64872section vi- technical specifications

8/12/2019 64872Section VI- Technical Specifications

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Item Specification

Statement

of

Compliance

Bidder’s

Proposal

II. Objective of

the Terms of

Reference

2.1 To provide a background information regarding the

preparation and submission of the proposed project to the

Designer-Builder;

2.2 To provide a background information regarding the proposed

project which should be handled in the shortest possible

time, at the lowest possible cost and at an acceptable quality

and performance to the Designer-Builder;

2.3 To outline the “Work” of the Designer -Builder that

has to be performed under the terms of its contract

with the Bureau of Internal Revenue, Revenue Region

No. 7, Quezon City.

2.4 To provide penalties in case of breach of the Designer-Builder’s obligations.

III. Role of the

Designer -

Builder

3.1 The Designer-Builder, for which this TOR applies, shall

provide technical services in preparation of the detailed

engineering design for the proposed two storey building

within the viable cost range and established design level.

In this regard, the Designer-Builder or the key personnel to be

assigned must have professional experience compatible with the

undertaking.

3.2. The Designer-Builder shall also implement the constructionactivities to complete the project in accordance with the

approved construction drawings and specifications and the

scope of work as specified in the contract.

3.3 The Designer-Builder shall complete the services or “Work”

within One Hundred ( 100 ) calendar days from receipt of

Notice to Proceed scheduled as follows:

3.3.1 Detailed Design Phase including review and approval

by Design and Build Committee (DBC) should becompleted within thirty (30) calendar days from

receipt of Notice to Proceed which shall include the

following:

Architectural Design

Floor Layout

Civil Design

Structural Design

Electrical Design

Sanitary/Plumbing Design Hydrological and Hydraulic Studies

Mechanical Design

Computer Network Cabling Design



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Fire Detection and Protection Provisions

Communication box for telephone lines

Detailed list of materials including finishing

materials

Other Supplementary Plans

3.3.2 Construction Phase should be completed within Ninety (90) calendar days from submission of the

approved design as enumerated under Section 3.3.1.

IV. Extent of

the Project

4.1 The project consists of providing design-build services

to the Bureau of Internal Revenue, Revenue Region

No.7, Quezon City located at Quezon Ave. cor. Scout

Santiago St., Quezon City. The Designer-Builder shall

provide the detailed plans, technical knowledge,

supply and installation, equipment, labor, tools,

instruments, and construction of the Architectural,

Structural, Electrical, Sanitary, Mechanical worksrelated to the project.

V. General

Conditions

5.1 The Designer- Builder shall supply labor, materials andequipment, necessary for the Design and Build of thetwo storey building for the Taxpayer Service Section ofBIR, RDO 39 – South Quezon City, RR 7, Quezon City

5.2 Project Process

The Administrative Division in coordination with Engineersfrom the National Office, DBC and the project proponent

shall ensure the implementation and completion of design

development and construction.

The Designer-Builder shall provide all materials, labor,

equipment, tools, instruments needed or necessary to

complete the “Work”:

Development of Theme Concept and Preliminary

Scheme, Design of Building and its visual design.

Detailed Architectural and Engineering Design of the

approved Building Plan, which necessarily includes

the following:

Floor Layout

Civil Design

Structural Design

Electrical Design

Sanitary/Plumbing Design

Hydrological and Hydraulic Studies Mechanical Design

Computer Network Cabling Design

Fire Prevention and Protection Provisions



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Communication box for telephone lines

Construction of the proposed Bldg. & its required

Infrastructures & Appurtenances.

5.3 The Work to be done shall consist of the design and

construction, complete in all details, of all works and

materials incidental to the Work.

5.4 All work shall be done in accordance with the governing

Rules and Regulations.

5.5 The construction shall be finished with first class

workmanship to the satisfaction of the DBC.

5.6 The Designer-Builder shall comply with pertinent

regulations and shall adopt safety measures, such as but not

limited to: enclosures, shieldings, coverings, warning

devices, off limits signs, etc.

