED200forthesignatureofeachoftheparties

4 AttestationonGeneralorPersonalPowersofAttorney.

AED100forthesignatureofeachofthepartiesofthePoA

5 Affirmationofthedateonadocument. AED200

6 Attestationofthetranslator’ssigna-tureonadocument.

AED50foreverypageoftheoriginaldocument

7 AttestationofJudicialWarnings. AED200

8 AttestationofwillsofNon-Muslims. AED2000

9 Providingexecutiveformattoadocu-ment. AED500

10 AuthenticationattheGeneralNotaryPublic.

AED300foreverypageofthedocument

11 Requestinganoriginalcopyofadocument.

AED5foreverypageofthedocument

12 Requestinganadditionalcopyofadocument.

AED5foreverypageofthedocument

13Postponingthecompletionofthetransactionafterregistrationontherequestofthepartiesinvolved.

AED500

14 ProvidingacertificatebasedontherecordsorfilesoftheNotaryPublic. AED300

15 Enteringtransactioninformationelec-tronicallybytheNotaryPublic.

AED100forthesignatureofeachoftheparties

16TransferringtheNotaryPublicoutsidetheirworkpremisestoperformatransaction.

AED100ifthepersoncon-cernedisunabletomove,iselderly,orawomaninmourn-.ingofherhusband

.AED1000foranyotherperson

THE NOTARY PUBLIC

7 - B

2014THE NOTARY PUBLIC

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