5.7 The quality of materials to be furnished or work to be done

shall be done in accordance with the approved and

accepted parameters (“Annex A”). However, if specified

materials are not locally available, the Designer-Builder

shall immediately propose acceptable alternatives in

writing to the DBC. Within three (3) working days from

receipt of the same, the DBC shall approve or deny the

same.

5.8 The Designer-Builder, before commencing work, shallexamine the proposed location of the project and all

adjoining areas on which this work is in any way

dependent for perfect workmanship according to the intent

of these specifications. The Designer-Builder shall report

to the DBC any conditions which will prevent the

Designer-Builder from performing the work according to

requirements. A waiver of responsibility for defective

work will not be considered unless notice has been filed at

the time the Designer-Builder submitted its proposal.

It is the intention of these Specifications to call forfurnished work to be tested and ready for operation.

Whenever the word “provide” is used, it shall mean

“furnish and install, complete and ready for use”. Minor

details not usually shown or specified, but necessary for

the proper and efficient installation shall be included in the

work, the same as if herein specified or shown.

5.9 All permits and corresponding fees as may be assessed

by the local government units/regulating agencies

shall be on the account of the Designer- Builder.



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VI. Design and

Build Activities

6.1 WORK / OPERATION PLAN

The CONTRACTOR shall submit the project work plan /

PERT-CPM consisting of the specific work activities within

seven (7) working days from receipt of Notice to Proceed.

6.2 DESIGN PHASE:

The activities of the Designer-Builder for the detailed design

phase would include but will not be limited to the

following:

6.2.1 PREPARATION OF THE DESIGN

The Designer-Builder shall prepare the design based

on the approved parameter “Annex A”, and

conceptual design and performance specifications

“Annex B” by the DBC.

6.2.2 ARCHITECTURAL/STRUCTURAL EVALUATION AND DESIGN

The design and construction works shall conform to

the requirements of the National Building Code,

Philippine Electrical Code, Code of Professional

Practice and other related pertinent practices, codes in

the Philippines as well as the local rules, regulations

and ordinances of the Quezon City Government and

must be acceptable to the DBC.

6.2.3 HYDROLOGICAL AND HYDRAULIC STUDIES

Carry out a hydrological study for all drainage structures

either existing or proposed with careful analysis of all

available data, including rainfall and flood records,

supplemented with details and flood inspection.

Catchments areas will be determined from available

maps and field investigations. All springs and possible

water sources shall be investigated. Pavement

elevations, drainage, channel should be designed

adequately to prevent flooding and erosion.

6.2.4 QUANTITIES

Compute all construction material quantities of the

two (2) storey building for TSS of RDO No. 39, South

Quezon City and prepare Bill of Quantities in the

manner and form specified by the DBC of this project.



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VII. Construction

Phase

The activities of the Designer-Builder for the construction phase

would include but will not be limited to the following:

7.1 Designate one (1) Project Manager who shall work full

time during the construction period/duration of the

contract. He shall be in charge of the construction work

and is expected to perform the following:

7.1.1 Schedule, oversee and monitor the day to

day construction works.

7.1.2 Coordinate, address and resolve all concern/s of

nearby buildings and structures relative to the

construction and related services as required by

LGU and regulating agencies.

7.13 Conduct a project status meeting every Friday with

the DBC during which a progress report on allactivities for the week will be submitted.

7.2 PROJECT IMPLEMENTATION/CONSTRUCTION

7.2.1 The Designer-Builder shall carry out and complete

all items of work in accordance with the approved

plans and specifications.

7.2.2 ENGINEERING SUPPORT SERVICES

The Designer-Builder shall prepare the revisedmajor modifications/changes in design after the

approval of the proponent during the construction

implementation, if any.

7.2.3 PROGRESS REPORTS

The Designer-Builder shall prepare weekly and monthly

accomplishment reports supported with progress

photographs and S-Curves to monitor actual progress

status reports to be used as basis for progress billing to be

submitted to the Administrative Division of RR7-QC.

7.2.4 TURN-OVER OF THE COMPLETED PROJECT

The Designer-Builder shall deliver the completed

building accompanied with the requisite Occupancy

Permit within ninety (90) calendar days from receipt of



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the approved design to BIR RR 7 for inspection and

approval. BIR, RR7, shall signify its approval or

exceptions to the project within ten (10) calendar days

from the delivery of the completed project. It is only

upon acceptance of BIR RR7, can there be turn-over of

the completed project.

The Designer-Builder shall within three (3) calendar days

address the exceptions noted by BIR RR7, if any. Unless

these exceptions are addressed by the Designer-Builder

and accepted by BIR RR7, no acceptance of the project

shall be issued and consequently, it is as if no turn-over

of a completed project has occurred.

VIII. Post

ConstructionDocumentation

8.1 The Designer-Builder shall submit the following

project documentations within fifteen (15) calendardays from the completion and acceptance of theproject.

8.1.1 As-built Plans duly signed and sealed bythe concerned engineer with his/her validregistration/professional license number,date of registration and current PTRNumber affixed/stamped on everypage/sheet of the document of thefollowing:

Architectural

Floor Layout

Civil Design / Structural

Electrical

Sanitary/Plumbing

Mechanical

Fire Protection

Other related Plans

8.1.2 All Plans and Documents shall be delivered

in sets as follows:

8.1.2.1 One (1) set Original Copies, scaled 1:100

meters prepared in Auto CAD 2000

Format, printed/plotted in Mylar Sepia

original copies

8.1.2.2 Five (5) sets Blue prints copies for each

plan

8.1.2.3 Two (2) sets Soft Copies in CD-ROM

format

8.1.3 Certificate of Occupancy (Building)



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8.1.4 Other documents processed and issued in favor of the

BIR during the construction periods (i.e. Inspection

Reports, Building / Mechanical / Electrical Permits,

Fire Safety Reports, Clearances, and related

documents other than stated in Sections 3.3.1 and

5.10

IX. Provisions forStorage &

Material

Handling

9.1 The Contractor shall store his materials, equipmentand tools in one place of the building. The area shallbe coordinated with the Chief, Administrative Division.It shall be kept neat and clean at all times. Anydamage thereto or to the surrounding area arising fromany accident, paint spills, etc. shall be repaired and/orrestored to its original condition. Likewise, extra careshall be taken in the storage of hazardous chemicals(paints, thinners, lacquers, oils, solvents, etc.) in orderto avoid accident, explosion and/or fires. Oily rags,solvent-soaked foams, paint brushes and rollers shall

be kept in metal containers tightly sealed and shall becleaned and/or removed from the job site at the end ofevery working day.

9.2 Provisions for securing and safekeeping of storedmaterials, tools and equipment during theconstruction project shall be for the account of theDesigner-Builder.

X. Clearing of

Site

The Designer-Builder shall clean the whole area by removing

debris, discards, paint spots, excesses and spillage and shall

leave the entire premises free from rubbish caused by their workto the satisfaction of the BIR RR 7 at no extra cost.

XI. Service Level

Agreement

The Bureau of Internal Revenue shall maintain a Service Level

Agreement (SLA) with the Designer-Builder, with provision for

liquidated damages for non-compliance.

COMPONENTS DESCRIPTION

a. Project

Work plan

Submission of the

detailed work plan for theentire project within seven(7) working days fromreceipt of the Notice to

Proceed per Section 6.1.

One half of one

percent ( .5 of1%) of the

contract price

for every day of

delay.

b. DesignPhase

Submission of the Design

and other documents required

under Section 3.3.1 within

thirty (30) calendar days

from receipt of Notice to

Proceed.

One half of one

percent (.5 of

1%) of the total

contract price

for every day of

delay.



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e. The Designer – Builder's personnel shall take all necessary

precautions for the safety of all persons and properties at or

near their area of work and shall comply with all the standard

and established safety regulations, rules and practices.

f. The Designer – Builder shall coordinate with any authorized/ or designated BIR personnel in the performance of their jobs.

g. The Designer – Builder shall be liable for loss, damage, or

injury as may be due directly through the fault or negligence

of its personnel. It shall assume responsibility thereof and the

BIR shall be specifically released from any responsibility arising therefrom.

h. The Designer – Builder shall neither assign, transfer, pledge,

nor subcontract any part or interest therein; however, sub-

contracting may be allowed provided that the main contractorshall be responsible for the full compliance of all applicable

provision of the TOR by the sub-contractor.

XIII. Terms of

Payment

13.1 The Designer-Builder, upon request, may be provided an

advance payment in an amount equivalent to fifteen percent

(15%) of the total contract price, net of VAT and applicable

withholding taxes, upon the submission of performance bond in

the form of cash or irrevocable standby Letter of Credit issued by

reputable commercial bank or Surety Bond issued by a bonding

company duly certified by the Insurance Commission to be ofgood standing

13.2Advance Payment shall be repaid by the Designer -Builder

thru deduction by BIR, RR7 of fifteen percent (15%) from the

Designer-Builder’s periodic progress billing.

13.3 The Designer – Builder shall collect payment

on progress billings based on the percentage of work

accomplished, within a reasonable time from submissionof all the required documents, subject to the required

Expanded Withholding Tax (EWT) of two percent (2%)

and Final Withholding VAT of five percent (5%), reduction

based on Section 13.2, if any, and ten percent (10%) retention

fund.

13.4 The retention fund shall be released only upon issuance of

Certificate of Acceptance issued by BIR RR7 and submission by

Designer-Builder of the Post construction documentation.

a. Progress Billing shall be made based on the following:



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Progress

Billing

Percentage of Work

Completed

Percentage Terms

of Payment

DAMAGES

a. First

Billing

Thirty percent

(30%) of the work

accomplished

Thirty percent

(30%) of the

Contract Price

less advance payment (Sec.

13.2),

applicable

withholding

taxes and

retention fund

of ten percent

(10%) of the

contract price

(Sec. 13.3)

b. Second

Billing

Another thirty

percent (30%) of

work accomplished

or 60% project

completion

Thirty percent

(30%) of the

Contract Price

less advance

payment

(Sec. 13.2),

applicable

withholding

taxes and

retention fund

of ten percent(10%) of

the contract

price

(Sec. 13.3)

c. Final

Billing

Final Forty percent

(40%) of work

accomplished or

100% project

completion upon

acceptance

Forty percent

(40%) of the

Contract Price

Less advance

payment

(Sec. 13.2),

applicable

withholding

taxes and

retention fund

of ten percent

(10%) of

the Contract

Price (Sec.

13.3)

The percentage of completion of work shall be subject toreview and evaluation by BIR RR7.



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XIV. Pre-

Termination ofContract

14.1 The contract of the Design and Build of the two storey

building for the Taxpayer Service Section, of RDO 39 –

South Quezon City, RR 7, QC may be pre-terminated bythe BIR RR7 upon notice of any violation of the termsof the contract. In case of pre-termination, the Designer-Builder shall be informed by the BIR RR7, Thirty (30)calendar days prior to such termination.

14.2 In case of pre-termination, the Designer-Builder shallbe liable to an additional liquidated damages equivalentto five percent (5%) of the contract price as provided bythe Government Accounting and Auditing Manual(GAAM) and forfeiture of the Performance Security.

14.3 The BIR RR 7 shall have the right to blacklist theDesigner – Builder in case of pre-termination.

Prepared by: Checked and verified:

CLAVELINA S. NACAR ESTRELLITA T. PUNOProject Proponent Chief, Administrative Division

Recommending Approval:

JETHRO SABARIAGA

Assistant Regional Director

Approved by:

JONAS DP. AMORAOIC- Regional Director

b. Payments shall be made within a reasonable time from

submission of the required documents based on existing

applicable laws.